On the first Sunday of September, many volunteers from across the East came together to help put on the Sunday dayboard at the Feast of John Barleycorn. These people worked tirelessly, in less than optimal conditions, and without their service, the dayboard would not have come out on time and with the quality offered.
My deepest thanks to all the following people. If I have omitted anyone from this list, please accept my apologies and let me know so I can correct the oversight.
Friderich Grimme Alexios Trygve Daimonikos Justin Josie Eric Charity Dale Master Galfedus Mistress Alys MacIntosh Anastasia Bathory Eyja of the Islands Ivarr Valsson Hermankyn Rose (youth) Iddo (youth) Vicerein Sofya Gianetta di Trieste Catriona Rosa (Chinua’s wife) Albrecht Anker Arnora Kelsdottir Ragnarr Blasskegg Drasma Dragomirra Marion of York Michele the Ubiquitous Perez Ben Meir Gershon Decision Miranda Berger Guinevere Berger
Alasdair Campbell Piers Campbell Wilhelm Campbell Ciaran Macloud Marcus MacPhárlain
Based on the results of a discussion of the Financial Committee, I am proposing an amendment to Section XI of the provincial charter to add a default event refund policy.
In accordance with our bylaws, I am publicly announcing this proposal in draft format and allowing twenty-eight days for discussion before I call for a vote by the Provincial Officers’ Council.
— Nagashima Ichirō Ujimichi, October 2022
XI. EVENTS AND DEMOS
P. Default Event Refund Policy
1. No refunds will be issued if the event does not make a profit, except when the refund request is made at least a week before the event.
2. When refunds are available, they must be requested via email, text message or letter postmarked to the Event Steward and/or Reservations Clerk at least 48 hours before the event.
3. If payment was made using PayPal, PayPal fees will be deducted from any refund issued.
4. Extenuating circumstances of a late refund request will be viewed on a case by case basis by the Event Steward.
5. The Event Steward has the option to have a refund policy that differs from this one. It must be posted to the event announcement at least a week before the event.
Below are the commons notes/minutes from the September Provincial commons meeting.
Wednesday, September 21st Commons Meeting Attendees: Uji Albrecht Angelica Hanya Arnora Ceandra of Ostgardr Drasma Edwin Latorre Friderich Gibbs Moryss Ilia Aleksandrovich Kunigunde Lada Sofya Marion of York Mathghamhain Vitasha Ivanova Doch’ Richard the Poor Zahra Alexander MacLachlan Ragnarr Brandr
Call to order at 7:32 pm
Harassment and Bully Policy shared and read.
Seneschal: Welcomed all and requested Vicereines start. Vicereines: Thank you to all! Please read their detailed officer report outlining awards given at Barleycorn and other important information! Apple picking: join Ostgardr on our 2nd apple picking outing. Dates are in our office reports. The location will be determined later. Princess Favor: Make some for Her Highness. Sofya will create kits for those interested. Are all items out of Lada and Suuder’s storage? Not yet, which led to the Seneschal leading the discussion on storage.
Seneschal Storage: The Green and white tent is in his car, but he doesn’t have anywhere to put it. The financial committee needs to meet to discuss this. The question was asked if there was room in the Westchester facility. Not a lot. Baron Ian is stepping down as Chamberlain, but we can still keep stuff in storage. An in-depth discussion began about what we have as Provincial property, where it is being stored, whether we can throw anything out and how much storage would cost. The question was asked do we need a chamberlain position? Sounds like we do. If we don’t, we should at least put items on a shared list. A suggestion was made to put a list together of everything that’s needed and where it is. Can we afford storage? Long island city was found to be central in the past.
Can the finance committee consider paying for the storage? We generally maintain the same income yearly, so can we afford the added expense? The idea of a trailer was mentioned. Pros and cons. One outright cost would be cost-effective in the long run, but where do we store it? Do we have anyone? Registration issues. Safety issues (locks need to be purchased). Albrecht volunteered to serve as committee head to look into what we have and take inventory.
