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Minutes of the Østgarðr Commons meeting of November 17, 2017
As recorded by Mathghamhain Ua Ruadháin.

Attending

Suuder Saran, Viceroy
Lada Monguligin, Vicereine
Angelica di Nova Lipa, Exchequer
Mongu Chinua, Herald
Beatrice della Rocca, Chatelaine
Ervald LaCoudre, Knight Marshal
Alec MacLachlan, Deputy Fencing Marshal
Mathghamhain Ua Ruadháin, Youth Combat Marshal
Erich Guter Muth, Minister of Lists
Rufina Cambrensis, Chronicler
John Elys, Deputy Chronicler
Alienor Salton, Whyt Whey Seneschal, Acting Webminister
Ben of Brokenbridge, Northpass Seneschal proxy
Zoya the Orphan
Puppy

Absent Officers

Francesco Gaetano Greco d’Edessa, Seneschal
Sofya Gianetta di Trieste, Minister of Arts & Sciences, reported by email
Arnbjorg Helga Niálsdóttir, Archery Marshal
Marion of York, Fencing Marshal
Ian of Clan Mitchell, Chamberlain
Katherine Gilliesfleur, Deputy Chamberlain
Richard the Poor of Ely, Historian
Arnora Ketilsdottir, Webminister
Wilhelm of Northpass, Northpass Seneschal, represented by proxy and reported by email
Brekke Franksdottir, Lions End Seneschal, reported by email
Brandr Aronsson, Brokenbridge Seneschal, reported by email

Opening

Meeting called to order at 8:02.

Reports

Seneschal

Seneschal unable to attend tonight; no report.

Chinua: Officer nominations will be announced today; voting for contested offices will be held at December commons, in person, by officers or their representatives with a written proxy either stating their vote or stating that a named designee can vote on their behalf.

Viceroys: On Communications

Suuder: Take note that Facebook is not our official means of communication. Official mechanism for officer communications is through the EK-hosted email server. Remember that Facebook is a public forum, and not the appropriate mechanism for contact in your capacity as an officer. It’s also not an appropriate location for bickering that might alienate newcomers.

Chinua: Should we set up separate EK email addresses for event autocrats?
Alienor: EK mail services will all change in the next few months when we migrate to Google Apps. Everyone will have a <membernumber>@members.sca.org address, and officer accounts will forward to individual addresses.
Rufina: Will archives of old officer emails migrate over from old EK server?
Alienor: That’s still under discussion. Am in communication with webministry team which is figuring out some of these details as they go.
Suuder: Transition to Google will also mean that we can use Google Chat for instant messaging using officer identities, which will be official in a way that Facebook messenger isn’t.
Beatrice: It would be nice to have a workshop for people to get accustomed to using the new tools
Alienor: Agreed, we should organize such a workshop. Whyt Whey will be one of the first five branches to migrate, so we’ll be helping to figure this out before it gets rolled out to the rest of the kingdom.

Alienor: Has there been some recent event that prompted discussion of Facebook norms?
Suuder: Not locally, but these issues have come up elsewhere in the kingdom.
Chinua: Our local Facebook groups have occasionally had heated debates that spun out of control until they were deleted by an administrator, but not in the last couple of years.

Rufina: I can see how public groups are an effective marketing tool for recruiting newcomers, but I wonder if it would also be useful to have a closed members-only group for conversations we don’t want to have be public.
Chinua: Some groups have only private or even closed groups. We could create a second group for the province that was private.
Suuder: Instead let’s agree to not put that kind of discussion on Facebook in the first place. Take it to email or other channels.

Viceroys: Officer Positions

Lada: We have received nominees for the officer positions that are up for renewal.

For Seneschal, three people submitted letters of intent: Alec, Chinua, and Alienor.

For Herald the only volunteer was Mathghamhain.
Mathghamhain: I am new at this and will definitely call on Chinua and our other experienced heralds for assistance.

For Webminister the only volunteer was Alienor.

For Fencing we didn’t get any volunteers.
Mathghamhain: Do we know whether Marion is available and interested in continuing in this post?
Chinua: If we don’t get any new volunteers we assume the current officer will remain in the position.
The Fencers: We will check with Marion and confirm.
Erich: I volunteer as tribute.

Alienor: Was Richard available to take on the Exchequer position?
Several People: we believe he will remain as the emergency deputy.
Angelica: my warrant as exchequer expires in Feb. but I will renew.

Lada: We will have an election for the contested office at next month’s commons. An email will be sent to the officers’ list with rules for voting and proxies. If you are running, please post an email to the officers list with a blurb about what you would like to do in the office.

Viceroys: Other News

Lada: Save the date of Saturday, May 12. (The day before Mother’s Day, the weekend before Viking Day.) An Dubh is challenging us in everything. Champions vs champions. Details to follow.

Herald

Chinua: We had awards at Goat’s tavern. Seahorse for Aurora ffolkes. Sea Dogs for Oliver de Bainbridge, Mathghamhain, Jenna Childslayer, and Phillip the First.

Marshal of Fighting

Ervald: Note that the new title of this office is Marshal of Fighting rather than Knight Marshal.

I have renewed my marshal’s warrant.

Have been holding fighter practice every week, have had some attendees but lately some folks unavailable due to school, work, weather, etc. Attempting to recruit new fighters.

Working on access to an indoor site at my workplace for fighter practice. Questions about insurance; acting as intermediary between society corporate office and the local business’s insurance broker. Maybe in a few weeks we can use this space, in LIC near 33rd St stop on 7 train. If that goes well, maybe we could use space for fencing, other activities, although not simultaneously.

I will contact finance committee for reimbursement of loaner gear.

Youth Combat

Mathghamhain: We had a small meet at Goat’s Tavern, with two newcomers from the vicinity of Rusted Woodlands for whom this was their first event ever.

We’ve recently received a set of matching youth tabards from Lady Angelica for which we are very grateful; this will help our fighters in loaner armor look less garish on the field.

I’ve recently begun serving as the EK Southern Region deputy and as the webminister for the youth combat program.

Chatelaine

Beatrice: Newcomers at Goat’s had a good time. Loaner garb was all returned and is in good shape. Let me know if you need gold key an upcoming events.

Beatrice: We have had inquiries about activities for very young children (~ 5 years); please let me know if you have suggestions for family-friendly activities that would be appropriate for kids in this age group.
Chinua: If we’re going to do more youth activities, we might need another background-checked person. However, “family friendly” activities with parents in attendance may not require a background-checked person.
Rufina: For family activities, we should talk to parents about what their kids would enjoy.
Everyone: we should brainstorm other activities.
Alienor: Children’s events at Goat’s were good; the youth coordinators did a fantastic job.
Everyone: That was Leona and Hugoline; they have a lot of experience and are great at it.

Exchequer

Angelica: We have money.

We’re set up to accept payments for A&S Championships via PayPal. Paperwork wasn’t difficult.

Østgarðr review of books is upcoming; Lions End completed.

Webminister

Alienor: Have made several changes recently.
• Posted provincial Commons minutes back through Jan. 2016, redacting as needed.
• Updated WordPress, plugins and themes & did some minor mailing list maintenance.
• Updated officer’s page.
• Added Document Library to navigation.
• Made a mailing list for the bylaws committee, bylaws@ostgardr.eastkingdom.org

Whyt Whey Seneschal

Alienor: For scheduling convenience of our hosts, Evenings in the Solar are moving to the 2nd Thursday of each month. Provincial website calendar page of recurring local events and our shared Google calendar have been updated accordingly. This month’s solar was an illumination class, taught by Lady Lada. Next month will be bookbinding, taught by Lady Beatrice using paper provided by Lady Angelica.

Mention was made at our last commons of Whyt Whey’s bylaws. I have seen no such beast, and would inquire of our historian and other long-term members of its existence.

Has anyone seen the orange water cooler loaned to us for Cloisters by Jenna Childslayer?

Also, we still have the green & white in Whyt Whey, and need to arrange with the deputy chamberlain a suitable date and time for its return.

Minister of Arts & Sciences

Sofya, reporting by email:

Østgarðr has been very active hosting many A&S gatherings throughout the Province this past month. Thank you all that have hosted and for those who attended.

The Queen still needs favors! Queen Matilde’s favor design is available and ready to be made. Keep in mind you do not need to embroider them! You can paint them, stamp them or bead them. Get creative! Below is the pdf link you can download:
http://im.eastkingdom.org/wp-content/uploads/2017/08/MatildeFavor.pdf

East Kingdom 50: Please keep sending me items you have that might be added to Ostgardr’s display at 50 year. Time passes quickly and EK50 will be here soon so don’t wait too long. The East Kingdom 50 year celebration runs June 28th thru July 1st, 2018. Please let me know if there is something you would like to share and send to ostgardr50ostgardr.eastkingdom.org. Thank you to all who have submitted so far.

I have been holding on to fabric for the past three years that has been generously donated my members of the Province. As Southern Region Chatelaine I have read a number of reports from other baronies/shires that have little or no gold key. I would like to donate the fabric I am holding to baronies/shires in need to create gold key. There’s not a lot of fabric (less than a medium sized tub) and most is not period appropriate (hence, why we haven’t used it). I wanted to combine this fabric to the fabric that was generously given to me by Christos’s family as a gift from the Province. We are blessed to have an abundant gold key. Our workshops and recent donations have created a surplus in gold key. We can offer a choice of 2 or 3 outfits per person when previously I could barely scrap up one! In this season of giving, I think this would be a wonderful opportunity to ‘pay it forward’ and make use of fabric that has been sitting in a container for over 3 years to help others in need.
• Everyone: Carried unanimously.

Lions End Seneschal

Brekke, reporting by email:

The seneschal reported that the Bullying and Harassment Policy MUST be posted in plain sight (at the entrance to the event/meeting/etc) at ALL SCA meetings and events.

Our treasurer [Arnbjorg] was audited by Southern Regional for the previous three report periods, and a few minor problems were addressed. We do not seem to be in trouble.

Our rapier marshal [Marion] is having a major dose of Real Life, both in caring for her 96-year-old mother and with her work schedule, so is leaving most of it to her assistant, Alec MacLachlan. He is working with Historical Arts Rapier at practices in Central Park.

Our Chatelane [Duggmore] reports that there has been no activity, and no reports are past due.

A&S [Maeve] reports ongoing Bardic on Tuesday evenings and is pleading (as is usual) for articles for our newsletter.

Our Herald [Francesco] reports that he is actually (VERY HAPPILY!) doing “real heraldry work”, within the Province but not within the Canton.

The Østgarðr Seneschal [Francesco] noted that nominees for Provincial office are self-nominated, and if you’re interested in any office coming open, bids must be in soon (like Nov. 17).

Work progresses on the Provincial Bardic and A&S Championships, which are taking place on April 21 (opposite Balfar’s Challenge, as usual).

Keep our June 2 Demo open. If it’s pouring that day, it will be held on June 9. Parking will be available across Cherry Street (the back entrance to Village Green) for us, and we can use the Green & White as a large tent had been set up successfully on the green a few weeks ago.

