Østgarðr Commons Minutes – February 2023
For those who wish, the minutes from the February 2023 commons meeting can be found here.
Upcoming in Østgarðr: February 13th to February 26th
Here is what’s happening this week in Østgarðr. Come join us for…
| Mon. 2/13 | 7:30 p.m. – 9:00 p.m. | Lions End Virtual Commons & Social Canton of Lions End (online) | Details |
| Wed. 2/15 | 6:00 p.m. – 8:00 p.m. | Østgarðr Winter Indoor Fighting & Fencing Practice Crown Province of Østgarðr (Manhattan, NY) | Details |
| Wed. 2/15 | 7:00 p.m. – 9:00 p.m. | Østgarðr Provincial Commons & Social Crown Province of Østgarðr (online) | Details |
| Thu. 2/16 | 7:00 p.m. – 8:00 p.m. | Østgarðr Arts and Crafts Night Crown Province of Østgarðr (online) | Details |
| Sat. 2/18 | 2:00 p.m. – 3:00 p.m. | Pennsic 101 Class Crown Province of Østgarðr (online) | Details |
| Sun. 2/19 | 3:00 p.m. – 4:00 p.m. | Taci e Balla ! Renaissance Dance Workshop & Practice Canton of Appleholm (formerly Whyt Whey) (Manhattan, NY) | Details |
And next week…
| Mon. 2/20 | 8:00 p.m. – 9:00 p.m. | Brokenbridge Commons Canton of Brokenbridge (online) | Details |
| Wed. 2/22 | 6:00 p.m. – 8:00 p.m. | Østgarðr Winter Indoor Fighting & Fencing Practice Crown Province of Østgarðr (Manhattan, NY) | Details |
| Fri. 2/24 | 8:00 p.m. – 9:00 p.m. | Østgarðr Special Officers Meeting (Populace welcome) Crown Province of Østgarðr (online) | Details |
| Sun. 2/26 | 3:00 p.m. – 4:00 p.m. | Taci e Balla ! Renaissance Dance Workshop & Practice Canton of Appleholm (formerly Whyt Whey) (Manhattan, NY) | Details |
Although the SCA complies with all applicable laws to ensure the health and safety of our event participants, we cannot eliminate the risk of exposure to infectious diseases during in-person events. By participating in the in-person events of the SCA, you acknowledge and accept the potential risks. You agree to take any additional steps to protect your own health and safety and those under your control as you believe to be necessary.
***Postponed: Østgarðr Special Meeting Friday February 10th, 8 PM
Updated as of 2/9/2023
At the request of our Seneschal, the Østgarðr Special Meeting scheduled for tomorrow, Friday February 10th, at 8:00 PM is postponed for two full weeks.
Friday February 24th is the rescheduled date. A reminder of this new date and video conferencing details will be sent to the Østgarðr Officers’ Council and the general Østgarðr list.
We apologize for this alteration of our original schedule.
Angelica di Nova Lipa and Sofya Gianetta di Trieste
Vicereines of the Crown Province of Østgarðr
——————————————-
Compliant with the process included in Section K. of the Charter of the Crown Province of Østgarðr, a group of five Officers unsatisfied with recent actions undertaken by an Officer of Østgarðr, proposed the removal of said officer, our current Seneschal, Nagashima Ichiro Ujimichi.
Also in accordance with the Charter, a Special Meeting of the Officers’ Council to discuss the matter has been scheduled for Friday February 10th, 2023, at 8 PM, by Video Conference, on Google Meet:
meet.google.com/rto-ksgw-ihp
Meeting ID
meet.google.com/rto-ksgw-ihp
(US) Phone Numbers +1 423-720-0129
PIN: 692 247 367#
The Viceregents invite Interested members of the populace to attend. Officers and Populace members who wish to speak will be asked to use the electronic raised hand button to notify the Vicereines jointly chairing the meeting, who will then call on individuals in order. When called on, please have comments or questions completed within three minutes.
Following the meeting and with due consideration, members of the Officers’ Council proper are asked to vote on the following options as outlined in the Charter:
Section K, subsection 4
“Following the discussion, the Officer’ Council may decide that
no further action is required, or
may advise the Officer of the problem and outline steps that they should take to address it,
or may recommend the Officer’s removal.”