Congratulations Brandr: New A&S Minister Deputy Minister of List: Marion has spoken to Misha Eleonor: Deputy Exchequer of Ostgardr Deputies needed: Social Media and Chatelaine
Marketing and training for chatelaines would be nice: cards have been purchased for demos Change Ostgardr charter:
A policy change will be posted and will be voted on next month.⅔ of officers must vote for the charter change to pass.
Brandr: discussed A&S and marketing in a way newcomers can find workshops going on. What can we call it that will be familiar to people and understand what it means? I.e. crafts, Brandr will work on putting together wording, marketing, etc.
Dates for events: Arts crafts night at Brandr’s Having monthly A&S meetings online A robust conversation was had on how to make Arts & Crafts accessible for newcomers. What works and what needs to improve? Need to look into locations to have standing events. Lada: Scribal workshop 10/16 Ragnarr: 11/17 Online A&S workshop to capitalize on demos. Kunigunde: Concern about A&S in public space as being on display Mathghamhain: Monthly arts and crafts night starting in November Brandr: Arts & Crafts nights for hanging out and doing A&S together in person. Misha: Sunday solar once a month, class sometimes offered Brandr and Mathghamhain: A&S following business meetings Angelica: Marketing Arts & Crafts in public spaces to attract newcomers Uji: Marketing videos for arts & crafts that we do Friderich: Brandr access to Ostgardr Calendar? Friderich will look into access for officers. Mathghamhain: Reminder about Cloisters
Among the spectacle of the Fort Tyron Medieval Festival, Their Excellencies Angelica and Sofya did hold court. First, they attended to the matter of the selection of Østgarðr’s new Armored Combat champion, calling in their previous champion Padraig O’Bradaig, called Samson, to announce the results of the contest. Samson completed his duties by passing on the honor to Albrecht Anker, who had showed great prowess in besting the many competitors in the day’s tournament.
Their Excellencies then invited up Ervald LeCoudre Edwardson the Optimistic to pass on the honors granted for two previously awarded awards: the scroll for his Silver Tyger that was previously granted during one of the Kingdom’s Ethereal courts and his scroll and medallion for his Silver Lantern, granted two Viceregencies ago for his skills in the bardic realm.
Completing their award business, Their Excellencies called up Pia Maletestra d’Rimini, called Erlan, to be inducted into the Order of the Seahorse for her continuous service to the Province; business that this time was only previously slated for two courts ago.
Continuing onto resolving previous business, Their Excellencies did request that the populace in attendance be awarded two Sea Stars: one for their role in today’s event and one for the populace’s service in making The Feast of John Barleycorn and Østgarðr Investiture a success.
Mathghamhain Ua Ruadhain was also invited up to speak as the event steward and was given many thanks for his continued work in making the Cloisters Demo a success for many years.
And this concludes all the business conducted during Their Excellencies court, held during the Cloisters Demo in the Canton of Whyt Whey on the second of October A.S. 57.
Seneschal: Welcomed all and requested Vicereines start.
Vicereines:
Thank you to all!
Please read their detailed officer report outlining awards given at Barleycorn and other important information!
Apple picking: join Ostgardr on our 2nd apple picking outing. Dates are in our office reports. The location will be determined later.
Princess Favor: Make some for Her Highness. Sofya will create kits for those interested.
Are all items out of Lada and Suuder’s storage? Not yet, which led to the Seneschal leading the discussion on storage.
Seneschal
Storage:
The Green and white tent is in his car, but he doesn’t have anywhere to put it. The financial committee needs to meet to discuss this. The question was asked if there was room in the Westchester facility. Not a lot. Baron Ian is stepping down as Chamberlain, but we can still keep stuff in storage. An in-depth discussion began about what we have as Provincial property, where it is being stored, whether we can throw anything out and how much storage would cost.