Brokenbridge Seneschal

Brandr, reporting by email:

Greetings Your Excellency from the Seneschal of the most awesome Canton of Brokenbridge,
As Real life has made it impossible for me to attend the Provincial Commons tomorrow, here is my Seneschal’s report.

Brokenbridge is growing in leaps and bounds. At the last three commons/ A&S days we have had at least one and sometimes more new people who want to be involved in Brokenbridge and the SCA. At our Forge building class we had two new people attend. At our October commons / Sausage day we had three new people who I believe will be quite active within the canton. One couple was very eager to be involved. Anna, brought with her a skein of Scottish wool and was spinning it into thread during the meeting. She is not nor has she ever been in the SCA, it was remarked that she has been in the SCA he whole life but she just didn’t know it.

Our future commons meeting will involve another pewter casting day and an embroidery day in February taught by Sir Edward, embroidery laurel extraordinaire.

We are making plans for Deck the Halls of Valhalla on January 13. Everyone who is planning on attending should pre-reg as we are capping the event at sixty. IF you would like to teach a Viking themed class please reach out to Anneke as she is running the classes for the event. Once again we will be entertained by the amazing and barefoot Cedar the Unshod.

We are looking at sites for “Bacon Bridge Two – The Baconing” for sometime in the late spring.

A Brokenbridge bank account is still in the works.

Chronicler

Rufina: Subscribe to the newsletter!

Am amenable to posting newsletter to web site, as long as we remove mundane names and addresses. However, the print newsletter archive was produced with a sense that it had limited distribution, and am not sure we should post them to the web. Also not sure the creative material back then had releases signed at the time.
• Mathghamhain: Am not sure there’s a real drive to post the paper issues online.
• Ervald: It would be interesting to find some selected print materials to show online to give people a sense of our history.
• Mathghamhain: Maybe we could select a sampling of material from the paper archives and share them at EK50?
• Rufina: We may have some duplicate issues we could display.
• Rufina: Perhaps we could make a printed “best of the seahorse” newsletter?
• Everyone: Yes, that would be great.
• Rufina: Okay, I will look through old issues to find selected articles for exhibition at EK50, perhaps in the form of a “best of” newsletter.

Northpass Seneschal

Ben: I am here as proxy for Wilhelm who it out with a cracked rib; his report follows.

Greetings from Northpass and its Seneschal to the Province of Østgarðr!

I apologize I will not be there in person but only in spirit. (I cracked a rib and unfortunately am not traveling well.) Please accept Ben to represent Northpass as my Proxy. I promise to make all efforts to attend the next meeting even if I must be carried to it! I hope all of you are well.

We have been busy in many, many ways. First and dear to my heart, we have begun planning out the events Northpass will host for next year ranging from the tiny to the giant. The enthusiasm and offers of help are quite encouraging in many ways as it shows the growth we have had over the last 7-10 years.

Goat’s Tavern (just completed a few weeks ago) had brand new faces from Northpass as well as other groups. I personally was touched by the service of a youngling and the willingness of their Excellencies to acknowledge that service. It was a wildly successful event and we look forward to more!

Just to share a quick list of the planned Northpass events:

Northpass Yule – December 31 – Port Chester “a chance to end the year with good company and good cheer” Strict limit to 30 people

Bears Tavern – March 2-4 Peekskill “The return of a popular longstanding event at Blue Mountain” – With the kind and in person request of their Excellency this event will host Østgarðr Thrown Weapons Championship (long before the revelry gets in high gear.)

Brew U – April 28-30 Peekskill “Brewing guild and Northpass partner to bring out teaching on all forms of Brewing”

Blood & Axes 2 – (proposed) last week of June – Carmel – “similar event to last year’s ‘all things martial but especially Axes’ with this edition planned to be a bit bigger in scope and attendance. The site can easily hold 150 but we expect 70-80.

Barleycorn, Goats Tavern, and likely a “Games and Dance” event expected also in the next 12 months.

We also reworked our Cantonal Bylaws. Lots of work is now complete with clear event and financial rules included. Some policy documentation will follow over the next few months as we invite many more to run the events. We have set new committees for work in the new year on several topics. We are looking to expand our officer corps. We will continue and expand A&S, archery, games, dance within our borders. (I said we are busy… This and much of the event planning was all within a three hour meeting earlier this week.)

One odd note, with regards to the officers of Northpass, we read in last months minutes that there was a request to know something about a non-resident Seneschal for our Canton. I have individually spoke to most of our current officers and a few of our non-officers and it is not apparent to us where this question is from. From the current possible choices who have offered none now live beyond the Cantonal borders.

In short, we are active, growing and enthusiastic. We are not only wanting to do SCA locally but want to help where we can our sister Cantons and the Province. (One note of thanks to Whyt Whey for hosting one of our newest Northpassins at their “Schola in the Solar” event. She loved it. Another note of thanks to Judith the Uncertain for helping us teach mask making locally.) Also in particular please share how we can help at K&Q A&S and Bardic as many of us are planning to attend.

Sidebar: Event Scheduling

Lada: Given that so many things are coming up, we should talk about how we do event scheduling.
Chinua: We need to be careful to avoid conflicts. Last couple of months were packed, with something nearly every weekend either in Østgarðr or surrounding area. The procedures manual says the provincial seneschal needs to sign off on events in writing.
Ben: We should check with EK seneschal on event policies; there may be a rule that parent groups shouldn’t need to sign off on on canton events.
Ervald: Local events like practices and A&S don’t count for this purpose, right?
Everyone: Agreed, this is only for larger events, those with a budget, etc.
John: Policies from PPM say there can’t be more than one event within the province on any given date.
Mathghamhain: I don’t think the PPM should have the force of law, since nobody has seen it or mentioned it in years.
Chinua: Yes, but the PPM has a lot of useful material that we should consider.
Alienor: We could set up a separate mailing list, or we could just use the officers list for the schedule resolution.
Lada: Let’s use the officers list.
Alec: Also need to make sure we’re checking for conflict against neighboring branches via EK seneschal list.
Alienor: Agreed; Whyt Whey did this recently and other seneschals were appreciative.

Alienor: In future meeting agendas, let’s combine demos and events into one portion of the agenda.
Everyone: Agreed.

Fencing Marshal

Alec: A quorum of fencers just had a meeting in the other room.
• Alec has been nominated to serve as provincial fencing marshal; Erich will step back.

We are ending outdoor practice after this week, as it’s too cold.
• Attendance recently has been limited, due to weather and other commitments.
• Looking for indoor spaces, but no luck yet.

The HART (Historical Arts Rapier Training) group on Facebook is growing.
• Will write up an announcement to be posted on the web site.

Minister of Lists

Erich: We have lists.

I have been looking at an indoor site for fencing.
• The ninth floor of Meetup’s space at Broadway/Lafayette might be available for use if we had a Meetup group. Am investigating

Recent Events

Goat’s Tavern

Discussed earlier.

Schola in the Solar

Alienor: Schola in the Solar was a roaring success. We had 18 attendees, 11 classes, 8 instructors. Budgeted $200 for food; spent $196.47. Collected $116 in donations for the feast. Cost to the canton: $80.47. Reports completed & filed with kingdom, checks cut & distributed.

Looking for a site for next year. Have a new site lead from Lady Lada, the Japan Society. Will also be looking at Barnard, as suggested by Lady Vika, and re-visiting Holy Trinity Church in Inwood, which asks for a percentage of the gate as its fee.

Upcoming Events

EK Twelfth Night: January 6

Alienor: It’s in Maine; anyone else interested in going to it?

Deck the Halls: January 13

Discussed earlier.

King’s and Queen’s A&S and Bardic Championships: Feb 10

Lada: Directions to the site in Mt. Kisco are now available on the web.

We are not arranging for the block of hotel rooms as it turned out they were actually cheaper on Travelocity then through the block contract.

Would especially love to get local volunteers from Northpass or nearby to assist with breakdown and cleanup at the end of the event.

Schedule: staff on site at 8:00, doors open at 9:00, court ends at 6:00, no feast, so hopefully can complete breakdown and be out by 8:00 or so.

Bear’s Tavern: March 3–5

Autocrat will be Oliver.

Other Events

Chinua: Given the hour, let’s table discussion of demos and other events that are more than four months in the future.

Old Business

Officer Elections

Discussed earlier.

Bylaws Committee

John: We made a bunch of progress at last meeting, on November 12. Will decide on next meeting date tonight and meet soon (January 6?). Then we will present material for consideration by the officers. Will need to set aside a significant amount of time for discussion at that time. Perhaps we can pick a separate date for this rather than trying to squeeze it into an evening commons, as it’s likely that we will need most of the day for it.

Regalia Committee

Lada: We are looking at getting field coronets as an intermediate step.
• Sofya asked Ervald to come up with some designs.
• Sofya suggested a craftsman who will make a proposal.
• Lada talked to Anton, who will also make a proposal.

Upcoming Meetings

• December 15: John and Rufina’s in Richmond Hill
• January 19: Alienor’s in Manhattan
• February 16: Seeking volunteers. Perhaps Jacqueline and Luigj, or Richard the Poor?

Other Discussion

Bylaws

Chinua: I have a concern about paragraph 4.B.3. of the PPM on financial liability, which states that event autocrats are liable for financial shortfall if an event goes over budget and incurs a loss.
• John: The original version of this decades ago was that event autocrats were always liable for any loss incurred by the event. In the Alexandre and Eularia era, we changed this to only apply if they went over budget, and added a clause that the finance committee could waive that if the situation merited.
• Chinua: The liability provision as written here may be in violation of EK policy.
Mathghamhain: Maybe we can rewrite this to clarify that it’s only intended for use in egregious situations.
• Bylaws committee will consider this at their next meeting.

Closing

Rufina: Motion to adjourn.
• Beatrice: Seconded.

Meeting ended at 9:59.

August Østgarðr Commons

August 18, 2017
Transcribed by John Elys
Attending:
Francesco
Beatrice
Aethelstan
Jacqueline
Erich
Godiva
Mongo
Lada
Sofya
Ervald
Erlandr
John
Ian
Katherine
Brekke
Angelica
Alec
Elionora
Thomas
Sue
Philip
Richard
Convened 8:00 PM
OFFICER REPORTS
Exchequer (Angelica):
no change in $, except that check to American Legion cleared. Nordenfjord has filed its quarterly. Various other stuff.

Lions End (Brekke):
no news.

Chamberlain (DK):
still have tent, feast gear is in Northpass

Chronicler:
E-Horse went out; send us stuff.

Nordenfjord:
Erlan is Acting Seneschal (Aethelstan has just stepped down); sent in request for warrant just before Pennsic but haven’t gotten reply yet. Have filed for status restoration. Bylaws say election in September. Erlan has been nominated for EK Chancellor Minor, effective December, so she won’t be running for Seneschal. Most likely candidate is Kaylee (sp?).

Combat (Ervald): Several new fighters as of Pennsic. Fighter practice restarted on Tuesdays. Looking into indoor practice site in L.I.City. Seamus of Arindale to make 5 suits of loaner armor, $500. Championship to be at Ft. Tryon Medieval Faire.
Sofya:
sending notes by e-mail. Making 50th Anniversary tokens. Children made impressive presentation of toys to Crown. Lots of Ostgardrians taught at Pennsic.

