2022 – Page 3 – Crown Province of Østgarðr

Charter Proposal: Default Event Refund Policy

October 22, 2022 By Østgarðr Webminister Annals, Publication

Based on the results of a discussion of the Financial Committee, I am proposing an amendment to Section XI of the provincial charter to add a default event refund policy.

In accordance with our bylaws, I am publicly announcing this proposal in draft format and allowing twenty-eight days for discussion before I call for a vote by the Provincial Officers’ Council.

— Nagashima Ichirō Ujimichi, October 2022

XI. EVENTS AND DEMOS

P. Default Event Refund Policy

1. No refunds will be issued if the event does not make a profit, except when the refund request is made at least a week before the event.

2. When refunds are available, they must be requested via email, text message or letter postmarked to the Event Steward and/or Reservations Clerk at least 48 hours before the event.

3. If payment was made using PayPal, PayPal fees will be deducted from any refund issued.

4. Extenuating circumstances of a late refund request will be viewed on a case by case basis by the Event Steward.

5. The Event Steward has the option to have a refund policy that differs from this one. It must be posted to the event announcement at least a week before the event.

In Service to the Dream,

Nagashima Ichiro Ujimichi

長島一路宇治道

He/Him/His

Østgarðr Seneschal

Goat’s Inn Cancelled!!!

October 21, 2022 By Østgarðr Webminister Calendar, Event

Due to water issues at the event site, Goat’s Inn (scheduled for this weekend 10/22 – 10/23) is regrettably cancelled.

You may reach the event autocrat, Lord Oliver de Bainbridge at 186564@members.eastkingdom.org or the provincial Seneschal, Lord Uji, at seneschal@ostgardr.eastkingdom.org if you have questions regarding the situation.

Ostgardr Provincial Commons Notes from September 2022

October 18, 2022 By Østgarðr Webminister Annals, Commons

Below are the commons notes/minutes from the September Provincial commons meeting.

Wednesday, September 21st Commons Meeting
Attendees:
Uji
Albrecht
Angelica
Hanya
Arnora
Ceandra of Ostgardr
Drasma
Edwin Latorre
Friderich
Gibbs Moryss
Ilia Aleksandrovich
Kunigunde
Lada
Sofya
Marion of York
Mathghamhain
Vitasha Ivanova Doch’
Richard the Poor
Zahra
Alexander MacLachlan
Ragnarr
Brandr

Call to order at 7:32 pm

Harassment and Bully Policy shared and read.

Seneschal: Welcomed all and requested Vicereines start.
Vicereines:
 Thank you to all!
 Please read their detailed officer report outlining awards given at Barleycorn and other
important information!
 Apple picking: join Ostgardr on our 2nd apple picking outing. Dates are in our office
reports. The location will be determined later.
 Princess Favor: Make some for Her Highness. Sofya will create kits for those interested.
 Are all items out of Lada and Suuder’s storage? Not yet, which led to the Seneschal
leading the discussion on storage.

Seneschal
Storage:
The Green and white tent is in his car, but he doesn’t have anywhere to put it. The
financial committee needs to meet to discuss this. The question was asked if there was room in
the Westchester facility. Not a lot. Baron Ian is stepping down as Chamberlain, but we can still
keep stuff in storage. An in-depth discussion began about what we have as Provincial property,
where it is being stored, whether we can throw anything out and how much storage would cost.
The question was asked do we need a chamberlain position? Sounds like we do. If we don’t, we
should at least put items on a shared list. A suggestion was made to put a list together of
everything that’s needed and where it is. Can we afford storage? Long island city was found to be central in the past.

Can the finance committee consider paying for the storage? We generally maintain the same
income yearly, so can we afford the added expense? The idea of a trailer was mentioned. Pros
and cons. One outright cost would be cost-effective in the long run, but where do we store it?
Do we have anyone? Registration issues. Safety issues (locks need to be purchased).
Albrecht volunteered to serve as committee head to look into what we have and take inventory.

Congratulations
Brandr: New A&S Minister
Deputy Minister of List: Marion has spoken to Misha
Eleonor: Deputy Exchequer of Ostgardr
Deputies needed: Social Media and Chatelaine

Marketing and training for chatelaines would be nice: cards have been purchased for demos
Change Ostgardr charter:

A policy change will be posted and will be voted on next month.⅔ of officers must vote
for the charter change to pass.