The polling questionnaire link will be sent to each Officers’ Council member’s official East Kingdom email address, and will need to be completed by the night of Sunday February 12th, midnight, Eastern US time, in order to be counted. Given the extended polling period of over two full days, proxy votes should not be required.
Please note that according to the Charter, Officer’s Deputies are not voting members of the Officers’ Council. Also, each Officer in the Officers’ Council may only vote once, regardless of the number of Officer positions they occupy.
The result of the vote will be tallied, then reported to the Officers’ Council on Monday, February 13th, or shortly thereafter, dependent on the schedule of the neutral external party handling the polling.
Should you have questions on Officer and Officers’ Council roles, duties, restrictions, as well as the processes we follow for this meeting and the requirements for achieving quorum and the full vote required to remove an Officer, please consult the Charter, a copy of which is available on the Østgarðr website.
Lady Angelica di Nova Lipa, OSC
Co-Vicereine of the Crown Province of Østgarðr
She/Her/Hers
Østgarðr Provincial Court Report from Deck the Halls of Valhalla
To start the pageantry at Deck the Halls of Valhalla, Their Excellencies Sofya and Angelica did hold a morning court to bid all who attended, especially all newcomers, a wonderful time to be had. They then invited the autocrat of the event, Ragnarr bliskegg, to announce the schedule of the day’s events. All were then bid to enjoy these events and court was suspended until the afternoon.
With lovely words and greetings from Their Excellencies was court reopened, of which Ragnarr was invited again to address the populace as autocrat and thanked for his efforts. Their Excellencies then did thank all for helping make the event a success with the award of the Sea Star.
Their Excellencies also did award many of the populace with tokens of Their appreciation: the scribes in attendance were thanked for their tireless work on providing scrolls with tools of their trade, the cooks of the event with gifts of thanks, and all newcomers were invited up to receive gifts of thematic soap and trinkets. Explicitly presented tokens were Francisco de Braga for his past service as exchequer of Østgarðr and Evelyn de Trees for her service as bardic champion, of which she finally received her scroll, given it could not be digitized for proper presentation during the previous ethereal Valhalla court.
Evelyn did then pass on her bardic mantle to the Foxy Bard as the new bardic champion of Østgarðr. Also recognized as part of the bardic festivities was Marin il Gondelier for honorable mention, Varenne de Forêt as the most entertaining bard, and Zahra de Andalucía as the people’s choice winner.
Zahra was also presented with her Silver Brooch, previously awarded by King Mohammad and Queen Corotica at the 100 Minutes War last month, for which she was unfortunately not able to attend.
And thus concludes the court business, held the fourteenth of January, A.S. 57, in the Canton of Brokenbridge.
In service,
Dama Drasma Dragomira – Seahorse Pursuivant
Provincial Commons Minutes – December 2022
Wednesday, December 21, 2022 Commons Meeting
Attendees:
- Angelica di Nova Lipa, Vicereine
- Nagashima Ichiro Ujimichi, Seneschal
- Alexander MacLachlan, Master of Fence
- Iola Wulfsdotter, Lions End Seneschal
- Ervald LaCoudre the Optimistic, Knight Marshal
- Drasma Dragomira, Herald
- Friderich Grimme, Webminister
- Marion of York, Retiring Minister of Lists
- Zahra de Andaluzia, Chronicler
- Mathghamhain Ua Ruadháin, Historian
- Vitasha Ivanova Doch, Incoming Minister of Lists
- Hanya Vladmirovna Polotskaya
- Gibbs Moryss
- Ilia Aleksandrovich
- Jenna ChildSlayer
- Fiona the Volatile An Dubh, Brewers’ Guild
- Lada Monguligin
- Oliver De Bainbridge
- Perez ben Meir Gerson
- Richard the Poor of Ely
Absent Officers:
We note that the number of officers able to attend has been negatively influenced by the resurgence of Covid-19 and seasonal influenza in the area.
