Commons Minutes for March 2019

March 2019 Minutes • Østgarðr Commons

The March commons meeting was held March 15 at the American Legion Hall in Mount Kisco, NY.  Here are the minutes as recorded by Mathghamhain Ua Ruadháin. The officers’ reports are attached at the end.

Attendance

Present — 5 members of the officers council, 8 other members of the populace

  • Mathghamhain Ua Ruadháin, Herald, Youth Marshal, Coronation Event Steward
  • Francisco de Braga, Exchequer
  • Alec MacLachlan, Fencing Marshal, Deputy Seneschal
  • Sarah of Whyt Whey, Chronicler
  • Esnede O Murrin, Northpass Seneschal
  • Apollodora of Delphi, Deputy Chatelaine, Deputy Webminister
  • Lilie Dubh, Day of Decameron event steward
  • Friderich Grimme
  • Thomas of Northpass
  • Aurora ffolkes
  • Richard the Poor of Ely
  • Colin
  • Dennis

Online — 4 members of the officers council

  • Suuder Saran, Il-Khan
  • Lada Monguligin, Il-Khatun
  • Alienor Salton, Seneschal
  • Anne of Østgarðr, Webminister

Commons Minutes for February 2019

February 2019 Minutes • Østgarðr Commons

The February commons meeting was held February 15 at the workplace of Ervald the Optimistic in Queens. Here are the minutes as recorded by Mathghamhain Ua Ruadháin. The officers’ reports are attached at the end.

Attendance

Present — 12 Council members, 5 Additional populace members

  • Suuder Saran, Il-Khan
  • Lada Monguligin, Il-Khatun
  • Alienor Salton, Seneschal
  • Laila al-Sanna’ al-Andalusiyya, Chatelaine
  • Donnchadh mac Eoin, MoAS
  • Mathghamhain Ua Ruadháin, Herald, Youth Marshal
  • Ervald LaCoudre, Armored Combat Marshal
  • Alec MacLachlan, Fencing Marshal, Deputy Seneschal
  • Sarah of Whyt Whey, Chronicler
  • Anne of Østgarðr, Webminister
  • Esnede O Murrin, Northpass Seneschal
  • Nagashima Ichiro Ujimichi, Lions End Seneschal
  • Badr al-Abyari
  • Bruno Bruni
  • Jibril al-Ghazal
  • Bahja al-Azraq
  • Richard the Poor

Online — 1

  • Francisco de Braga, Exchequer

Commons Feb. 15th 2019

Because this month started on a Friday, our Commons is sooner than you might have anticipated — i.e., the day after tomorrow!!!  Please do not panic.
 
Officers, please DO submit your report for the meeting to Ostgardr-officers@ostgardr.eastkingdom.org by this evening if you possibly can, so everyone can be prepared to discuss whatever needs discussing on Friday.
 
Our meeting will be held at Sussman Automatic (Ervald’s workplace) in Long Island City.  The closest transit stops on Queens Blvd. at 33rd St., both the 7 train and the Q32 & Q60 trains.

Google View of Sussman Automatic Location & Transit
Google View of Sussman Automatic Location & Transit

Street parking is available.
 
Doors open at 7pm, meeting will be convened at 8pm.  Meeting is expected to end before 9pm.  Socializing and post-meeting sidebars may continue until 10pm.  Telecommuting link will be posted before the meeting.  We are switching to Google Meet instead of Hangouts because Google is transitioning away from Hangouts.
 
As always, some food will be provided, and you are invited (not required!) to bring snacks to share.
 
*ALL* are welcome.  Our monthly business meetings are a great opportunity to get to know your local SCA volunteers.

Commons Minutes for January 2019

The January commons meeting was held January 18 at the Kings Plaza Mall Community Room in Brokenbridge. Here are the minutes as recorded by Mathghamhain Ua Rhuadháin. The officers’ reports are attached at the end.