Brandr: discussed A&S and marketing in a way newcomers can find workshops going on.
What can we call it that will be familiar to people and understand what it means? I.e.
crafts, Brandr will work on putting together wording, marketing, etc.

Dates for events:
Arts crafts night at Brandr’s
Having monthly A&S meetings online
A robust conversation was had on how to make Arts & Crafts accessible for newcomers. What
works and what needs to improve? Need to look into locations to have standing events.
Lada: Scribal workshop 10/16
Ragnarr: 11/17 Online A&S workshop to capitalize on demos.
Kunigunde: Concern about A&S in public space as being on display
Mathghamhain: Monthly arts and crafts night starting in November
Brandr: Arts & Crafts nights for hanging out and doing A&S together in person.
Misha: Sunday solar once a month, class sometimes offered
Brandr and Mathghamhain: A&S following business meetings
Angelica: Marketing Arts & Crafts in public spaces to attract newcomers
Uji: Marketing videos for arts & crafts that we do
Friderich: Brandr access to Ostgardr Calendar? Friderich will look into access for officers.
Mathghamhain: Reminder about Cloisters

Come to the November Scribal Workshop

October 18, 2022 By Østgarðr Webminister A&S Night, Arts & Sciences, Calendar, Canton of Brokenbridge

Our next monthly Scribal Workshop is on!
As we progress through our workshops we will cover all aspects of pre-17th century calligraphy and illumination
The workshop will be at Blend Coffee and Cowork. It is a great local coffee shop with delicious brews, yummy treats and plenty of work space. We have access to the space in exchange to patronizing the coffee shop.

When: Sunday November 13, 2022 from 2 p.m. to 4 p.m.

Where: Blend Coffee + Cowork 6808 4th Ave Brooklyn NY 11220

We will continue to work on our gothic textura quadrata calligraphy. Handouts and starter materials will be provided. Please bring a favorite quote or poem or song lyrics to use for practice.
Bring your scribal kits if you have them and feel free to bring any projects you may be working on.

Please rsvp by Friday 11/11 so we can give the coffee shop a headcount
To RSVP email Lada at 168783@members.eastkingdom.org

Public transit:
R train to Bay Ridge Ave (the shop is on the same block as train station exit)

Garb or Historical Costume is not required.

Health acknowledgement
Although the SCA complies with all applicable laws to ensure the health and safety of our event participants, we cannot eliminate the risk of exposure to infectious diseases during in-person events. By participating in the in-person events of the SCA, you acknowledge and accept the potential risks. You agree to take any additional steps to protect your own health and safety and those under your control as you believe to be necessary

Upcoming in Østgarðr: October 10th – October 23rd

October 10, 2022 By Østgarðr Webminister Uncategorized

Here is what’s happening this week in Østgarðr. Come join us for…

Tue. 10/11	7:00 p.m. – 10:00 p.m.	Østgarðr Fencing & Fighting Practice Canton of Brokenbridge (Brooklyn, NY)	Details
Wed. 10/12	8:00 p.m. – 9:00 p.m.	BrokenBridge Financial Committee Emergency Meeting Canton of Brokenbridge (online)	Details
Fri. 10/14	7:30 p.m. – 9:30 p.m.	Lions End Commons & Social Canton of Lions End (online)	Details
Sun. 10/16	2:00 p.m. – 4:00 p.m.	Scribal Workshop Crown Province of Østgarðr/Canton of Brokenbridge (Brooklyn, NY)	Details

And next week join us for…

Tue. 10/18	7:00 p.m. – 10:00 p.m.	Østgarðr Fencing & Fighting Practice Canton of Brokenbridge (Brooklyn, NY)	Details
Wed. 10/19	7:00 p.m. – 9:00 p.m.	Østgarðr Provincial Commons & Social Crown Province of Østgarðr (online)	Details
Sat. 10/22 – Sun. 10/23	10 a.m. on 10/22 – 11 a.m. on 10/23	Event: Goat’s Inn: Winter Is Coming… Again Crown Province of Østgarðr (Cortlandt Manor, NY)	Details

Scribal Workshops Return to Østgarðr

October 10, 2022 By Østgarðr Webminister A&S Night, Arts & Sciences, Calendar, Canton of Brokenbridge

We are excited to start up scribal workshops again!
This will be the first one in the monthly series of workshops. As we progress through our workshops we will cover all aspects of pre-17th century calligraphy and illumination.

Where: Blend: Coffee + CoWork, 6808 4th Ave, Brooklyn, NY 11220

When: Sunday October 16, 2022, beginning at 2 p.m. to 4 p.m.