- Sofya Gianetta di Trieste, Vicereine
- Arnora Ketilsdottir, Brokenbridge Seneschal
- Brandr Aronsson, MOAS
- Arnbiorg Helga Niálsdóttir, Archery Marshal
- Ian of Clan Mitchell, Chamberlain, retiring at end of 2022
- Francisco de Braga, Exchequer, retiring at end of 2022
- Kunigunde Wedemann, Chancellor Minor
- Albrecht Anker, Chatelaine
7:30 Meeting called to order.
Bullying & Harassment Policy was displayed and read
Notable Ostgardian Accomplishments
At 100 Minutes War
- Arnora Ketilsdottir won the East Kingdom Novice A&S competition (from the chat: “Arnora’s project was math themed and it was very in depth and got a ton of interest.”)
- Suuder Saran inducted into the Order of the Pelican – Congratulations!
Officer Elections
The below Officer Candidates who were unopposed were voted on and approved by the sitting Ostgardr officers present:
- Alienore Salton for Exchequer
- Albrecht Anker for Chatelaine
- Zahra De Andaluzia for Chronicler
- Brandr Minister of Arts and Sciences
- Vitasha Ivanovich Doch for Minister of Lists
- Ervald LaCoudre the Optimistic for Knight Marshal
- Kunigunde Wedemann for Chancellor Minor
- Mathghamhain Ua Ruadháin for Historian
Offices unfilled for 2023
- Captain of Archers (Arnbiorg Helga Niálsdóttir retiring end of 2022)
- Chamberlain (Ian of Clan Mitchell retiring end of 2022)
Officer Report Items For Discussion
Provincial Storage
in a retail facility has been approved by the populace, Seneschal, and the Financial Committee. Alec MacLaughlin will take on the responsibility of renting the unit, and be reimbursed for those expenses.
Lions End proposal
to move their border to encompass portions of eastern Queens currently in Ostgardr Proper would not be opposed by the Province, so long as the East Kingdom saw no impediment. The expansion is seen as a way to increase the population of the Canton, and increase the number of individuals available to serve as Canton officers. A casual query was raised as to whether Brokenbridge would also care to expand their boundaries.
Other Items For Discussion
Brewers’ Guild
Representative Fiona the Volatile formally requested that Ostgardr host a Brewers’ Guild Event, Brew U, at Blue Mountain Lodge in the Peekskill area in northern Ostgardr (Northwestern Westchester County), preferably in April or May of 2023. Oliver De Bainbridge will, if dates are available, to reserve the booking for Brew U as well as for other Ostgardr events which use the site. Fiona would serve as the Event Co-Steward. Ostgardr would retain any profits.
Northern Ostgardr
As stated during the initial inquiry regarding the settlement of a lawsuit against the SCA and the return of Northpass, Uji is not at liberty to discuss this at this time. The previous information was redacted by Uji because I was tired and revealed more information that I should have. I am asking those in attendance at the commons meeting to ignore what was said by me in this regard. Please do not discuss any information regarding Northpass. Thank you.
Deck the Halls of Valhalla – Saturday January 14th, 2023
promises great fun but don’t wait to pre-register… There are already 20 pre-reg’d and the event is capped at 70.
- viking games
- kids’ bardic
- A medieval themed photo booth.
- Medieval gift exchange – bring a wrapped medieval themed gift in good condition. But don’t worry if you come up short, others will bring extras.
- Ostgardr Bardic Champion Competition
- multiple classes. Vitasha has offered viking wire weaving.
- Delicious Dayboard being planned! People with special dietary needs should contact Perez ASAP so accommodations may be made.
- looking to add fiber classes. People who want to teach please contact Uji, the class coordinator at Seneschal@ostgardr.eastkingdom.org.
Gallery Sunday
Whyt Whey (name change to Appleholm submitted) invites all to join them on January 22nd, for a 1 PM visit to the exhibit Ritual and Memory: The Ancient Balkans and Beyond at the Institute for the Study of the Ancient World, 15 East 84th Street (between Madison and Fifth Avenues) New York, NY 10028. This is a block away from the Metropolitan Museum of Art. The exhibit shows artifacts from the Neolithic through Iron ages. Background information: https://isaw.nyu.edu/exhibitions/ritual-and-memory
Entry is free to the public.