January 2019 Minutes • Østgarðr Commons

Attendance

Present — 15

  • Lada Monguligin, Vicereine
  • Alienor Salton, Seneschal
  • Laila al-Sanna’ al-Andalusiyya, Chatelaine
  • Mathghamhain Ua Ruadháin, Herald, Youth Marshal, Deputy Webminister
  • Ervald LaCoudre, Armored Combat Marshal
  • Alec MacLachlan, Fencing Marshal, Deputy Seneschal
  • Rakkurai of Kamakura, Minister of Lists
  • Sofya Gianetta di Trieste, Historian
  • Esnede O Murrin, Northpass Seneschal
  • Nagashima Ichiro Ujimichi, Lions End Seneschal
  • Caitlin Straquin, Brokenbridge Minister of Arts & Sciences
  • Gui Avec Cheval
  • Adela of Brokenbridge
  • Jibril al-Ghazal
  • Ajir Tsagaan

Online — 5

  • Suuder Saran, Viceroy
  • Francisco de Braga, Exchequer
  • Anne of Østgarðr, Webminister
  • Vika Grigina z Prahy, Whyt Whey Seneschal
  • Richard the Poor
  • Marion of York, Lions End Lieutenant of Fence
        — was unable to connect to video session due to technical problems

Commons Jan. 18th 2019

Please join us at our next provincial commons (a monthly meeting of the populace and provincial officers), this coming Friday, January 18th.  We have reserved the community room at the Kings Plaza Mall Management Office, Brooklyn, from 7-10pm.  All are welcome!

  • 7-8pm: gather & socialize
  • 8pm: call to order, start google hangout
  • close of meeting (8:45-ish)-9:45pm: conduct one-on-one business & socialize
  • 9:45-10pm: clean up & go home

Our Google Hangout for the evening can be joined using this link: https://hangouts.google.com/group/F12p4Lq3bipHekSf2

Among our business, we will welcome our new officers, and discuss preparations for our exciting spring of Holy Cow How Many Events!?!?  To add something to our agenda, please include it in your provincial officer report for the meeting, or email seneschal@ostgardr.eastkingdom.org

You are welcome (but not required!) to bring a food or drink to share.  There will be snacks.

Kings Plaza Mall has ample parking in its garage, entered via Flatbush Ave. just south of Ave. V.  The garage costs a flat-rate of $3 for the day.  To get there via public transit, you will mostly likely need a subway / bus combination, such as the 2 train to Flatbush Ave., followed by the B41 or Q35 along Flatbush Ave. to Ave. U.

The community room is located on the ground floor of the parking garage, in the management office.  You enter via a set of glass doors, facing Flatbush Ave. between Aves. V and U.

Entrance to management office, Kings Plaza Mall.
Entrance to management office, Kings Plaza Mall.

Letters of Intent for Provincial Offices

We have received letters of intent for all our open Provincial offices whose incumbent is stepping down at the end of their term (or who has already stepped down), namely Chronicler, Chatelaine, Minister of Lists and Minister of Arts & Sciences.  Those 4 letters are presented herein for your perusal.

Commons Minutes for November 2018

The November commons meeting was held November 16 at the Greenvale Townhouse diner in Lions End. Here are the minutes as recorded by Mathghamhain Ua Rhuadháin. The officers’ reports are attached at the end.

November 2018 Minutes • Østgarðr Commons

Attendance

Present

Suuder Saran, Viceroy
Lada Monguligin, Vicereine
Alienor Salton, Seneschal
Mathghamhain Ua Ruadháin, Herald, Youth Marshal, Deputy Webminister
Alec MacLachlan, Fencing Marshal, Deputy Seneschal
Esnede O Murrin, Northpass Seneschal
Nagashima Ichiro Ujimichi, Lions End Seneschal
Marian of York, Lions End Lieutenant of Fence
Francesco Gaetano Greco d’Edessa, Lions End Herald
Jenna Childslayer
Titus Aurelius Magnus, An Dubhaigeainn Prefect
Monkey Makgee, An Dubhaigeainn Deputy Webminister