The question was asked do we need a chamberlain position? Sounds like we do. If we don’t, we should at least put items on a shared list. A suggestion was made to put a list together of everything that’s needed and where it is. Can we afford storage? Long island city was found to be central in the past.
Can the finance committee consider paying for the storage? We generally maintain the same income yearly, so can we afford the added expense? The idea of a trailer was mentioned. Pros and cons. One outright cost would be cost-effective in the long run, but where do we store it? Do we have anyone? Registration issues. Safety issues (locks need to be purchased).
Albrecht volunteered to serve as committee head to look into what we have and take inventory.
Congratulations
Brandr: New A&S Minister
Deputy Minister of List: Marion has spoken to Misha
Eleonor: Deputy Exchequer of Ostgardr
Deputies needed: Social Media and Chatelaine
Marketing and training for chatelaines would be nice: cards have been purchased for demos
Change Ostgardr charter:
A policy change will be posted and will be voted on next month.⅔ of officers must vote for the charter change to pass.
Brandr: discussed A&S and marketing in a way newcomers can find workshops going on.
What can we call it that will be familiar to people and understand what it means? I.e. crafts, Brandr will work on putting together wording, marketing, etc.
Dates for events:
Arts crafts night at Brandr’s
Having monthly A&S meetings online
A robust conversation was had on how to make Arts & Crafts accessible for newcomers. What works and what needs to improve? Need to look into locations to have standing events.
Lada: Scribal workshop 10/16
Ragnarr: 11/17 Online A&S workshop to capitalize on demos.
Kunigunde: Concern about A&S in public space as being on display
Mathghamhain: Monthly arts and crafts night starting in November
Brandr: Arts & Crafts nights for hanging out and doing A&S together in person.
Misha: Sunday solar once a month, class sometimes offered
Brandr and Mathghamhain: A&S following business meetings
Angelica: Marketing Arts & Crafts in public spaces to attract newcomers
Uji: Marketing videos for arts & crafts that we do
Friderich: Brandr access to Ostgardr Calendar? Friderich will look into access for officers.
At the 49th Pennsic War, Their Excellences did hold their Pennsic Provincial Court.
After words of greeting, Their Excellencies gave thanks to all who make their Pennsic camp possible: Arnora Ketilsdottir for her role as Pennsic camp coordinator, Brandr Aronsson for his role as Pennsic land agent, Mathghamhain Ua Ruadháin for planning the organization of the camp, and Alienor Salton for her help in keeping the camp running.
Then Østgarðr favors were spread amongst the populace that had yet to receive one, and once that was done all Østgarðr fighters were asked to enter court to accept the praise of the Vicereine for inspiring her reentry into their craft. One of these fighters, Perez ben Meir Gershorn, was subsequently called back into court to be presented with his Silver Tyger medallion due upon him, as it had been granted in the ethereal realm (the scroll unfortunately still within the ethereal realm that is the postal service).
Their Excellencies also were able to induct Jacqueline Helene Loisel into their Order of the Silver Lantern, a task started in AS 54, for her work in the creation and teaching of garb making. As for other bestowal of awards, They added Berakha bat Mira v’Shlomo to their Order of the Sea Dog for her studious work of promoting the learning of arts and sciences within Whyt Whey, Ragnarr bliskegg to the Order of the Silver Sea-Lion for his martial prowess, and Drasma Dragomira to the Order of the Seahorse for her work as provincial herald.
Several members of the populace also presented business within the court. Ragnarr bliskegg presented Their Excellences with a knife he made, topped with the image of one of their yaks and the handle comprised of the bamboo battled with to hold the coronation banners. Alienor Salton, along with a few others, conducted a ceremony tying the lands, water, and air of Østgarðr to their home at Pennsic, and Mathghamhain Ua Ruadháin petitioned for the completion his years long quest in finding Their Excellencies’ yaks by ensuring their and their caretaker’s future needs via a donation to The Kamzang Fund in the name of the Province, of which Their Excellencies, upon consultation with the wronged party, granted.