It is expected that some attendees will choose to stop at a local establishment for food and drink later.
Same day Commons and Fighter Practice – problem or opportunity?
Ervald suggests that since Commons and Fighter practice are now both on Wednesdays during cold weather that some attending Commons do so from the Manhattanville Community Center. We will test wi-fi and cell capability at the next opportunity.
New Rochelle A&S workshop on Saturday April 8th, 2023, 11 AM to 3 PM. Lada will teach a scribal class. Richard will bring games if he can have a table. Other activities are being planned. Gibbs notes that the activity is on an especially good day to be there as the library has its booksale open on Saturdays. The library is reported to be handicap accessible, and easily accessible on foot from the MetroNorth train station.
From Chat
- Many exchanges of holiday greetings by the populace
- Perez ben Meir Gershon says “For those who haven’t seen, highly recommend the new “Catherine Called Birdie” on Amazon. Stars Bella Ramsey (Lady Mormont from GoT)”
Closing
- Meeting closed at 8:10 PM
Read the E-Horse, Winter 2022
Come read The E-Horse, Østgarðr’s Electronic News Source!
This issue, Volume 16 – Winter 2022, includes:
- The Tasting Room: We Wish You a Merry Hippocras!
- Vyllage Square: Ragnar Bliskegg on Simply SCAdian
Download the E-Horse in PDF format here.
If you have any difficulty viewing it or if you would like an email subscription please contact chronicler@ostgardr.eastkingdom.org.
Østgarðr November 2022 Commons Minutes
Wednesday, November 17, 2022 Commons Meeting
Attendees:
Angelica di Nova Lipa, Vicereine
Sofya Gianetta di Trieste, Vicereine, Historian
Nagashima Ichiro Ujimichi, Seneschal
Drasma Dragomira, Herald
Albrecht, Chatelaine, Social Media Officer
Brandr Aronsson, Arts & Sciences
Zahra de Andaluzia, Chronicler
Alexander MacLachlan, Fencing
Kunigunde Wedemann, Chancelor Minor
Marion of York, Lists
Alienor Salton, Seneschal of Whyt Whey
Iola Wulfsdotter, Seneschal of Lions End
Lada Monguligin, Il-Khatun Emeritus
Mathghamhain Ua Ruadhain
Gibbs Moryss
Hanya Polotskaya
Eadwine the Younger
Ceandra of Ostgardr
Jenna Childslayer
Vitasha Ivanova Doch’
Ilia Aleksandrovich
Absent Officers:
Francisco de Braga, Exchequer
Ervald LaCoudre, Armored Combat
Arnbiorg Niálsdóttir, Archery
Friderich Grimme, Webminister
Ian of Clan Mitchell, Chamberlain
Arnora Ketilsdottir, Seneschal of Brokenbridge
7:30 Meeting called to order.
Bullying & Harassment Policy was displayed and read
Sofya: Thanks to all who attended apple harvest.
– Thanks to Lada for scribal workshops; next is Jan 22.
– Armored combat and fencing practices are moving indoors
– If you see someone who’s deserving of an award, put in a recommendation, at kingdom or provincial level. We love to acknowledge our populace.
– Uji: I’ve emailed Friderich about setting up a form for provincial award recommendations.
– Provincial champions are invited to attend a Champion’s Challenge in Smoking Rocks early next year.
– We’d like to arrange some A&S gatherings in northern region, perhaps a couple of Saturdays, in New Rochelle Public Library (which is available for $35). Perhaps banner-making workshop? Proposed dates are in our report.
– Tomorrow is an A&S class, finger loop braiding, taught by Alienor, please come.
– Hundred Minutes is this Saturday. It’s a great event. It will be cold. Reach out if you have questions.
– Deck the Halls (sixth year) is coming up early 2023, will include provincial bardic championships.
– Look at the EK calendar — things are getting scheduled for last year.
– Let’s think about holding another royal progress event next year; maybe a single-day event?
Uji:
– Deputies are still needed for provincial officer positions.