Online

Angelica di Nova Lipa, Exchequer
Vika Grigina z Prahy, Whyt Whey Seneschal
John Elys, Deputy Chronicler
Friedrich Grimme
Lilie Dubh inghean ui Mordha
Donnchadh mac Eóin
Rakkurai of Kamakura
Richard the Poor
John Xavier Boullier, An Dubhaigeainn Seneschal

Commons Nov. 16th 2018

Our next commons is this coming Friday, November 16th, at the Greenvale Townhouse diner, in Lions End, 49 Glen Cove Rd, Greenvale, NY. All are welcome and encouraged to attend! The diner is a 5 min walk (on sidewalks with no street crossings) from the Greenvale station on the Oyster Bay LIRR. There is plenty of parking.

We have a reservation under “Ostgardr” for 16 people at 7pm. We need to start clearing out by 9:30 so they can reset the room for a larger party. Please RSVP if you think you would like to attend, so we can adjust the reservation numbers higher if necessary. Thank you!

We will order dinner beginning at 7pm. I would like to start the meeting at 7:45pm (15 minutes earlier than our usual start time), to accommodate the restaurant’s need for us to clear the room at 9:30 and to provide an opportunity to socialize post-meeting.

Our Google Hangout for the evening can be joined using this link: https://hangouts.google.com/group/7guedUia6oxVxit63

If you RSVP that you will be joining remotely, I will add you to the hangout so that you are notified when the call starts. You may also simply join the call in progress if you prefer. If you are unfamiliar with Google Hangouts, please contact me (seneschal@ostgardr.eastkingdom.org) or Anne (webminister@ostgardr.eastkingdom.org) for technical support.

Among other topics, we will read into the record letters of intent submitted by candidates for provincial office, and continue our discussion about provincial storage options. Candidates for provincial office are urged to join the meeting, either in person or remotely. Officers, please submit your reports, preferably by Wednesday (Nov. 14th), so we can add your concerns to the agenda!

Commons Minutes for October 2018

October 2018 Minutes • Østgarðr Commons

The October commons meeting was held October 19 in Whyt Whey at their Evening in the Solar location. Here are the minutes as recorded by Alienor Salton. The officers’ reports are attached at the end.

Attendance

Total of 19 attendees, including 5 via video conference.

  • Suuder Saran, Il-Khan
  • Lada Monguligin, Il-Khatun
  • Alienor Salton, Seneschal
  • Angelica di Nova Lipa, Exchequer (video)
  • Beatrice della Roca, Chatelaine
  • Alec MacLachlan, Fencing Marshal, Deputy Seneschal
  • Erich Guter Muth, Minister of Lists
  • Anne of Østgarðr, Webminister
  • Esnede O Murrin, Northpass Seneschal (video)
  • Nagashima Ichiro Ujimichi, Lions End Seneschal (video)
  • Vika Grigina z Prahy, Whyt Whey Seneschal (vide0)
  • Francisco de Braga, Deputy Exchequer
  • Mongu Chinua, Deputy Court Herald
  • Donnchadh, Deputy Herald Lions End
  • Rakkurai
  • Richard the Poor
  • Branimira of the Isles
  • Tom Terry
  • Jibril (video)

Provincial Officer Opportunities

We have a number of officers whose terms are ending this coming December.  Some of them are opting to run for a 2nd term, while others are not.  Our most urgent needs are for MoAS, Chatelaine, MoL and Chronicler.

Please take a moment to read the job descriptions, below, and review the links provided for more information on any jobs that interest you.  Also consider who you know who might be interested in serving the province in these roles, then reach out to them to encourage them to run.

We are accepting letters of intent for all of the below positions from now through the November Commons.  The letters of intent will be read at that Commons, and published along with the meeting minutes.  Candidates are urged to attend the meeting, to answer any questions people may have.

