Commons minutes May 2016

June 16, 2016 Posted inCommons

May Østgarðr Commons
[May 20? 2016]

REPORTS

Seneschal: The EK Webmaster (EK WM) thanked the Østgarðr Webminister (WM) for 18 years of service. Arnora has become the new WM.

i. Letter from EK WM to WM was read aloud in the meeting. EK WM suggests that Offices should have a term limit of 2 to 4 years. The EK WM forced a resignation of the current WM. Dissent was added into the minutes that there is not enough people to force term limits. Term Limits will not be used on the Canton level. Having term limits would cause people to play musical chairs with offices (but some people might object to being forced into another office). Not every office has a deputy because not many new people come to Commons Meetings. There was also concerns were brought up that events are only posted on Facebook.

ii. Seneschal Report: Baronè Francesco requested all Seneschals give all information for a master list of contacts for offices. Whyt Whey and Lion’s End give completed information. Broken Bridge is in flux. Northpass is finalizing their list.

Northpass: Barleycorn is coming up and preparations are going well. Northpass is trying to donate to the King’s travel fund. Barleycorn is a Kingdom level but not a Kingdom event. Barleycorn needs an archery marshal. Feastocrast for Barleycorn will be Mongolian. Barleycorn Autocrats are Wilhelm and Thomas’ son.

Chronicler: May Seahorse was sent twice because the deputy sent it the Seahorse editor did not get it (went to the wrong email) and sent it twice to be sure. Chronicler needs a new deputy. John (former WM) will be the new deputy Chronicler for now until anyone else will step up.

Fencing: Sword class NYC will have a fencing and fighting day for SCA fighter. Fencing is trying to get a Marshal to go to the McCarron Park practice on Monday nights. Fencing office cannot every meeting. Ettore Dandolo might have found a fencing space in Inwood but details are being worked out. A request was made to get the word out and let fighters and fencers to come to Barleycorn.

Exchequer: $1300 checking, $1200 saving. Whyt Whey has their own checking account. Paperwork submitted to kingdom for new seneschal to make money transactions. Guilded Pearl was asked to formalize their status if they were going out of business, they have $128 they might go into the Province.

Web Minister: Mailing list was moved to the EK host. Anyone on the old mailing list was added to the new mailing list. Anyone who is on the mailing list can post on the mailing list. ostgardrNYC@ostgardr.eastkingdom.org Email address came from Panix, but hosted by the SCA. All of the officer email address will be added to the list so they don’t have to subscribe. Going forward only SCA email addresses will be accepted if you want to update official information on the Ost website. When someone posts a new post to the website will be forward to the mailing list. In the future any officer will post to the site that will post to the mailing list that will post to the appropriate FB group. WM would like to have a meeting with all the canton’s WM to discuss the best way to handle requests. A question was asked if the private office boards would be moved to an EK site or would be still be hosted on the Yahoo group. It was agreed that the officer message board would be left on Yahoo Groups. It is in the Seneschal’s handbook to keep problem resolution at the lowest levels and so the Yahoo group will be keep to facilitate it. It is needed that if you want your name to be published and used you need to give written consent. The new Østgarðr WM has form available. If you do not give permission to have your information posted requests for information will go to the WM. The WM wants to change the calendar on the onsite and have the cantons use the same calendar to coordinate events, all officers were agreed this was a good idea. Østgärðr Seneschal requested the Østgärðr WM to send all her points to him as an email. Everyone officer will have the ability to post on the Østgärðr Website.

Herald: Herald was approached by a person to be a deputy herald. There will be a new Herald’s tabard, it is currently in the process being made.

Arts & Sciences: Glass Bead making class on June 18th. The reason we are going this class is the king and queen want to give them out to new comers.

Archery: Archery has started. One practice in Seaford and one in Staten Island. They have been well attended. A deputy Archery Marshal is being looked for. There is a person of interest but they need to be asked.

Brokenbridge: Brokenbridge needs to have a meeting. Officer will discuss a time that works. A deputy Seneschal has been chosen and will step in when the current seneschal steps down. A new A&S minster has been having classes and they have been successful.

Chatelaine (via email)
Gold Key:
Workshop-April 24th- Our gold key workshop on Sunday, April 24th was a huge success! I am proud of the work that was done: 13 pieces of badly needed sizes were completed. Thank you Godiva d’Mer, Þórfinn Hróðgeirsson, Arnora Ketilsdottir, Branimira of the Isles, and Angelica di Nova Lipa for spending your Sunday replenishing the gold key supply and supporting Ostgardr. You are amazing!

All gold key has been inventoried; a spreadsheet has been created and sent to our Exchequer, Angelica Di Nova Lipa, as per Kingdom request.
I will be submitting an invoice for $100 for budgeted gold key fabric.

Teen involvement: last commons meeting Lord Thomas brought up the subject of teens and their interest/involvement in the SCA. This subject has also been brought up by others as well and a forum on Facebook has been created to discuss this subject: East Kingdom Forum for Teen Activities. I think that a number of ideas presented in the forum can be implemented easily in Ostgardr but needs the support of our members. I think Barleycorn would be a great event to implement teen/youth activities. Maybe we can have a brief round table at Riverdale Riverfest to talk about details. I will be there and hope we can brain storm. Please shoot me an email if you are interested.