– Have received letters of intent for most of the positions whose terms are ending. Exchequer: Alienor; Chatelaine: Albrech; A&S: Brandr; Lists: Vitasha; Minors: Kunigunde; Historian: Mathghamhain. Still waiting for confirmation from Ervald regarding armored combat.
– Some positions remain open: Arnbjorg is stepping down. We don’t need strictly need a chamberlain, Uji can take on the relevant responsibilities.
– Confirmation of those volunteers by vote of officers in December meeting.
– Iola: what are the requirements for being an archery marshal?
– Uji: You need to be a warranted archery marshal, and interested in facilitating those activities in the province.
– Default event refund policy. Uji will mail officers to obtain confirmation.
– Fiona the Volitile has asked whether the province would be able to host Brew U. They would like to host at Blue Mountain, for which Uji is researching availability. Some time in first third of 2023.
– Lada: previous years it’s been held in April/May.
– Uji is interested in runing a Kimchi workshop at his house on December 3. Bring a jar and a couple of dollars for ingredients. Kimchi is a style of pickled vegetables, traditionally prepared in late fall. Will be making hot kimchi which is very-late period (following arrival of chili peppers from Americas). Could optionally also make a white kimchi, which is more solidly period.
– Brandr: discussions ongoing re holding an A&S event at his house mid-December.
– Ragnarr: we have signed our venue contract for Valhalla, January 14, 10 AM – 5 PM.
– PayPal pre-registration will be posted soon.
– Event planning is begining now. Volunteers needed.
– If you’d like to run a class or other activity, let them know.
– They will have a cash bar, outside alcoholic drinks subject ot $20 bottle fee.
– Big room on second floor with a stage which will be used for bardic. First floor has three smaller classes.
– Alec: Will there be a cap?
– Ragnarr: yes, 75 people (more than previous site).
– Alec: can the bartender customize the drink offerings?
– Ragnarr: yes, we’ll be talking with them to ensure they have cider and mead.
– Uji: will there be food?
– Ragnarr: Yes, working with Perez to offer a dayboard.
– Lada: what about a gift exchange?
– Ragnarr: that’s a good suggestion, I’ll add it to our plans.
– Kunigunde: how did you find this venue?
– Ragnarr: Folks liked our old location, but wanted to find something that was handicapped accessible and maybe cheaper. I found this through a third-party rental site. It’s normally a small concert site. It’s located in an industrial area of Bushwick, so lots of street parking on the weekends. Accessible via L train.
– Mathghamhain: I’ve designed a few promotional t-shirts for the province, available at www.medieval.nyc/shop/ <http://medieval.nyc/shop/>. Let me know if you have suggestions for other designs. Most items cost $20; shipping starts at $5; items arrive in about two weeks. Proceeds of about a dollar will be donated to Whyt Whey.
– Meeting closed 8:05
Østgarðr October 2022 Commons Minutes
Wednesday, October 19, 2022 Commons Meeting
Attendees:
Angelica di Nova Lipa, Vicereine
Nagashima Ichiro Ujimichi, Seneschal
Francisco de Braga, Exchequer
Drasma Dragomira, Herald
Zahra de Andaluzia, Chronicler
Alexander MacLachlan, Fencing
Kunigunde Wedemann, Chancelor Minor
Lada Monguligin, Il-Khatun Emeritus
Mathghamhain Ua Ruadhain
Gibbs Moryss
Hanya Polotskaya
Eadwine the Younger
Vitasha Ivanova Doch’
Ilia Aleksandrovich
Barbara the Nearly Naked Fresian
Robert L’Chat
Absent Officers:
Sofya Gianetta di Trieste, Vicereine, Historian
Albrecht, Chatelaine, Social Media Officer
Brandr Aronsson, Arts & Sciences
Ervald LaCoudre, Armored Combat
Arnbiorg Niálsdóttir, Archery
Marion of York, Lists
Friderich Grimme, Webminister
Ian of Clan Mitchell, Chamberlain
Arnora Ketilsdottir, Seneschal of Brokenbridge
Alienor Salton, Seneschal of Whyt Whey
Iola Wulfsdotter, Seneschal of Lions End
Bullying & Harassment Policy was displayed and read
Angelica: highlights of past month (Cloisters, Fiber fest, Ragnarr interview, Scribal workshop)
Uji:
- Call for Letters of Intent for new officers. If one is opposed, we will have a meet the candidates and the vote will be at December commons. Deputies needed for all positions.