Brokenbridge:
no news, except fighter practice is happening.

Herald:
Sir Edward, for his 65th birthday, received a wooden plaque saying “Get off my grass” in Latin. Reuben received AoA: generally helpful guy. Ryouku’jin knighted. Brendan Firebow received OGR & Bronze Ring (from Midrealm).

MoL:
Kingdom discussing changes to authorization process, temporary authorization cards.

Whyt Whey:
Device passed, got banner printed by Spoonflower. Ft. Tryon faire coming up. Royal Progress. Combat, classes, fencing, dancing, youth combat, chatelain’s table, etc. Piglet will bring G&W, keep for two weeks thereafter until I&K return from Rome. Discussing insurance, parking, etc.

Discussing Schola for 28 Oct.

Fencing:
practice resuming this week. Provincial championship @ Barleycorn. Debuted G&W arming jackets at Pennsic. Fought as part of Southern Region army.

Northpass:
Barleycorn is coming. Reserve. There’s still yurt space.

Historian:
Did anything happen at Pennsic? (Various people answered.) Give me stories & tales.

Chatelaine (Rowan): Gold Key seems to be in good shape. There was a Chatelaine’s meeting at Pennsic; nobody went. Making more G&W fencing arming jackets (pattern has been approved by fencing marshals). Send newcomers to me. Running low on business cards.
Seneschal:
At Riverfest, there was no Chatelaine’s table; need Chatelaine kit.

Viceregency:
Pennsic was great. Held court during OG potluck. Alax was declared Youth Combat Champion, as well as Warden of the Fry [baby seahorses] and Gatherer of Prisoners. Discussion of paid social-media marketing (targeted by geography, interests, etc.) on Facebook to bring newcomers to demos, events, etc.

Archery:
resuming at Cedar Creek & Staten Island. Have FB page “statenislandarcherypractice”. Practice has been slow (down from 10/week last year to 4/week).

9:00.

RECENTLY PAST EVENTS
nothing recent. Blood & Axes at Veterans’ Memorial Park: cheap, happy to have us, but no kitchen.
UPCOMING DEMOS
Nordenfjord demo on Thursday, Oct. 12 at Empire State College in Nanuet; could use additional demo-ers. 6:30-9:00 PM. Ft. Tryon Oct. 1. Request parking passes by Aug. 25. QCFFD Sept. 23-24. Doesn’t seem to be on EK calendar yet; Mitch will investigate.

UPCOMING EVENTS
Musicians’ Day not happening due to lack of dates.

Barleycorn: assembling lots of cooks, staff, etc. Enclosed room for A&S & musicians (directors’ cabin btw. archery & beach); discussion of how this meshes with archery. Art gallery (?) Gate is at director’s cabin at corner of field (other side of bridge).

EK A&S and Bardic Champs: Site (Mt Kisco American Legion) got our check. 10 Feb. confirmed. Day board, no evening feast; need cooking help. Need parking staff. No martial activities. Need breakdown crew (esp. from Northpass). Enter competitions.

EK 50th: June 28-July 1, 2018, at [new] War of the Roses site. We have 10’x10′ space at entrance to Hall of History. Need stories, recordings, pictures, artifacts, etc. Contact Sofya, well in advance.

Lions End small demo June 2 (or 9 rain date); hands-on family-friendly arts, fighting & especially youth fighting. On Village Green in Farmingdale. Pop-ups would be preferable to staked tents.

Lions in Spring 4th Saturday in April.

Goats’ Tavern 21 Oct. at Blue Mountain.

Next week at Michelle’s in Hawke’s Reach: Ask The Bishop about Research.

COMMITTEES
Bylaws committee hasn’t met recently.

Coronet committee hasn’t met recently.

NEW BUSINESS
None.

UPCOMING COMMONS
Sept. 15 at Piglet’s in Manhattan
Oct. 20 at Kapajs’ in Bronx
Nov. 17 at Mungu’s in Staten Island

Meeting adjourned 9:45.

Meeting start: 8:30? May 19, 2017
Transcribed by Alienor Salton.

Attending:
Thomas of Northpass & Lady Aurora ffolkes (our hosts)
Bish
Oliver de Bainbridge
Richard the Poor
Alienor Salton
Angelica di Nova Lipa
Luigi & Jackie Kapaj
Sofya
Ervald
Esnade & Victor (of Northpass)
Suuder & Lada

OFFICER REPORTS

Seneschal (Bish): we are having a meeting.

Exchequer (Angelica): we have $$. Gilded pearl $$ went to kingdom. Alienor will inform EK webminister Lord Greylever that Gilded Pearl is defunct & may be removed from the “needs webminister” list.

A&S (Sofya): many things are happening in the province. Clothing workshops, pewtersmithing, etc. There is a silk banner class on sunday.

50th anniversary will be a big deal — East Kingdom is preparing for next year, reaching out to historians. Magdalena will be in charge of the 50th year site. It will take place in June of next year, at the site of this year’s war of the roses (Albany area). We need to think about the Østgarðr display for it. Please mention any ideas you have about our display to Sofya & Richard (as our historian).

Østgarðr 50th favor is in development, showed off work in progress (sewn sample by Sara Murphy plus the new images of the seahorse with an L). Sofya’s kids gave her an embroidery machine, so work can be spread between Sara & Sofya. Linen & thread will be provided by the province. Sofya will make one large purchase, to keep the favors consistent. Sewing & assembly / finishing will start after Pennsic. We are making at least 100.

Please let her know about anything A&S related that is happening so she can brag about us in the upcoming report. There is a new SCA artisan’s list, by Master Lorenzo, from Meridies, about which we are raising awareness. Cf., https://artisans.dellacivetta.org

If you want to teach, there are many nearby events that need teachers. The Queen’s hand pie challenge is coming up. Please check out EK calendar for events that need assistance. Michelle from Hawke’s Reache does a monthly schola; Bish will be doing a Q&A on research at one in August.

Knight Marshal (Ervald): practice is happening on Tuesday nights; new fighters are showing up. Old fighters please start coming! McCarren park, in Brooklyn, 1-2 exits south of Kosciusko bridge. There is lots of on-street parking. Non-fighters also please come show up to talk to people who are watching while other people are fighting, for outreach. Our Knight Marshal is looking forward to Viking fest this weekend & gearing up for Pennsic. There is a new Facebook event announcement for fighter practice each week, please feel free to invite interested parties. Bish points out (from reading Curia minutes): marshal of armored combat is the new title for knight marshal.

Whyt Whey (Alienor): Anneke is becoming deputy webminister of Whyt Whey, Alienor is becoming deputy webminister of Østgarðr. Awaiting response from EK webminister Lord Greylever re: warrants.

On Anneke’s status for holding canton officer as a resident of Brokenbridge: EK bylaws: “1. only residents of the canton/riding may hold canton/riding offices unless they choose to change their charter to allow officers other than Seneschal and exchequer to live outside of the canton/riding.” Østgarðr bylaws: “To be an officer of a canton a person must have been active in the canton three months to hold canton office other than canton seneschal which requires a six month residency.” Our interpretation is that Anneke, who has been active in Whyt Whey for much longer than 3 months, is allowed to hold canton office other than seneschal, which has a residency requirement.

Cloisters demo is on the EK calendar for Oct. 1st. We will be repeating last year’s successful innovations (classes, fashion show, sing-along chorus, youth combat, popup & table layout) along with our usual favorites (fighting, fencing, dancing, A&S displays). Any new ideas, please suggest them now so we can work on them. Usual planning will start post-Pennsic.

New event in Whyt Whey! We are planning a schola for Oct. 28th, co-autocrated by Godiva and Beatrice. Proposed site is McAlpin Hall, 2nd floor of the West Park church, 86th at Amsterdan (near the 1 train). Easy to reach from Penn Station. Proposed activities include “Toast Your Failures” competition, sharing failures & lessons learned from those projects, hand pies for the delectation of all, and a silent auction to raise funds for the provincial coronets.

Fencing & dance practice are ongoing in Central Park, near each other on the same evening in Central Park. 4 attended each practice this past Tuesday. Archery practice resumes on Sunday at Willowbrook park in Staten Island. Please let Alienor know if you would like a ride out there.

Beatrice is leading an effort to make fencing hoods in the provincial green and white. Linen is acquired. Facebook conversation will begin among Beatrice, Caitlin, Ann, Will, Godiva and Angelica. Please let Beatrice know if you would like to be included in this effort.

Alienor is working on youth fighter tabards in the provincial green & white. Youth combat list and pell are ready to be deployed! Huge thanks to Mathghamhain for his beautiful work. Youth fighter practice will begin in Central Park soon. (Ervald requested youth fighter practice consider joining the adult fighter practice in McCarren park on Monday nights. Unfortunately, the strictures of school nights combined with the distance from Manhattan, where the current youth fighters reside, prohibit most youth from attending.)

Whyt Whey herald reports that 2 devices have recently been submitted. 2 badges are in submission. 1 device is being prepared for submission. Mathghamhain remains open to assist anyone in or out of the canton who wishes to register a device, add a badge or reformat their heraldic art for use on banners or other types of display (business cards, machine embroidery, silk painting)

Historian (Richard): a book Richard wrote ages ago — A Geographic History of the East Kingdom — was located on an Aethelmarc website. Mathghamhain is converting it for modern web display.

Northpass (Thomas): they had a commons meeting (where we met tonight) a few weeks ago. Wilhelm is running Blood & Axes in early June. Barleycorn will be at the usual time. They are correcting the EK calendar event listing for it from New York, NY to North Salem, NY, to obviate the mistaken impression that it is happening in Manhattan. All reporting is up to date. (Sofya thanks the province for their timely reporting. Says it makes her job much easier and is very much appreciated.)

Bish: 3 officer reports to share from email (Brekke, Rufina, Mongo).

Lions End (Brekke): is unable to attend tonight or tomorrow. Will attend owls head demo in lions end. They have been running a bi-annual schola. Would like to switch to running it annually, to improve attendance. People are more likely to put it on their event schedule if they can expect it around the same time each year. Their target date is the 4th Saturday in April. Also, there is a big demo planned in Farmingdale, June 2nd next year. Their rain date is June 9th. Needs fighting. Hands-on youth activity appreciated.

Chronicler (Rufina): please use rufina.cambrensisgmail.com for NOT chronicle related business. Do not use the seahorse address for non-chronicle related business such as event planning.

Herald (Mongu): Sofya’s device is passing without comment, has not reported out of Kingdom yet. Sofya is most appreciative of the work put in by her consulting herald and is confident it will pass without any hiccups.

Viceroy (Suuder): is allowed to / charged with taxing the waterways of the province! Need seafaring folk (privateers if you will) to help in this endeavor, liberating some taxes. Angelica points out MSR has a navy. Pirates please step up. Will compensate.

Vicereine (Lada): Pennsic! Please come, consider camping with Ostgardr. Pre-register so we get our full land allotment. For opening ceremonies, please represent in green & white. We are hosting a party on Tuesday of war week, a provincial pot-luck. Bring a dish, hang out, will have a good time. Raise a cup to Bish in his absence. Should be a large camp this year. Lots of people coming back.