A new deputy chatelaine

I am very pleased to announce that Ostgardr has a new deputy chatelaine, Anneke Valmarsdotter. Anneke has volunteered to take on a role that she easily fits. Her grace, intellect and warming nature will be such a benefit to our recruitment of new members. Please take a moment to welcome her in her new role. Vivant!

EternalCon: June 10th through the 12th
We have been invited to participate at EternalCon in Garden City, NY and I pleased to say we have team of volunteers ready. During our last commons meeting, we agreed we would commit to Saturday, and open up Sunday to our neighbors, An Dubh. I’ve contacted their chatelaine and he’s working on recruiting for Sunday.

Although this event does conflict with Southern Region War camp, we still were able to create a wonderful program for EternalCon which will include medieval games, silk painting, and fencing. We even have a panel scheduled on the subject of persona! We will be given a table and volunteers will be given free access to the event. Thank you to our volunteers: Angelica di Nova Lipa, Richard the Poor, Ervald the Optimistic, Marion of York and Rónán fitz Robert for making this happen! I believe this is a wonderful opportunity for recruitment. I met Sunday with the organizer of EternalCon, Frank, and he was really excited to have us at his event and hopefully have us back next year.

Viceregents: Not in attendance

Viceregal Heirs: If you have awards you want requested, please put them forward for Barleycorn. Sir Edward of Northpass was suggested for an award for running Pennsic. If you have provincial awards send to current Viceregents and the Heirs. Also send in recommendations for kingdom awards.

PAST EVENTS

Viking Day – The event went well. There were several people who were interested in the SCA. SCA was paid for the event for $400. There was youth fighting. Everyone was impressed by weapon knowledge of Chinua. Chinua brought up that the SCA needs to be able to put on a show and needs to get fighters and fencers reengaged in Demos. Østgarðr needs to offer incentives for fighters to come out. It was suggested we should have an online forum to discuss

UPCOMING EVENTS

Riverdale Riverfest – Will we demo Archery? A marshal need to inspect the site and a member of the site’s staff need to check the site to see if an archery range can safely be there. SCA will be paid $400.

Queens Farm – A&S events are trying to be had to produce things to show at the Demo.

Cloisters – Date is set for 9/18. Alienor is taking point on the event.

Musicians’ Day – It is Veterans’ Day weekend, moved from the weekend before Thanksgiving. Wilhelm will take charge of reservation. It was asked if people would be interested in a track of “New to You” classes. Local musicians would like to do more local outreach. Due to schedule conflict, the event needs a new head cook.

UPCOMING DEMOS

New Dorp High School Demo – Comic Convention that asked the SCA to attend.

OLD BUSINESS

Viceregal Investiture at “John Barleycorn 2016” – Full Marshal Championships will be at Barleycorn.

[OLD Business – Gambling for fencers? ]

Do we have a liquor license, no but we have the local police giving us permission to have alcohol on site as long as we did not sell it or give it to minors. Are we going to have liquor? Yes. The SCA does not want any of its officers or groups to gift alcohol. What if an SCA member got a liquor license for a day? If a person gets a liquor license, they person can use that license, not the SCA. Officers can give the King and Queen a gift of alcohol

NEW BUSINESS

Creation of a “Scribe” – should we make an office for Scribe, or make a “Deputy Seneschal – Recording Secretary”. The downside was making sure they come to meetings, or making sure the Recording Secretary has someone as a substitute.

Alec will be the new Østgarðr Deputy Captain of Fence, under THLady Marion of York.

UPCOMING MEETINGS

June – Lada & Suuder’s home
July – None, due to PENNSIC
August – Arnora and Ragnarr’s home
September – Pending

Call to adjourn meeting: Brekke
Seconded: Rufina
“All in favour?” – Unanimous
End time: 10:39

Pennsic 101 Class

May 23, 2016 Posted inA&S Night, Uncategorized

Oyez, Oyez

Spring has arrived, and the Drums of War begin to Beat. You want to go to Pennsic! Everyone you talk to makes it sound like so much fun…

…but you’ve never done anything like this, so… now what do you do?

Pennsic 101 will be at Hawkes Reache A&S Night this Friday May 27th, 7PM

Pennsic is a most wonderful SCA event and attending this class will help you to both prepare and have the best time possible… We will discuss how to prepare for Pennsic, what you will need to do and bring. We will answer questions you may have on how to manage to get your things to Pennsic and what you can expect when you finally get there and get set up. If you have garb you’ve already made and are not sure it’s Pennsic-ready, bring it. We can help you decide.

If you’re thinking about Pennsic but haven’t quite decided – come on out!
If you haven’t been to Pennsic in several years, or feel like you’re missing out on something because all you do there is (fill in the blank) feel free to join us!

If you took the class at 1066, and still have questions, or just want to hear some of it again, feel free to join us – since this is a question-driven class, it’s a bit different each time.