And thus concludes the second to last court of Their Excellencies Suuder Il-Khan and Lada Il-Khatun, held the 11th of August, AS 57.
The June commons meeting was held June 15. Here are the minutes/notes as recorded by Nagashima Ichiro Ujimichi. The officers’ reports are attached at the end.
Attendance
Suuder Saran, Il-Khan
Lada Monguligin, Il-Khatun
Nagashima Ichiro Ujimichi, Seneschal
Francisco de Braga, Exchequer
Drasma Dragomira, Herald
Albrecht Anker, Chatelaine
Kunigunde Wedemann, Chancellor Minor
Alec MacLachlan, Fencing Marshal
Friderich Grimme, Webminister
Zahra de Andaluzia, Chronicler
Sofya Gianetta di Trieste, Historian
Alienor Salton, Whyt Whey Seneschal
Ragnarr bláskegg, Brokenbridge Seneschal
Aenora Ketilsdottir
Gibbs Moryss
Jenna Childslayer
Leonora Radovcic
Mathghamhain Ua Ruadháin
Absent Officers
Arnbiorg Helga Niálsdóttir, Archery MarshalRandve L’il Hammar, MoAS Marion of York, Minister of Lists
Ian of Clan Mitchell, ChamberlainErvald LaCoudre, Armored Combat MarshalIola Wulfsdotter , Lions End Seneschal
Runnymeade Largess Exchange is with Buckland Cross.
Upcoming Commons Meetings
Wednesday, July 20, 2022Wednesday, August 17, 2022Wednesday, September 21, 2022
Closing
Meeting closed at 8:48pm
June 2022 Compiled Officer Reports
Viceregents • Suuder Saran & Lada Monguligin
Here are a few things that have happened in the recent Royal courts.
-Finnbjorn Aegirson (former Warden of the Fry) Received his AoA.
-Thorfinn was welcomed into the Order of the Laurel.
Hooray! Hooray! Hooray!!! Well Done both of you. We are very proud of you.
As John Cleese put it “And now for something…… completely Pennsic.”
-Pennsic Pre-reg ends Thursday June 16th. If you want to camp with Ostgardr. Get it in now and name Ostgardr as who you are camping with.
-RunnyMeade Largess Exchange is a go! We have Buckland Cross, Lada is coordinating, if you have ideas or want to make one of the largess, contact her. We are looking for largess that they can give out in their court, something they can use for a long time, or even a short time. Doesn’t have to be much. It could even be tokens for them.
-There will still be a pot-luck Osgardr Dinner, then the Last Pennsic Viceregal court of Lada and Suuder. There will also be a Memorial for all those we have lost since the last pennsic.
Finally some News from Their Majesties about Barelycorn.
-There will be a Charity Tournament called “Fight for a Cause!” on Sunday at Barelycorn. It is a Fighter and Fencer pair tournament. Entrants will pay a small fee to fight. There will be a bucket for a welcomed donation to fatten the pot. There has been talk but no confirmation of a silent auction that will also go to the charity fund. (This part is still in debate.) But the winners of this tournament will get to select the charity from an approved list or can provide a charity they wish to donate the funds to. (If that happens, the charity will need to go through the approval process and once cleared will have the winning proceeds donated to them. If you wish to help out or possibly to donate something for the possible auction. Suuder is coordinating this tournament, contact him for any questions.
Seneschal • Nagashima Ichiro Ujimichi
Lions End Schola went well. Barleycorn planning is very much underway. I need officers to send their reports in a timely fashion so I am not putting together an agenda at the last minute.
Exchequer • Francisco de Braga
Exchequer Report:
We are caught up with all Checks and reimbursements at this time. Please be sure to cash checks that you have received.