– New refund Policy
Francisco: Change to provide timing window regarding profitability. Refund requests 7 days or more before event will be granted regardless of event profitability.
Mathghamhain supports
Uji to make adjustment and have new version for vote ASAP
– Provincial Storage Unit: 2 basically equal sites in different locations: Mt. Vernon (accessible by 6 train) and Floral Park
Populace needs to vote on storage, and then financial committee. Kitchen gear, green-and-white, and gold key will be stored. Cost is about $1,200/yr. Needs easy accessibility to people w/vehicles and close to event sites, plus accessibility from city is also good. Seems like Mt. Vernon is more accessible to all, but both are basically equivalent.
Populace vote: 10 in favor of Mt. Vernon, 0 in favor of Floral Park
Angelica: upcoming events/workshops/practices
Weekly fighter practice will be moving indoors to Manhattanville. Goat’s Inn this weekend.
Crown Tourney: Valgard and Padraig fighting in it. Provincial Apple Picking 9/29 and Cider Pressing 9/30. A&S future banner workshop? Whyt Whey museum outing 11/6. St. Andrew’s in An Dubh 11/5. 100 Minutes War 11/19. Virtual A&S 11/17
Meeting ends
Thanks for the Barleycorn Sunday Kitchen Crew
On the first Sunday of September, many volunteers from across the East came together to help put on the Sunday dayboard at the Feast of John Barleycorn. These people worked tirelessly, in less than optimal conditions, and without their service, the dayboard would not have come out on time and with the quality offered.
My deepest thanks to all the following people. If I have omitted anyone from this list, please accept my apologies and let me know so I can correct the oversight.
Friderich Grimme
Alexios
Trygve Daimonikos
Justin
Josie
Eric
Charity Dale
Master Galfedus
Mistress Alys MacIntosh
Anastasia Bathory
Eyja of the Islands
Ivarr Valsson
Hermankyn
Rose (youth)
Iddo (youth)
Vicerein Sofya Gianetta di Trieste
Catriona
Rosa (Chinua’s wife)
Albrecht Anker
Arnora Kelsdottir
Ragnarr Blasskegg
Drasma Dragomirra
Marion of York
Michele the Ubiquitous
Perez Ben Meir Gershon
Decision
Miranda Berger
Guinevere Berger
Alasdair Campbell
Piers Campbell
Wilhelm Campbell
Ciaran Macloud
Marcus MacPhárlain
Jenna Childslayer
Reuben the Curious
With Great Thanks & In Service to the Dream,
Nagashima Ichiro Ujimichi
長島 一路 宇治道
He/Him/His
Østgarðr Seneschal
Charter Proposal: Default Event Refund Policy
Based on the results of a discussion of the Financial Committee, I am proposing an amendment to Section XI of the provincial charter to add a default event refund policy.
In accordance with our bylaws, I am publicly announcing this proposal in draft format and allowing twenty-eight days for discussion before I call for a vote by the Provincial Officers’ Council.
— Nagashima Ichirō Ujimichi, October 2022
XI. EVENTS AND DEMOS
P. Default Event Refund Policy
1. No refunds will be issued if the event does not make a profit, except when the refund request is made at least a week before the event.
2. When refunds are available, they must be requested via email, text message or letter postmarked to the Event Steward and/or Reservations Clerk at least 48 hours before the event.
3. If payment was made using PayPal, PayPal fees will be deducted from any refund issued.
4. Extenuating circumstances of a late refund request will be viewed on a case by case basis by the Event Steward.
5. The Event Steward has the option to have a refund policy that differs from this one. It must be posted to the event announcement at least a week before the event.
In Service to the Dream,
Nagashima Ichiro Ujimichi
長島 一路 宇治道
He/Him/His
Østgarðr Seneschal