Please see the Hawkes Reache calendar for location and other info: http://hawkesreache.eastkingdom.org/wordpress/event/monthly-business-meeting-and-as-night-2-2/?instance_id=235

I look forward to seeing you there!

PLEASE NOTE – if you can not make it to the class, I will try to accommodate requests to hold it again. Please email or IM directly.

YIS
Lady Jenna Childslayer,

New Dorp Comic Con Demo – Saturday, May 21st

May 17, 2016 Posted inCombat, Event, Uncategorized

New Dorp comic con demo!

When: Saturday, May 21st
Time: 10am- 11:30am set up 12pm-5pm comic con
Where: New Dorp High School of Staten Island
465 New Dorp Ln, Staten Island, NY 10306

Details:
We have a unique opportunity to recruit at a high school organized comic con, attended by students and their families.

http://www.newdorphs.org/apps/news/article/553600

We are given outdoor area 50×150 do display including fighting and fencing. We want to showcase what the SCA is all about!
Please bring your craft your projects to display.
I am looking for marshals and a couple of heavy fighters, fencers.

Please let me know if you can make it and what you are bringing. I need to get a list of our participants to the organizers by Wednesday evening.

Please RSVP via email or call me.

Hope to see you guys there.

In service,

Lada

Dance Practice Tues, May 17 6:30 PM Central Park

May 9, 2016 Posted inDance, Regularly Scheduled, Uncategorized

It seems that spring is finally here. If the weather holds, which it looks like it will, the next dance practice will be on Tues., May 17 from 6:30-9:00 PM at Belvedere Castle in Central Park.

Everyone is welcome to join us for practice; no prior dance experience required… Practices are held in street clothes, as many are traveling after work.

We’ll meet in the grassy area of Shakespeare’s garden if it is open. If you follow the “From the West Side” http://northpass.eastkingdom.org/DancePractice_CentralPark.html the grassy area is the “little clearing” before you reach the castle steps. We are typically near the bench on the left side. Once it gets dark OR if the grass isn’t open we move atop the castle. If you cannot find us, please phone (sometimes there is traffic, sometimes we are on the castle if the grass is soggy, etc.). If you will be arriving after 7:30 phoning is also advised (however, if we are mid-dance we may miss your call, please leave a message).

To find us atop the castle… If you are coming from the west side, once you climb the steps you can find us congregated by the wall slightly to the left of the little covered alcove in front of you. From the east side once you go up the steps at the back of the castle we’ll be to the left near the wall before the little covered alcove.

If it’s raining we meet under the overhang up top. If severe weather is in the forecast please check your email or call us on dance practice days; we’ll make a decision by 2 PM if we’re going to cancel practice.

Upcoming practices:
Tuesdays weather permitting

For more info or questions, please email or phone.
dance
Dancing, Dancing, Dancing,
Conandil
http://northpass.eastkingdom.org/DancePractice.html

Annal for A.S. L (5/15 – 4/16)

April 30, 2016 Posted inAnnals

In June, Guy and Johanna announced their intentions to step down as Viceroy and Vicereine. By September, only Lord Suuder and Lady Lada made known their desire to replace them. The polling was conducted in February. In early April, the polling was approved and Suuder and Lada were confirmed as the next Viceroy and Vicereine. The date for the Investiture was not yet set.

At Pennsic, Sofya of Østgarðr was given a Silver Crescent on August 5.

At John Barleycorn Goes to War in Northpass on September 12, Silver Lanterns were given to Aqualina of the Sea Cliffs, Oliver de Bainbridge, Angelica di Nova Lipa, and Friderich Grimm. Seadogs were given to Conandil ingen Donngaile and Wilhelm of Northpass. The Queens County Fair was held on September 19, and the Cloisters Renaissance Fair on October 4.

Thomas of Northpass took over as Seneschal for that canton in September. In November, Lady Eilionora inghen ui Ruairc announced that she would be stepping down as Seneschal. Baron Francesco Gaetano Greco d’Edessa would serve as Acting Seneschal until a replacement could be formally chosen. Baron Francesco was chosen for that office in March; Countess Brekke Franksdottir was confirmed as his replacement as Seneschal of Lions End. Lady Angelica di Nova Lipa took over as Exchequer in February, Lady Alienor Salton replaced her as Seneschal of Whyt Whey. Baron Francesco Gaetano Greco d’Edessa was made a Companion of the Seahorse at Broken Bridge’s Bacon Bridge event on February 6.

Ostgardr mailing list is migrating

April 28, 2016 Posted inPublication, Uncategorized

We are moving the Ostgardr mailing list.

If you were already on the old mailing list called "OST", you should get a "Welcome to OstgardrNYC email list" shortly (in the next 24 hours). If you have not received any, check your Spam or Clutter folder. If you still don’t see it, you can send an email to Webminister, or just follow the subscribe steps below.

Otherwise, to be added to the new mailing list, go to this web address (https://ostgardr.eastkingdom.org:10000/virtualmin-mailman/unauthenticated/listinfo.cgi/ostgardrnyc) and enter your information (name, email, password) under the Subscribing to OstgardrNYC section.