RECENTLY PAST EVENTS

Lions in Winter made $40. The silent auction put them over the top.

UPCOMING EVENTS

Blood & Axes (https://www.eastkingdom.org/EventDetails.php?eid=3170): June 2nd. Putnam County Veteran’s Memorial Park. Run by Wilhelm. Will have fighting, fencing, youth combat, archery, thrown weapons. Details are missing from printed Pikestaff, but are available on the EK calendar. Has no kitchen, so field kitchen is it. Esnade is offering rides from the Ardsley Metro North train station. Contact Thomas of Northpass via email to connect w/ Esnade for lifts.

Barleycorn (https://www.eastkingdom.org/EventDetails.php?eid=3144): Sept 8-10, is in the works. Some jobs are assigned; some still need filling. Details need updating, will be done in the next month.

Goat’s Tavern (https://www.eastkingdom.org/EventDetails.php?eid=3138): Oct 22nd at Blue Mountain. The theme is nautical. There will be a family-friendly schola. Please see Philip for details. Needs instructors.

To-be-named-later Whyt Whey schola, Oct. 28th. See WW seneschal report, above.

UPCOMING DEMOS

Viking Day (https://www.eastkingdom.org/EventDetails.php?eid=3192): tomorrow! Owl’s Head Park, Brooklyn. Lada will be there at 8am ready to set up. Green & white is coming, please show up to help set up. Still bring popups so there is room for all in shade. No specific schedule. Event opens at 10am. Fighter authorizations if Orlando shows up. At least 3 fighters will be there. Youth combat will be there, also fencers.

Riverdale Riverfest (https://www.eastkingdom.org/EventDetails.php?eid=3191): Sunday June 11th. Contact Lori, lcopland@aol.com

Cloisters (https://www.eastkingdom.org/EventDetails.php?eid=3213): Oct. 1st.

COMMITTEES

By laws: no activity. In response to query from Alienor, Lada reports that yes, they will be documenting provincial awards.

Regalia: Sofya reports they have been looking at various styles of coronets. Will be speaking to Ervald & Mathghamhain about drafting a design for the coronets. Encourages adding items to the silent auction at incipient WW schola for fundraising. $60 has been raised already. Donations eagerly accepted. Designs, budget & process will be reviewed by the province. Will be taking bids for construction. Bish recommends we get a bid from Bjorn of Northpass.

NEW BUSINESS

Eternacon last year will be at Nassau coliseum this year July 1-2. They want us back. Free admission for demo participants. (Bish asks that Ervald email him a reminder to attend.) The demo needs an organizer — Esnade stepped up to volunteer, although she can only attend on one day. Ervald will make a Facebook announcement. The table with crafts & activities was most successful last year. Games were really popular. Stephanie from Silver Horde was also popular: she had a full table of games & children’s activities.

Lada: is urging a royal progress event for the province! She suggested Coronation or 12th night. Has evaluated 2 potential sites. One is insufficient in size, parking or accessibility. Mt. Kisco American Legion is the front runner. Dates for this site are not available for 12th night. Site has 2 rooms, 250 people . 2 kitchens. Lada suggests we put together a bid for King’s Champion A&S and Bardic. Potential dates at site are 10 & 17 February. Bids for the championship are due June 5th. Ian is helping Lada put a bid together. Sofya says yea. Site is also available for coronation but we are too busy around that time. If no commons is available, Lada asks can we roll with it, and post to officers list for approval? Consensus is yes. First pick of jobs goes to Northpass as local-est group. Bish would like to troll. Site will need crossing guards for parking. Lada has event report from last A&S championship; they made $$ on it. Lada is doing site negotiations, let her know if you want to come along. Sofya will join her. Sofya suggests we chat with the kingdom A&S minister, Master Philip, to see if other bids are in place.

UPCOMING COMMONS

June meeting: Bish.
July: canceled for Pennsic.
August: Kapaj’s.

Meeting adjourned: 9:37pm.

Highlights from February Østgarðr Commons

[Official Minutes will be available soon via e-mail]

17 February 2017
Transcribed by John Elys

Viceregents: Went to Curia. More later.
Coronation of Honig & Johannes, April 1 in CT. Provincial presentation of Stuff. Competition among Cantons. Point system. Winning Canton receives a heraldic banner painted by Lada. Those not living in a Canton are invited to negotiate for their services, or come up with a presentation themselves, or something.
50Y EK Celebration in June/July 2018; if you have antique realia, bring them.

Whyt Whey: Monthly A&S is happening. Planning event in Prospect Park for last weekend in April.

Historian: We have a new Queens Champion (Sofya). Now all we need are a Kings Champion, a Bronx Champion, a Nassau Champion, a Richmond Champion, a New York Champion, a Westchester Champion, a Putnam Champion….

Chatelaine: going to ICON in Long Island: fighting, fencing, A&S, March 17-19. Talk to her if you want a presenter’s pass.

Whyt Whey A&S: more discussion of monthly A&S classes, hand-stitching, pouches, etc.

A&S: received a bunch of hand-me-down stuff, trying to triage. Fabric, clothes, archery supplies, etc.
Autocratting class at Jenna’s, 24 March.
Ostgardr Bardic & A&S championships coming up 22 April.
5 Ostgardrians entered EK Bardic Champs last weekend: Lada and Sofya were finalists, and Sofya won Q’s Champ.
EK 50th: would like to make 200 “Ostgardr 50” favors (seahorse w/L)

MoL: no news.

Chronicler: hug your friends, cherish your loved ones, because you never know.

Northpass: Bear’s Tavern in 2 weeks. Blood & Axes 2-4 June at Veterans’ Memorial Park; site is incredibly absolutely totally dry. Kathy running Barleycorn, Stan running gate, various other staff. If you’re in charge of a department, you form your own staff.

Youth Marshal: quiet for the winter.

Whyt Whey Herald: new WW arms have passed Kingdom, off to Society.
Mathghamhain declared Provincial Youth Marshal by acclamation of the Officers.

Fencing (Marion): practice still going on Wednesday evenings in Inwood (Holy Trinity Episcopal, Siemen & Cummings). May have a site for Sunday afternoons in Levittown.

Exchequer: We have c. $10K of our own.

Web: All officers should have an ostgardr.eastkingdom.org address; most of you have never checked it. Also maintaining yahoogroup for officers; Arnora would rather use non-eastkingdom.org e-mail addresses on it, both to keep things informal and because when an office changes hands, webmaster can control the eastkingdom.org address but can’t change the yahoo password associated with it. [Aside: I think she could; talk to her.]

Brokenbridge: A&S classes & commons & food. Getting bank account. Postponing Baconbridge.

Marshal: Discussion of public visibility, army, etc. Fighter practice @ McCarren Park on Mondays, starting in March. Something about armor website (captainzorikh.com/scaarmor)
Thrown Weapons Champion (Ervald): will talk to Excellencies about choosing successor.

Lions End: John Capobianco wants demo — maybe next spring — at Farmingdale Green. Want fighters, fencers, hands-on A&S, family-friendly…

Seneschal: looking into NYIT as event site (big open flat fields, gym, dining hall, etc.) in Brookville, near Glen Cove.

Viceroy: Report from Curia. Earl Marshals can now have deputies who are not fighters. Silver Mantle (AoA-level award for miscellaneous stuff that isn’t covered by any of the other AoA-level awards: thrown weapons, equestrian, wrestling, whatever). Policy: officer business can be done on personal e-mail address, as long as everything is copied to your officer address. If we need anything from Kingdom MoL (authorizations, etc.), request it soon because the office is about to change hands. New “Young Teens Chatelaine” office, actually held by a young teen. Extending bid time on large events (400+): you need to have a hard date and site by 24 months before event.

Past Events: none.

Upcoming Demos: ICON.

Upcoming Events: Lions End hosting Bardic/A&S Champs 22 April. Also drop-in classes (teaching kitchen, fiber area, mail area, etc.)
Blood & Axes 2-4 June, Wilhelm is steward.
Big Apple Con: would like activities table. Might also have panel on “how researching your costume illuminates your character”. Penn Hotel, 11-12 March. Contact Ervald.

Bylaws Committee: not much since last Commons.

Coronet Committee: discussing designs.

New Business: reaching out to people who live here but don’t play w/Ostgardr.
Jibril suggests war practice in Astoria Park, in June (probably 24th). It’s a public park, so it’s de facto a demo. Need a bunch of pop-ups; no stakes allowed.

Exchequer: got request from rapier people for a $65 “punch tester”, which is mandated for safety testing every other year. The nearest person who owns one is in Suffolk County. Purchase approved.

An Dubh fencing championship, probably 17 June.

March 17 Commons @ GdG’s place
April 21 Commons @ Mongo’s place in Staten Island
May 19 Commons @ Lake Mohegan

Highlights from January Østgarðr Commons

[Official Minutes will be available soon via e-mail]

20 January 2017
Transcribed by John Elys
Meeting opened at 8:15, after lots of people delayed by bad traffic.

Seneschal:
We had an election for officer positions. 20 officers, 11 votes received, which is just enough.

Viceregents:
Populace badge is the blue, erect, orbed hooved and crined thing without leaves, fieldless.
Device is the same within an orle of laurel leaves (field?)
Order of the Seahorse is a natural seahorse, fieldless
clarifying this w/College of Heralds

Seeking ideas to make people proud of being from Østgarðr
Discussion of spelling and pronunciation.

Prince has announced that at Pennsic, EK is with Middle & Ealdormere against Aethelmearc & Northshield.

Herald (Mungu Chinua): Valhalla happened. Court happened. Alex McLoughlin got Sea Lion.

Chronicler (Rufina): E-Horse is out. If you find technical glitches in the E-Horse, let us know so we can fix them. Subscribe; it’s free.

Lists (Erich): Need somebody to run lists for fencing because I want to fence.

Fencing (Alex): still have access to practice site. Marion is still in PT, not fencing. Had mtg at recent event; discussed practice sites in various parts of Østgarðr, fundraising, loaner gear, uniforms, …

Chatelaine (Beatrice): Newcomers at Deck the Halls, Valhalla, etc. Sofya received donation of clothing, archery stuff, etc. from an inactive SCAdian.

Exchequer (Angelica): We have $14K and change. Still working on disposition of $128 of Gilded Pearl money.

Lions End (Brekke): Upcoming event April 22: A&S championship. Farmingdale requested medieval demo on village green, paying gig, want fighters and A&S. Date being negotiated, perhaps May.

Lori: Riverfest June 11.

Web (Arnora): Transferred registrations (sorta)

Brokenbridge (Arnora): Baconbridge II in June. Next A&S Commons Feb. 26 “blacksmithing brunch”

Historian (Richard): history continues

Northpass (Thomas): getting feelers about a demo at White Plains Public Library.
Considering brewing event at Blue Mountain.
Reserved Veterans’ Memorial Park for first weekend in June for fighting, throwing, fencing, archery event.
Barleycorn in planning stages
Bear’s Tavern coming up: overnight reservations sold out
Goat’s Tavern will happen again this year
Discussion of Canton officers reporting to their Provincial superiors

Recent events: already discussed

Upcoming demos: see above

Upcoming events: Bear’s Tavern 3/3-5
Lions in Spring 4/22
5/13: Silver Horde 20th Anniversary
An Dubh investiture 9/16 (weekend after Barleycorn)
An Dubh fencing event some time in June
SRWC 6/9-11, conflicting with Riverfest

Bylaws Committee: has been tossing around wording on-line. Discussion of required officers, Provincial awards, procedures for officer election, etc.