Public Transit: R train to Bay Ridge Ave (the shop is on the same block as train station exit)

The workshop will be at Blend Coffee and Cowork. It is a great local coffee shop with delicious brews, yummy treats and plenty of work space. We have access to the space in exchange to patronizing the coffee shop.

We will talk about different materials and tools that we use and set some group and individual goals for ourselves.

Bring your scribal kits if you have them and feel free to bring any projects you may be working on.

Please R.S.V.P. by Friday 10/14 via email to Voevoda Lada Monguligin so we can give the coffee shop a headcount.

Garb or Historical Costume is not required.

Look forward to seeing everyone!

-Lada

Provincial Charter Amendment Proposal: Default Event Refund Policy

October 5, 2022 By Østgarðr Webminister What's new

Based on the results of a discussion of the Financial Committee, I am proposing an amendment to Section XI of the provincial charter to add a default event refund policy.

In accordance with our bylaws, I am publicly announcing this proposal in draft format and allowing twenty-eight days for discussion before I call for a vote by the Provincial Officers’ Council.

— Nagashima Ichirō Ujimichi, August 2022

XI. EVENTS AND DEMOS

P. Default Event Refund Policy

1. No refunds will be issued if the event does not make a profit.

2. When refunds are available, they must be requested via email, text message or letter postmarked to the Event Steward and/or Reservations Clerk at least 48 hours before the event.

3. If payment was made using PayPal, PayPal fees will be deducted from any refund issued.

4. Extenuating circumstances will be viewed on a case by case basis by the Event Steward.

5. The Event Steward has the option to have a refund policy that differs from this one. It must be posted to the event announcement.

Seeking Letters of Intent for Provincial Offices

October 5, 2022 By Østgarðr Webminister Positions

The following Provincial Officers positions will become vacant at the end of the day on December 31, 2022..

Chancellor of the Exchequer
Chatelain
Chronicler
Knight Marshal
Minister of Arts & Sciences
Minister of Lists
Captain of Archers
Chamberlain
Chancellor Minor
Historian

All Provincial offices have two-year terms. Officers may serve multiple terms, except that kingdom policies limit seneschals and exchequers to a maximum of four years in office.

Now is the time to submit letters of intent for these offices. If one is interested in being a deputy for any of these offices, I ask that you also submit a letter of intent. The cutoff date for letters of intent will be November 14, 2022. A list of Candidates will be presented at the commons meeting on November 16, 2022. If there are multiple candidates for any positions, we will run meet the candidate sessions prior to the vote which will be held online from November 17, 2022 to December 19, 2022. Newly elected officers will be announced at the December 21st commons meeting. New officers will assume their offices on January 1, 2023.

In Service to the Dream,

Nagashima Ichirō Ujimichi

長島一路宇治道

He/Him/His

Østgarðr Seneschal

Provincial Court Report from the Cloisters Demo – Oct. 2022

October 5, 2022 By Østgarðr Webminister Annals

Among the spectacle of the Fort Tyron Medieval Festival, Their Excellencies Angelica and Sofya did hold court. First, they attended to the matter of the selection of Østgarðr’s new Armored Combat champion, calling in their previous champion Padraig O’Bradaig, called Samson, to announce the results of the contest. Samson completed his duties by passing on the honor to Albrecht Anker, who had showed great prowess in besting the many competitors in the day’s tournament.

Their Excellencies then invited up Ervald LeCoudre Edwardson the Optimistic to pass on the honors granted for two previously awarded awards: the scroll for his Silver Tyger that was previously granted during one of the Kingdom’s Ethereal courts and his scroll and medallion for his Silver Lantern, granted two Viceregencies ago for his skills in the bardic realm.

Completing their award business, Their Excellencies called up Pia Maletestra d’Rimini, called Erlan, to be inducted into the Order of the Seahorse for her continuous service to the Province; business that this time was only previously slated for two courts ago.

Continuing onto resolving previous business, Their Excellencies did request that the populace in attendance be awarded two Sea Stars: one for their role in today’s event and one for the populace’s service in making The Feast of John Barleycorn and Østgarðr Investiture a success.

Mathghamhain Ua Ruadhain was also invited up to speak as the event steward and was given many thanks for his continued work in making the Cloisters Demo a success for many years.

And this concludes all the business conducted during Their Excellencies court, held during the Cloisters Demo in the Canton of Whyt Whey on the second of October A.S. 57.