Term limits for the office of Exchequer have been implemented. They can be found via the Link below. In short, one may serve as the Branch Exchequer for four consecutive years.
In compliance with this term limit requirement, my 4th year in this office will come to an end this year, January 1st, 2023. As a result, I am looking for a successor to take the office. Anyone who is interested may reach out to me. I have been contacted by one individual thus far. Once my term limit is reached and I step down, I am willing to remain a deputy Exchequer and assist.
There is no update from Kingdom in regards to Bank Signatory Revisions at this time. We may also need additional signatory changes after the Investiture and new Viceregents take their place. I ask if it may be beneficial to consider signatory changes long term given the timeframe it has taken thus far rather than multiple requests in the future (New Exchequer, Viceregents, Deputy Exchequer, etc. signatory changes). I can submit paperwork to reflect this, if acceptable.
Herald • Drasma Dragomira
The herald does not have anything to report this month.
Acting Castellan • Albrecht Anker
We are getting quite a few new members out for our Tuesday practice! Heavy Fighters, Fencers, and non-martial folks are making it out. Now is a good time to come out and hang with fellow Ostgardians. We even get tacos after, but unfortunately, the ice cream man has been irregular in showing as of late.
Chancellor Minor • Kunigunde Wedemann
Youth activities in the province have been on the quiet side this month. However, I’ve been thinking of the youth activities I would like to do at Barleycorn. For the young kids, I’d like there to be ongoing games and other activities suitable for their age group. Details forthcoming. I would also like to have some formal classes like a class on heraldry where they can design their own heraldic device and also a kumihimo class where they can learn how to make a bracelet. (And it’s a good activity to do while at court.) I would also like to do a scavenger hunt which will be in the form of a questionnaire.
A blurb for the event announcement and the website is still forthcoming. I have not forgotten about it.
Arts & Sciences • Randve L’il Hammar
No report
Armored Combat • Ervald LaCoudre
No report
Archery • Arnbiorg Helga Niálsdóttir
No report
Fencing • Alec MacLachlan
Fencing practice has been continuing at McCarren Park on Tuesday nights. We’ve been getting 5-6 fencers in total at each practice.
I’m trying to get fencers to go to the Southern Region Army practice on June 26th, and the Hawkes Reache Event on 6/18.
I am looking to get some loaner gear.
I have a new marshal in training, Ibrahim. He and I will each run a tournament at Barleycorn.
Minister of Lists • Marion of York
No report
Webminister • Friderich Grimme
No report
Chronicler • Zahra de Andaluzia
The E-Horse was published on June 1 to generally positive acclaim.
The next issue of the E-Horse will be published on September 1. Please send me your art, articles, memes, quizzes! Etc. etc.
Social Media • Albrecht Anker
We had some interaction through Reddit this month which was quickly spotted by our sharp-eyed vicereine and we were able to start chatting we a potential new player!
Analytics:
-22 views on Youtube with a total of 3 minutes watched.
-16 New views on Facebook, 3 page likes, and we reached 103 people reached!
Chamberlain • Ian of Clan Mitchell
The Green and White has not yet been returned from coronation Nothing else to report
Historian • Sofya Gianetta di Trieste
No report
Whyt Whey • Alienor Salton Nothing to report
Lions End • Iola Wulfsdotter
The Scola was a hit. I believe 20 people attended. Classes were attended. Queen’s favors were block printen. Fun was had.
I have been notified that the exchequer & possibly (probably) the Castilian will be stepping down soon. I have already made some moves as a pseudo Chatelaine, restarting the Lions End gold key & personally bringing in a new member. So I have no problem taking on that hat as well. But I will begin to see if anyone is willing to step up for exchequer. The search for a deputy seneschal continues as well.
Brokenbridge • Arnora Ketilsdottir
Brokenbridge has a new seneschal, Arnora Ketilsdottir. Our next Commons meeting is set for Sunday, July 10th at 11am. That is all.