Coronets Committee: not much new.

Upcoming Commons: February at Alienor’s, March at Bish’s, April at Chinua’s.

No January Officers’ Meeting

Adjournment 9:16

Crown Province of Ostgardr
Commons Meeting Minutes
October 21, 2016

In Attendance
1 Barone Francesco Gaetano Greco d’Edessa, Seneschal
2 TH Lady Lada Mongoulagin, Vicereine
3 Lady Angelica di Nova Lipa, Exchequer
4 Anneke, Deputy Deputy Seneschal, Recording Secretary
5 Ragnar Bliskeg, Brokenbridge
6 Countess Brekke Franksdottir, OP, OL; Lion’s End
7 Arnora Kettilsdottir, Webminister
8 Lady Alienor Salton, Whyt Whey
9 TH Lady Marion of York, Fencing
10 Master Richard the Poor, Historian
11 Magistra Rufina Cambrensis, Chronicler
12 Lady Sofya Giannetta di Trieste, Chatelaine, A&S
13 Robin
14 Frederich Grimm
15 TH Lord Mungo Chinua, Herald
16 Alexie

Start Time: 8:08pm
End Time: 9:25pm

I. Reports
A. Vicereine,TH Lady Lada Mungoulain
1 We would like to host an event for the upcoming East Kingdom 50 Year and Ostgardr 50 Year, which is coming up in 2018. Can we host 12th Night that year? Maybe in Staten Island where East Kingdom started?
2 We need to do research on the approximate price of finding of space. A discussion is held regarding approximate prices for different locations, and the group is reminded that there exists a formula for considering how much your event will cost.
a) Most places will charge by the hour, and so that needs to be taken into consideration. Some places, such as churches, will have additional costs per hour, for outside members and organizations
b) Those places without a liquor license will have to be dry sites.
B. Arts and Sciences, TH Lady Lada, Lady Sofya
1. Reports are filed, arts are happening, more will be discussed as part of Chatelaine report
C. Whyt Whey Report by Lady Alienor Salton.
There is nothing to report.
D. Seneschal, Barone Francesco
1 We are holding a meeting this month, but are taking December off for the holidays.
2 I have asked the Viceregals whether they would like to have their comments before or after the Officer’s Reports during Commons Meetings. As the Viceregals prefer before, their comments will be made before the Officer’s Reports at all Commons Meetings on and after this one.
E . Chronicler, MagistraRufina.
Please remember to submit information to the Seahorse. The populace is reminded that it is the official form of communication and information dissemination of the Province.
F. Webmaster, Arnora
1. Out dated webpages, such as A&S will be updated, once the Officers in question get back to the webminister.
G Brokenbridge, Ragnar
1 Passed a new financial policy. It’s on the website.
2 Will be opening a new account of our own soon, instead of using Ostgardr
3 Voting on officers is next week (Friday 29) at Brokenbridge Commons
4 After next month, Commons will be combined with an A&S
H Exchequer, Lady Angelica
1 Current balance: $12,937.29
a) Ostgardr money that isn’t already dedicated to something: $8600
b) Brokenbridge: $2,868.69
2 I have opened line items for the Coronets and the rapier loaner gear fund.
3 All submitted reimbursement requests have been fulfilled.
a) Please remember to send in reimbursement request for Musician’s Day after the event.
I Lion’s End, Countess Brekke
1 Quarterly report has gone in, although we had no meeting last month as we had no quorum.
2 We are looking at having a 2­part Schola with An Dubh, tentatively scheduled for April 23rd of next year.
J Fence, TH Lady Marian
1 Occasional fencers show up at McCarren Park practice. Alec runs it when people show. It is usually just him and one other.
2 Inwood practice should be starting shortly. It’s officially not an SCA practice. It’s a small school group focusing on historical fencing and not everyone involved will necessarily be SCA
a) This means that people will not need to use the armor and weapons requirements of the SCA in order to fence at this practice.
K. Chamberlain, LadyKatherine (report sent it)
1 Green and White is in storage
2 Pots are in Northpass
L. Herald, TH Lord Mungo
1. At Barleycorn, several of our populace were honored with Ostgardr awards.
a) Lady Angelica, and Zorikh were made members of the Order of the Sea lantern.
b) Baroness Johanna and Sir Gui were made members of the Order of the Seahorse
c) Lady Lilly Redtowers and Barbara the Nearly­ Naked Fresian were made members of the Order of the Seadog. Two new Sea lanterns: Angelica and Zorikh
M. Chatelaine, Lady Sofya
1 Queen’s Farm was a lovely event, good turn­out, got about 20 names/contacts
2 New Ostgardr Newcomers Email List: To keep new people informed of goings on without being too spammy or too much
3 Locations for meeting and events: We need a space(s) where new people can feel comfortable coming since it can be intimidating showing up at people’s homes. Asking for volunteers to help find locations for A&S activities and 12th Night
a) By in large, the events have been taking place in Whyt Whey, but we need these events to be happening throughout the Province.
N. Knight Marshall, Jarl Valgard (report sent in)
1 Ervald has taken over the McCarren Park heavy fighter’s practice. This continues to be a good location, and we have been getting more fighters.
2 Stepping down in January to return to being the Brokenbridge Marshal. As of yet, no one has volunteered to take the position.
3 The Earl­ Marshal has told us that there will be new guidelines for helmet inspections being issued next year
4 Several fighters took to the field at Barleycorn, Lord Ervald was victorious.
5 Thanks to Gunvor, Marshal of North Pass for being Marshal in Charge, and Sir Balin and Sir Edward for running the tournaments.

II Recently Past Events. There have been none

III Upcoming Demos. There are none.

IV Upcoming Events
A. Musician’s Day is a music ­focused event on Nov. 11th­-13th at the Blue Mountain Trail Lodge. Speak to Magistra Rufina, the event steward if interested.
1 Friedrich has given the menu, and it is posted on the event description. He also requests help in the kitchen.
2 Many teacher volunteers. Currently bugging them for class title and description to post
3 New to the event: Track of classes aimed at new ­to ­you (or beginner) skills
4 If interested, it is asked that you pre­register for the event.
B. Deck the Halls of Valhalla is a Viking focused event
1 Jan 27 in Brokenbridge (Park Slope) at the Old Stone House
2 It’s on the EK calendar, it has a website, and a Facebook page

V. Old Business
A. Bylaw Committee has not met nor discussed meeting
B. Coronet Committee has met
1. There is a plan in place that covers all possible points, which will be submitted later.
C. Trying to start new club at City College
1 Student Life gave only one week to start new club that needed to have 4 student executives, so couldn’t get it done in time for this semester
2 By next semester we should have enough, so the new club will start in January
3 Jarl Valgard has offered to be a faculty advisor

VI. New Business
A Buying Chef Knives: Ostgardr is in need of dedicated chef knives for day board and feast events, as our current knives are provided by volunteers, and of assorted and random type. Having dedicated knives would allow for better and easier food preparation for those in the kitchens.
1 Friedrich has done research and found best brand, NSF. The knives will have yellow handles.
2 A motion is made by Angelica and the Financial committee to approve $182 for the required knives.
3 Passed unanimously
B Ostgardr Populace Badge
1 Ostgardr has many heraldry variations on Seahorses which are registered but not appointed to anything specific
2 What is the populace badge? Fieldless blue seahorse is general used, but it isn’t registered as such, and is also used for Seahorse Award. A discussion is had about whether to register the badge, but nothing is decided.
C Officer Elections
1 Nominations are open til Halloween­ There are still some position that nobody has nominated themselves for
2 Current Candidates
a) Chatelaine­ None
b) Minister of A&S­ Lady Sofya Gianetta di Trieste
c) Knight Marshall­ None
d) Captain of Archery­ THLady Arnbjorg Helga Nilsdottir
e) Minister of Lists­ None
f) Chamberlain­ Baron Ian of Clan Mitchell, OP
g) Historian­ Baron Richard the Poor of Ely, OP
D. New Dorp High School Comicon
1. We have been contacted by the School as they have set a date for next year, and would like to have us. The date is May 20th, 2017

VII Next THREE Upcoming Commons
A. November at the Vice regents’ in Brooklyn
B. December is cancelled for the holidays
C. January is at Lady Alienor’s in Manhattan

VIII January Officer Corps Meeting
A. Jan 8th at Francesco’s from 3pm­ 6pm
B. If no one is running contested, then we will do it via email as a polling

24 September 2016
(Saturday Evening at Queens Farm Demo)

Start Time: 6:05p

Reports (going around the room)

Seneschal
Reported by Alienor: Someone (name withheld) is discouraging Members from coming to Commons. In lieu of telling new people “not to come”, instead say, “You don’t have to come, but we’d like it if you would come.”

Viceregents
Award Recommendations

Østgarðr for Østgarðr:
STOP SAYING “Because that’s the way it was done.”
Start using the phrase “We’re here for YOU.”
Next year is Østgarðr’s 50th Anniversary
Let’s have a Golden Jubilee Event!
It’s also the 50th Anniversary of the East Kingdom, but let them have their own event & we’ll have ours, too.
Originally, the East Kingdom WAS Østgarðr.

Other Officer Reports

Exchequer (via e-mail)
Liquid Assets held by Ostgardr as of September 23, 2016:
Checking: $6,461.39 Savings: $7,040.42 Total: $13,501.81

Line Item Breakdown:
13,501.81 TOTAL ASSETS Banked
 1,280.01 Nordenfjord
 128.20 Gilded Pearl
 2,969.43 Brokenbridge
 9,124.17 All Non-Dedicated Funds (belonging to Ostgardr)

Chronicler
“The Seahorse” is posted.

We would like to include any Awards given
The Seneschal suggested that the Herald cc: any Court Report to the Chronicler, for inclusion in the newsletter.

Captain of Fence
There is an practice in Inwood
There is also a non-SCA (and non-MSR) practice. Information forthcoming.

Captain of Archery
Report postponed until October

Whyt Whey
The Cloisters Demo went very well.
We have a new Herald & a new Youth Marshal

Lions End
We are planning an event : Schola II on 23 April 2017
Lord Dougmore will be the Autocrat
Baron Francesco will be the Troll
Abigail & Lady Arnbjorn will be the Feastocrats

Chamberlain
Everything has gotten where it needs to be, from (1) Barleycorn, to (2) The Cloisters, & to (3) Queens Farm;
And should get to (4) Goats Tavern, (5) Musicians’ Day, & home.

Northpass
Barleycorn went well, with only minimal drama.
Over 300 Attendees
Next year there will be a more efficiently run Troll.
Goat’s Tavern is a Schola and will happen soon 22-23 October 2016

Chatelaine
We are creating a NEWCOMERS E-mail. More info to be provided.