We will hold an online vote of the officers council on these positions, voting to end at midnight Eastern on the 3rd Friday of December (the usual night for our Commons, which will not meet that month).  If you are not a voting officer, and you have feedback on any candidates who are running, please provide that information to me and/or to the viceregents.

Here are the positions opening up:

Chamberlain: Baron Ian will be running again.  Our chamberlain keeps an inventory of provincially-owned stuff, and maintains a storage space containing it.  He also coordinates transporting said stuff to and from events and demos as needed.

Knight Marshal (https://marshal.eastkingdom.org/marshals.html): Lord Ervald will be running for a second term.  You don’t have to be a fighter to become authorized as a marshal, but it helps.  Armored combat marshals must know and understand the rules of the lists and the conventions of combat, so that they can inspect armor and weapons, authorize fighters, and oversee combat.

Youth Combat Marshal (https://youthfighters.eastkingdom.org/marshallate.html): Mathghamhain will be running again.  He would like to train a deputy for future replacement, as he is currently the only person in our province warranted to hold the position.  Youth marshal must know and understand the rules of youth combat, to inspect armor and weapons, authorize fighters, and oversee combat, as with armored combat.

Archery Marshal (https://archery.eastkingdom.org/): Arnbjorg is eagerly looking forward to running for a second term, and hopes to devote more time to the role in the coming 2 years.

Minister of Arts & Sciences (https://moas.eastkingdom.org/cms/wp-content/uploads/EK-MoAS-handbook.pdf): Mistress Sofya will not be running again.  The job of an MoAS is to encourage and promote Arts & Sciences within the group, and to submit quarterly reports on A&S activities engaged in by the group.  You do not have to be a skilled practitioner for this job, though those who are tend to be drawn to this position.  What matters is that you are interested in what other people are doing, and can encourage them to teach, to display, maybe even to compete.  Finding out who is doing what, and putting them together with other people who want to learn how to do what they are doing, is a core skill for this position.

Chatelaine (https://chatelaine.eastkingdom.org/wordpress/wp-content/uploads/2017/09/EK-Chatelaine-Handbook.pdf): Lady Beatrice will not be running again.  To be a successful chatelaine, you have to like talking to people, both newcomers and people who have been playing for a while.  You are the bridge between the modern world and the SCA.  You tell people what we do, you find out what people are interested in, and you hook them up with other people who share their interests.  We have a large collection of Gold Key (loaner garb) in the province, which you are responsible for circulating and maintaining.  You also provide contact information suitable for distribution at demos.  Lady Beatrice’s latest innovation was business cards, which were highly successful at our most recent demo in Fort Tryon Park.  Chatelaines report quarterly on newcomer contacts and new members.  Being responsive to email is an important facet of this job.

Minister of Lists (https://mol.eastkingdom.org): Lord Erich will not be running for a second term.  The Minister of Lists supports combat by assisting marshals in running tournaments and keeping track of authorizations.  The primary skill of an MoL is dealing with paperwork.

Chronicler (https://chronicler.eastkingdom.org): Mistress Rufina would like to step down immediately. She is willing to stay on through December, if necessary.  The chronicler’s job is to produce a newsletter useful to the group on a regular schedule, at least quarterly.  The newsletter may be electronic, and may be emailed to a subscription list and/or published on the group website (our webminister can assist with the publication thereof).  Courtesy copies must be shared with the Kingdom Chronicler, current royalty, seneschal, historian and archivist.  A paper copy must be printed and kept with our provincial archives, retained by our historian.

If you have any questions about the responsibilities or time commitments for any of the above jobs, please ask me, the viceregents, the current officer, or the kingdom (or regional deputy) in charge of that office.

Thank you!


Hlæfdige Alienor Salton, known as Piglet
Canton of Whyt Whey, Province of Østgarðr, East Kingdom
Seneschal Østgarðr, seneschal@ostgardr.eastkingdom.org