Arts & Sciences
There was a great showing at Barleycorn

Broken Bridge
We are actively seeking a chronicler for a monthly BrokenBridge e-newsletter. Anyone interested should email seneschal@brokenbridge.eastkingdom.org

On Sunday, Oct 30th, we will be having a A&S potluck brunch in Park Slope, Brooklyn featuring a BLACKSMITHING class. For more details, see the event calendar at Brokenbridge.eastkingdom.org

We will be voting on proposed policy letter changes at the Oct 28th commons

We will be voting on ALL BrokenBridge officer positions at the Oct 28th commons.

We have a new financial policy which can be found on the BrokenBridge.eastkingdom.org website under “Documents”

Current Events

Queens Farm
All is going well
The Chatelaine’s Table has 20 people who left their contact information

Upcoming Events

Goat’s Tavern: 22-23 October 2016
Musicians’ Day: 11-13 November 2016

Old Business

By-Law Committee — Yet to meet

Coronets Committee — Has met and is in discussions. No report yet.

New Business

Officer Elections

As of the beginning of the new year, 2017, we need to hold Elections for the following Offices.

Knight Marshal:
Minister of A&S:
Captain of Archery:
Chatelaine:
Minister of Lists:
Chamberlain:
Historian:

If anyone is interested in filling any of these Offices, please send me, Baroné Francesco Gaetano Gréco d’Edessa, the Seneschal of the Crown Province of Østgarðr your Letter of Intent, to [seneschalostgardr.eastkingdom.org]

Please have your Letter of Intent to me by the 31st of October 2016.
~ The publication of the Intended Officers will be sent-out within two (2) weeks.
~ The Election will occur at the January 2017 meeting of the Crown Provincial Officer Corps, – Date TBD.

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According to the East Kingdom and/or the Crown Provincial By-Laws:
III.F.1. ~ To be an officer of Østgarðr or one of its Cantons, a person must meet all the requirements of the East Kingdom, including membership and rostering by the appropriate Kingdom Officer.
III.F.2. ~ In addition a person must have been a resident of Østgarðr for six months to hold provincial office.

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OFFICER RESPONSIBILITIES:

1. Knights Marshal
A. The Knights Marshal is responsible for overseeing the conduct of all martial arts activities, including but not limited to tournament lists, wars, & combat archery, as well as such related activities as scouting.
B. The Knights Marshal bears primary responsibility for promoting both the safety and the authenticity of the related martial arts.

2. Minister of Arts & Sciences
The Minister of Arts and Sciences is responsible for supporting study into art forms, technologies, & those aspects of culture relating to their use, both in period and in Society activities.

3. Captain of Archery
The Captain of Archery is responsible for overseeing the conduct, promoting both the safety and the authenticity of all Field Archery activities, including, but not limited to, tournament lists and wars.

4. Chatelaine
A. Be the first point of contact for those new to the SCA, you are expected to read and uphold Corpora, the Society Media and Demo policies, Kingdom Law, and the policies of the office of Chatelaine.
B. Assist and mentor both new and relocated members, with the customs of the SCA, the East Kingdom, and your local group.
C. Be knowledgeable about resources useful to newcomers, such as local sources for fabric, or feast gear.
D. Supervise and assist with demos
E. You will endeavor to build and maintain a Gold Key collection of loaner garb and feast gear.
(a) Ideally, your Gold Key should contain garb in a variety of sizes for both sexes.
(b) It is also useful to have feast gear as part of the Gold Key.

5. Minister of the Lists (MOL)
A. Be organized and able to deal efficiently with large amounts of paperwork.
B. Be able to attend all locally sponsored events where a tournament or combat authorization bouts will be held.
C. Be familiar with the basic procedures for East Kingdom Combat Authorizations.
D. Have a basic familiarity with, or a willingness to learn about, standard tournament formats.
E. Be able to form a firm working relationship with all warranted marshals in his/her local group.
F. Be able to enforce Kingdom and Society Law and Policy relating to SCA combat authorization procedures with all persons, regardless of rank.

6. Chamberlain
A. The Crown Province Chamberlain is responsible for the care and upkeep of all of the Crown Province regalia, both the regalia used by the Viceregents, the regalia used by the Viceregal Champions, Officers, & Populace.
B. The Chamberlain tracks the location and status of each item of regalia, maintaining a list of who has each item signed out of storage.
C. The Chamberlain also coordinates new regalia projects to ensure that needed items are created, that new items use the Crown Provincial heraldry correctly, and to minimize duplicate efforts around the Crown Province.

7. Historian
A. Newsletters & Publications – Complete the inventory; include listings for all newsletters (TI, CA, Crown Province, Cantons, Groups, Guilds, etc). For non-newsletter items create a listing and short description (Reign files, Histories, other publications).
B. Book of Lists – Possibly create a Crown Province of Østgarðr Book of Lists Wiki Page.
C. Geographical History – Build and/or maintain a Geographical Historical Map of the Crown Province of Østgarðr.
D. Doomsday Book:
(a) Build and/or maintain a listing for offices of the Crown Province of Østgarðr and her Cantons.
(b) Build and/or maintain a listing for Groups, Guilds, etc, of the Crown Province of Østgarðr.
(c) Maybe build a database for people of the East Kingdom (SCA Name only).
(d) Build, maintain, & publish a yearly Crown Provincial history. — [2017]

Officer Corps SITE & DATE: TBD

Next THREE (3) Upcoming Commons Meetings
October: Lady Sofya (Queens)
November: Viceregents (Brooklyn)
December: Cancelled for the Holidays
January 2017: Alienor (Manhattan)

End of Meeting
End Time: 8:33p
Proposed: Countess Brekke
Seconded: EVERYBODY
Accepted by acclamation

August Østgarðr Commons
August 19, 2016

In Attendance

Baron Francesco Gaetano Greco d’Edessa, Seneschal
Lady Beatrice della Rocca, Deputy Seneschal Recording Secretary
Brandr Aronsson
Arnora Ketilsdottir, Webminister
Sir Gui Avec Cheval, Viceroy
Jarl Valgard Stonecleaver, Knight Marshal
Lady Angelica di Nova Lipa, Exchequer
Lord Alexander Maclachlan
Alexie
Ragnarr Bliskeg
Master John Elys, Deputy Chronicler
THL Lada Monguligin, Viceregal Heir, Arts and Sciences Minister
Lord Suuder Saran, Viceregal Heir, Archery Minister, Broken Bridge
Lady Sofya Gianetta di Trieste, Chatelaine
Mongo Chinua, Herald
Master Richard the Poor, Historian
Lord Ervald le Coudre the Optimist
Countess Brekke Franksdottir, OP, OL; Lion’s End

Start Time: 8:03pm

I. Reports

A. Seneschal Report, Baron Francesco Gaetano Greco d’Edessa

1. We will be needing to have a new election for seneschal on or before January 2017.
a. Baron Francesco served as the Seneschal of Lions End for 3 years before being elected to his current position.

b. According to Kingdom term limits, a person may serve in an elected position for no more than 4 years total. They may serve in other elected positions, but not in the same one (irrespective of location), for more than 4 years. i.e., a person may serve as seneschal in a canton, and then in a province for a total of 4 years. At that point, they may decide to run for a different elected position, but not for another term as seneschal. Once they have had time elsewhere, or taken a break, they may step up again for the position.

c. Those interested in this position should submit a letter of intent, and it is recommended that they take an active interest in the workings of the Province.

d. Postscript: the East Kingdom Seneschal has granted Baron Francesco a variance on the above rule to allow him to finish his term as seneschal.

The election for Seneschal of Ostgardr will take place on, or before January 2018.

2. The moderators of the Ostgardr Facebook page are out of date.

a. This was discovered the day before the meeting, during a discussion on the Facebook page, wherein Baron Francesco discovered he was not a moderator and wasn’t sure who was.

b. Lady Sofya provided a list, which included herself, some officers, and some who are not longer officers. She has offered to remove those who are no longer officers.

3. For the past few months, we have been discussing getting coronets for the Viceregal heirs. In past, the Viceregals had chains of state only, as the Province was considered to be different from a Barony. The Royalty now see the Province as being on the same level as a Barony, and thus, the Viceregals equal to the landed Barons, and thereby needing coronets.

a. THL Lada and Lord Suuder point out that as the coronets are for the Viceregal position, the coronets should reflect the Province, rather than the individual styles of the heirs.

b. Lady Sofya spoke with Michael the Plain, who said that the upper end cost of 2 coronets would be about $1,500, with as many decorations as possible. He also noted that it really depended on what was wanted on the coronets. Lady Sofya suggests that we come up with some idea of what we want, and then solicit bids from interested artisans

c. Sir Gui suggests we do a 50/50 fundraiser and contribution from the Provincial coffers. As there is general agreement to this, Lord Suuder recommends that we put out a call for fundraising ideas to the populace.

d. Jarl Valgard calls for a vote. He motions that we obtain two sets of coronets, one leather and one metal, and do whatever we need to facilitate this. Mongo seconds this motion. A vote is held: all are in favor, and none opposed.

e. Jarl Valgard proposes that since we should form a coronet committee. Lady Angelica, Brandr, THL Lada, Lady Sofya, and Lady Beatrice volunteer for the committee. They will be in contact with Jarl Valgard for getting bids, and Sir Gui for assistance with promotion. Those who have ideas for fundraising, please contact Lady Beatrice at recording.secretaryostgardr.eastkingdom.org

B. Exchequer Report, Lady Angelica di Nova Lipa

1. Ostgardr has a total of $13,505.46.

a. In checking, we have $6,467.42

b. In savings, we have $7,038.04

c. Of the total, roughly $4,400 are dedicated funds, held in trust as follows:

i. Brokenbridge: $3,070.17

ii. Nordenfjord: $1,280.01

iii. Gilded Pearl Guild: $128.20

2. These items held in trust because while all cantons have their own exchequers,not all have their own bank account.

3. The Gilded Pearl Guild’s money has been on our books for quite some time, and very little has been heard from them. Therefore, Baron Francesco motions that if the Guild does not claim the money we are holding for them, pending East Kingdom approval and compliance, we put the money towards the coronets. Jarl Valgard seconds. After some discussion, the motion is tabled until we have approval from the Kingdom and word from the Guild.

C: Whyt Whey Seneschal, Lady Alienor Salton, read by Lady Beatrice

1. We have a new herald, Mathghamhain Ua Ruadhain, who trained, and then consulted at Herald’s Point this Pennsic. He was elected at the lively and well attended commons meeting on the 18th of August.

a. At this same meeting, 6 of our 7 officers signed the petition for the changing of our canton’s arms, as per our vote last April. Our herald will submit the petition to Yehuda, the Blue Tyger Herald.

b. Our former herald is now our voice herald, and deputy to the current herald.

2. The canton mailing list is now on the East Kingdom server.

a. The Yahoo! Group is deprecated, and once the archives are copied over, it will be deleted.

3. Plans are afoot for a schola in the new year. Research into the location is underway, and once that is done, we will look for a good time for the event on the event calendar.

4. There is much excitement about the upcoming Cloisters demo. Every year, the Cloisters hold a Medieval Days festival, to which we, and many other groups are invited. It is one of our largest demos, and this year is on 18 September.

a. This year, we are looking forward to having proposed cooking and metalwork demos, as well as classes, which will be held in a central popup.

b. Proposed classes include naalbinding, calligraphy, sprang, and arrow­making. There will be 4 1­hour classes with a mini­Court at the end, at the suggestion of the Viceregal heirs.

c. There will also be a concert, and a fashion show. The rehearsal for the concert will be at our next meeting, on 15 September. The fashion show is informal, with cards being handed out to those who wish to participate. Once you fill them out with whatever details about your clothes you wish, our voice herald will read them out.

d. We need more volunteers for the children’s table. There will be paper dolls for the children. We are adding a youth combat area

e. If you can bring pop ups, folding chairs, and/or tables, please contact the seneschal.

f. We are also looking to have the green and white. Lord Ervald recommends contacting Baron Ian.

g. Lord Ervald notes that there will be an armored combat group down in the arena area

D: Northpass Report, THL Thomas the Constable, read by Lady Beatrice

1. We are preparing for Barleycorn. Please remember to get your reservations in assoon as possible, as space is really filling up!

E: Knight Marshal, Jarl Valgard Stonecleaver

1. We suspended Monday night fighter practice due to Pennsic, but will be up again, starting this coming Monday.

a. Before the suspension, we had 3­5 fighters, with a good mix of experienced and new people.

2. There are currently no plans for Sunday special fights at Sword class, althoughwe are looking at having at least 2 more before the end of Jarl Valgard’s term.

3. There was no official Ostgardr force at Pennsic, although we had 4 fighters there,and Luther won the Unbelted championship.

4. There are currently 2 people considering taking on the mantle of the Knight Marshal.

a. Marshals must renew their warrants and report, although the procedure to report has not yet been put out.

5. We do have loaner gear, and are able to get whatever pieces might be needed.

6. Jarl Valgard motions to thank Jibril for marshalling at Pennsic. Sir Gui seconds,and the motion is passed by acclamation. There is a round of Vivats, and formal thanks and perhaps a card will be sent.

F: Fencing Report, delivered by Lord Alexander Maclachlan, Deputy Fencing

1. There has been some turnout to fencing practice, with one or two people coming.

a. If fighter practice is canceled, fencing practice will also be canceled.

2. We are currently without loaner gear.

a. At the suggestion of the meeting, Lord Alexander will put together a wishlist.

3. Targai may have indoor fencing space in the fall. They are part of historic arms,just north of Fort Tryon.

a. We are currently looking for other space locations for when the weather gets colder: please contact the Fencing Minister with suggestions

G: Arts and Sciences Minister Report, THL Lada Monguligin

1. There was a lot of A&S at Pennsic. The display was very plentiful, and some Ostgardr members displayed works, while other taught classes. Many thanks to all who came out and represented the Province so well.

a. The East Kingdom took the war point

2. There will be a mongolian themed challenge at Barleycorn. There is also the Barleycorn memorial brewing contest, which needs more judges and people entering.

3. There are 2 A&S events coming up: Musicians’ Day, and Goat’s Tavern.

a. Goat’s Tavern is still looking for classes, contact the autocrat if interested.It must be winter themed.

H: Lions End Report, Countess Brekke Franksdottir, OP, OL

1. We had no meeting in August due to Pennsic. The next meeting is sometime in September, although the usual location is closed for labor day. They are looking for alternative locations for September.

I: Chatelaine Report, Lady Sofya

1. We have a great supply of gold key, which keeps growing.

2. Would all cantons please confirm with the Chatelaine as to whether their Chatelaines are active, and whether they are her contact person. Her list is currently as follows:

a. Countess Brekke for Lionsend
b. Lilly Redtowers for Brokenbridge
c. Lady Angelica for Whyt Whey

3. Lady Sofya needs a list of what is happening when, and who to contact. Please remember to notify the Chatelaine about your events, practices, demoes, etc.

a. We are working towards having a unified calendar, but need the information first.

4. A reminder that the Chatelaine’s table always needs volunteers. If you are able, please contact the Chatelaine.

J: Archery Report, Lord Suuder

1. Archery is continuing to happen on Sundays, although we had a hiatus for Pennsic.

a. Pancake and Mongo were on the Champion’s team for Archery

b. The East won the archery point.

2. We are very happy to have new people showing up at Archery.

K: Brokenbridge Seneschal, Lord Suuder

1. We have a new deputy seneschal, Brandr, who has been updated with the by­-laws.

a. Ragnarr Bliskeg is the deputy’s deputy.

2. There is a commons meeting next Friday at Norana’s house

a. We may have a new A&S minister at the time.

L: Herald’s Report, Mongo Chinua

1. He has been copied on Whyt Whey’s arms being submitted to Blue Tyger, and notified of the new herald for Whyt Whey.

2. There was a small court at Pennsic, but were no changes in the Order of Precedence.

M: Historian’s Report, Master Richard the Poor

1. History continues to happen. If it happens around you, please contact Master Richard the Poor.

N: Deputy Chronicler’s Report, Master John Elys

1. The July/August eHorse was sent out August 1st.

O: Webminister’s Report, Arnora Kettilsdottir

1. Lionsend is still waiting for assistance, but they require a password

2. All East Kingdom email addresses have been updated. If you cannot or have not accessed your email, please contact Arnora.

3. We have a google calendar, and are trying to allow all cantons and officers to be able to create events on the website’s google calendar.

4. We are setting up a Website content subcommittee.

a. Sir Gui, Lady Beatrice, and Arnora volunteer, with Alexie asked to help since he is a photographer.

b. We are still collecting permission forms for the website. Please contact Arnora if you need the forms.

II. Viceregal Comments

Everyone seems to be still be having fun. Thanks so much to those who show up to meetings and do work. We get a lot done and it seems that people are still energetic to do everything, which is great. If you have any business at the last court, please contact the Heralds as soon as possible.

III. Viceregal Heirs Comments

Many people have been saying they will be coming to Barleycorn. Please bring your Seastars and show them off at Barleycorn, to show Ostgardr pride. If you have any business at the first court, please contact the Heralds as soon as possible, and specify to which court your business applies.

IV. Recently Past Events

A: Pennsic

1. Pennsic was hot and sticky.

a. Many people participated in many events.

i. Lord Ervald participated in the Baronial Marshal Champions, Thrown Weapons, which was the first thrown weapons champions event.

ii. Jarl Valgard was complimented for being the best talker, when he extemporized a poem.

iii. Ostgardr potluck was well attended and many people liked it.

V. Upcoming Events

A. 09­11 September: Viceregal Investiture at “John Barleycorn” Autocrat: Northpass, Wilhelm

1. There will be an archery shoot for tourney prizes, as well as the rapier championship and other fencing.

2. There is a test on heraldry and history for fighting in the heavy tourney.

3. All are encouraged to come!

4. For those with old tabards, please bring them, as Lady Sofya will replace them with new tabards.

5. Check the event website for updated information!

B. 24 & 25 September: Queens Farm, Autocrat: Baron Ian If questions are had for Ian and Katherine, they should be contacted, their contact info is on the East Kingdom calendar, and they are in contact with the autocrat. Val will be unable to attend, so Lord Ervald is deputized, and will be the marshal on site.

C. 11­-13 November, Musicians’ Day Wilhelm is the registrar and we have a cook.

VI. Upcoming Demos

A. 18 September, Cloisters demo. Autocrat: Lady Alienor In addition to what was said in the Whyt Whey report above, Sir Gui notes that the fighting shows will depend on the temperature and the fighters available. There are currently 3 who plan on being in armor. For information on the schedule and the event generally, please visit the website, and contact Lady Alienor.

VII. Old Business:

A. “By­Law Committee” — To identify loopholes in the By­Laws to be fixed

1. No news to report, due to Pennsic. Committee consists of Baron Francesco, Master Richard, Countess Brekke, Master John, and Lady Beatrice. Lady Beatrice will email the committee and work on setting up a meeting.

VIII. New Business

A. Alexie ­ Dark Canton information search.

1. It was in Ostgardr, in CCNY. They are, and were, his frat brothers. He is in contact with a few of them, and one of them is an adjunct at CCNY. He is looking at restarting it as a College. Jarl Valgard is the adjunct. Alexi going into history department, and there is a process to start a club, he would like to restart it, and would like more information on starting a college from the club. Dancing, fencing, and non­heavy fighting he will have much more room. Alexi to start club, Jarl Valgard to advise.

B. Alexie ­ shoots at gotham archery ­ baltic between 2nd and 3rd in brooklyn.

1. They are looking to do more social events, having spoken to him, they are interested in hearing more about the group, and to see what kind of demo we would be interested in doing, as well as other kinds of fighting, including thrown weapons.

C. Sofya and Jackie interested in doing workshops

1. What are you interested in learning? Lady Sofya is looking to the cantons for information from the populace. With that information, they will make miniseries on hats, cotehardies, and any other kind of workshops that people want to and will attend.

D. Oct 29th ­ Cakewalk Cosplay

1. There is a Cakewalk Cosplay convention at the Hotel NY in Manhattan. For those interested, please contact Lord Ervald.

IX. Next THREE (3) Upcoming Meetings

A. September: Queen’s Farm on the 24th. Please see the website and FB group for updated information.

B. October: Lady Sofya

C. November: Lord Suuder and THL Lada

D December: Cancelled for the Holidays

X. Discussions… (Not Mentioned Above)

January officers meeting We are accepting letters of intent for Archery Captain, Exchequer, Knight Marshal, Minister of Lists, Arts and Sciences Minister, and Chatelaine.

XI. End of Meeting

End Time: 10:00pm
• Proposed: Mongo passes
• Seconded: Jarl Valgard
• Accepted / Denied: accepted unanimously.

Østgarðr Officer Corps

The Østgarðr Officer Corps Roster
❖ If no Seneschal is in attendance, then the meeting is Unofficial, but can continue as a discussion.
❖ If you are an Officer and will NOT going to be able to attend the Commons, please send your report to Lady Beatrice; (she is a Deputy Seneschal, “Recording Secretary.” She will read your Report and will also include it into the Commons Minutes.
❖ Quorum equals 11 Offices in attendance

Office
*: needs deputy Holder Term Ends at the beginning of…
Vicereine Baroness Johanne aff Visby [September 2016] Viceroy Sir Gui avec Cheval [September 2016] Viceregal Heirs THLady Lada Monguligin & Lord Suuder Saran [2021] Seneschal + Baronè Francesco Gaetano Grèco d’Edessa [2018] Emergency Deputy Seneschal: THLord Thomas the Northpass
Deputy Deputy Seneschal: THLord Mongo Chinua
Deputy Seneschal (Recording Secretary): Lady Beatrice della Rocca [2017] Exchequer Lady Angelica Di Nova Lipa [2017] Herald THLord Mongo Chinua [2018] Book Herald: + Baronè Francesco Gaetano Grèco d’Edessa
Knight Marshal Jarl Valgard Stonecleaver [2016] BrokenBridge (Seneschal) THLord Suuder Saran [2016] Lions End (Seneschal) Countess Brekke Franksdottir, OP, OL [2018] Northpass (Seneschal) THLord Thomas of Northpass [2017] Whyt Whey (Seneschal) Lady Alienor Salton [2018] Archery THLord Suuder Saran [2016] Fencing THLady Marion of York [2018] *Minister of Lists Baron Jan aff Visby [2016] Arts & Sciences THLady Lada Monguligin [2016] Chatelaine Lady Sofya of Ostgardr [2016] *Chamberlain Mistress Katherine Gilliesfleur [2017] *Chronicler Magistra Rufina Cambrensis [2018] Webmaster Arnora Ketilsdottir [2018] *Historian Master Richard the Poor of Ely [2017]

Crown Province of Østgarðr 17 June 2016

In Attendance:
1. Barone Francesco Gaetano Greco d’Edessa–*Seneschal
2. THLady Lada Monguligin–*A&S
3. Lord Suudur Saran­ *Brokenbridge, *Archery
4. THLord Thomas the Constable of Northpass–*Northpass
5. THLord Alexander MacLachlan ­Deputy Fencing
6. Master Richard the Poor­ *Historian, Deputy Exchequer at Large
7. Lady Lillie RedTowers
8. Mungo Chinua­ *Herald
9. Countess Mistress Brekke Franksdottir­ *Lionsend
10. THLady Marion of York ­ *Fencing
11. Devra
12. Alexi
13. Lady Beatrice della Rocca ­ Recording Secretary

Report Sent In:

1. Lady Alienor Salton–WhytWhey
2. Lady Sofya Gianetta di Trieste–Chatelaine
3. Lady Angelica Di Nova Lipa–Exchequer

Quorum: 11 needed, 9 in attendance. Quorum not achieved.
Start Time: 8:00pm

I. Reports

A. Seneschal Report ­ Barone Francesco

I am still waiting for some officers to turn in their officer and deputy information sheets. If you have not sent them in, please do so.

Coronets as Regalia. Conor Ó Ceallaigh spoke to the Seneschal and mentioned that we do not have coronets. Previously, the Crown Province only had chains of office for the Viceregals, as Ostgardr was not considered to be on the same level as a barony. In the past few years, the Throne has considered the Province to be on the same level as a barony, and therefore is allowing us to have coronets, as well as chains of office. Conor is therefore offering to donate a stained glass panel for Barleycorn, so that we can raise money for the coronets. A discussion is had on whether we want to raise money for the coronets, or simply spend the money we already have. Master Yurgen of Northshield is recommended by Barone Francesco, whose coronet cost 480 and was a very custom job. As the meeting is not quorate, no vote is held, and discussion suspended until next meeting.

B. Officer Reports

1. Archery Report, Suudur
a. Archery practice has started up again, on Long Island, and thus far has been well attended. Suudur regrets being unable to attend as many practices as he would like, due to a new job

2. Brokenbridge Seneschal ­ Suuder

There will be a meeting set for the middle of next month, see the website and mailing list for more information!

We need to check with the webmistress to confirm that we are on the Kingdom server

Viking day was very successful, it had a great showing, although there were no fighters aside from youth fighters. There were fencers, but they did not fence in our lists. Targai, Marion, Akelina, King of Acre stopped by. They were happy with us again and expect us next year. We made 400 off of it. There is a discussion on whether the money will be split between Brokenbridge and Ostgardr, as it had been policy to split the funds.

A&S classes and meetings are happening, at Anneke’s house. The last class was a naalbinding class.

3. Northpass Seneschal ­ Thomas

Northpass is preparing for Barleycorn 25 and the Investiture of the Viceregals. Links are on the website, please check it out. Volunteers are always welcome

There are no elections coming up, positions are set as per the list given to Barone Francesco

4. A&S ­ Lada

Beadmaking class that was originally set for tomorrow is cancelled due to the teacher breaking their leg, and will likely be rescheduled for after Pennsic.

There is an arrow-making class happening tomorrow in Northpass. The class is still open, and is over at Wilhelm’s house.

5. Lions End ­ Brekke

Lions End held a meeting and an election. She needs to followup with people and will send in a report later.

Meetings are at the Levittown Library on the 1st Monday of the month.

Please check website for details

6. Herald ­ Mungo
a. Quarterly report was submitted. The herald is still learning the position

7. Fencing ­ Marion

We had some fencing last week at Eternalcon, there were 3 fencers Saturday and 4 on Sunday.

We may have a fencing practice starting up at Swordclass on Sundays between 4 and 6 pm. Cost is $5 a person, and is contingent on there being enough interest.

8. Exchequer ­ sent by Angelica, read by Beatrice

Currently banked funds total $12,877.12: $7,036.89 in savings, and $5,840.23 in checking.

We received a $400 check for the Riverfest demo that has not yet been deposited.

Ostgardr Seneschal and Exchequer have been added to the bank account as signers

Upcoming Viceroy and Vicereign will be added after their Investiture

As per last month’s meeting, the Guilded Pearl matter remains open, pending a decision by the members.

9. Chatelaine ­ sent by Sofya, read by Beatrice

We had a generous donation to our gold key inventory by Heather Stanley from Brokenbridge. She had been holding onto various items her mother wore in the SCA and thought they would be of more use to us. Ervald and I picked up the items a few weeks ago which included a box of various sewing patterns. I’ve sorted through most of the gold key and don’t know what to do as of yet with the various patterns but will work with others to find the right home or use for them. I thanked her from all of us.

Riverdale RiverFest: Although the weather did frighten some people away it did hold off enough to have a decent number of people stop by and look at our displays. We didn’t have a lot of people sign up (about 15 emails) but those who did were asking a lot of questions.

EternalCon; June 10th­-12th: EternalCon was a success! Although we were competing with Southern Region War practice which reduced our volunteer resources and entry passes were limited by the venue, we came together and were able to make a weekend event that surpassed my expectations.

i. Our success, to me, was greater than the number of emails/numbers, although we did well with over 50 contacts. We even have a recruit from the demo who is planning on attending Whyt Whey’s A&S night, June 16.

ii. We gained tremendous exposure and a possible future invite to next year’ event. This year was about proving our place at EternalCon and I believe we did.

iii. Frank, the organizer of EternalCon, has been looking into creating a medieval themed event in Long Island and he definitely wants us involved. A site has been located and now it’s just a matter of them working out the event and getting back to us. I will keep everyone informed when I hear of further details.

iv. While at EternalCon I had a moment to speak to another comic convention promoter, Mike Carbonaro, an organizer of various comic conventions in New York City, who agreed to have the SCA participate in his yearly ‘Big Apple ComicCon’ which will take place Saturday, March 4, in Manhattan. I don’t know how much room he is giving us but I will work out the details with him later and will present for approval.

v. Our members were also photographed and videoed by various news reporters and photographers.

I believe the SCA was promoted and seen in a very positive light and I’m very proud of how this demo turned out.

10. Whyt Whey ­ sent by Alienor, read by Beatrice

We are on course for the Cloisters demo. Parking passes and arranging to pick up the green and white will be much as usual, to be arranged later. New elements include a fashion show (live models wearing whatever you happen to be wearing that day) and a chorale, singing from our canton songbook (copies available on our website).

Picnic in the Park is not likely to be scheduled this year. Will try again next year.

Our new device and badge have been submitted to Yehuda, Blue Tyger, submissions herald for the East. The process takes about 8 months. We are eagerly watching for progress through the system. Looking forward to making banners and tabards with the new device.

Our bank account is open and our exchequer has received the first bank statement.

A&S meetings are going brilliantly. Most recent class taught by Thorfinn on making wire rings was a huge hit. Pics in our Facebook group. Next meeting will be Pennsic prep: finish hemming & trimming that garb. Please keep an eye out for updates!

f. Website is coming along. Many thanks to Arnora, our provincial webminister for making a global shared calendar. Also to the society archivist for providing scans of the original artwork for canton members’ devices, now serving as our website banner. Usability review by EK web staff coming soon­ish. Next content to be added will be output from our A&S gatherings (photos, how­tos, etc.)

Barone Francesco notes ­ if absent, please send reports to officer’s list or to the recording secretary

C. Viceregal Comments

D. Viceregal Heirs Comments

We want 2 things at Barleycorn. First, we would like for everyone to reach out to old scadians, and get them to come back and enjoy themselves. At investitures, display all Sea stars, provincial regalia etc. Show all the stars!

II. Recently Past Events

A. Riverdale Riverfest — 05 June (Autocrat: Lady Elionora)

Suuder ­ Event was lightly attended, we had several fighters showed, some from Northkingdom. People liked it, despite weather and put on best show that we could with fighters as the main draw. At day’s end, all go put away with expediency. People there enjoyed us, and the young fighters from the north enjoyed themselves. Marshal was Sir Valgard and Sir Gui, and Big Luigj, who brought his pell and supervised kids.

B: New Dorp Highschool Demo ­ Comiccon

Lada ­ We were asked to attend at the last minute, a convention organized by the teachers for the students. We had a good turnout, with a few fighters, Austin, Scott, Ronin and Jay, under one marshal, Roger Yonge, one of Sir Gui’s squires. Got about 2 pages worth of names, which have gone to Sofya. Had people stop by, we were the only group outside, but others got moved indoors once the weather turned. School loved us, they are doing it again next year, and will be asking us to come. Do not yet have a date, and will give us whatever space we want. Really good for a short notice demo. Got a bit of a spot on NYU1, although we were mislabeled as larpers.

III. Upcoming Events

A: We received a missive from the Kingdom of Acre. Their autumn crusade is Sept 16­18th and we are invited. The event is in Connecticut. Friday night there will be torchlight tournament, please check with Lada for more information.

IV. Upcoming Demos

A. Queens Farm — 24 & 25 September (Autocrat: Baron Ian)

Queens Farm demo is still on, and they still have pig races. Please see Autocrat for more information.

B. Cloisters — 18 September

The Cloister’s Medieval Faire demo is our largest event of the year, during which they bring upwards of 3.000 people through the gates. Please see Alienor’s report for more details.

V. Old Business:

A. Viceregal Investiture at “John Barleycorn 2016”

1. Change of RP status on EK Website? Has gotten RP status ­ Suuder working with Wilhelm to change in the event listing. He has been a tremendous help. Negotiations with Wilhelm also go through Thomas

B. “By­Law Committee” — To identify loopholes in the By­Laws to be fixed

1. Committee has not yet met, Beatrice to look up members and get a meeting together.

VI. New Business

A. The new position of “Deputy Seneschal – Scribe”, has changed to “Deputy Seneschal ­ Recording Secretary.” It is an appointed position, and currently held by Beatrice della Rocca

VII. Next THREE (3) Upcoming Meetings

A. July: CANCELED for Pennsic
B. August: Norana has offered her place. Address is forthcoming
C. September 16th: Northpass ­ Thomas at the beach, a definite maybe.

We are always open to new locations! If you know of any, please contact the Seneschal to arrange.

End Time: 9:17pm
• Proposed: Brekke move to adjourn
• Seconded: the room
• Accepted / Denied: passed by acclamation