Provincial Charter Amendment Proposal: Default Event Refund Policy

Based on the results of a discussion of the Financial Committee, I am proposing an amendment to Section XI of the provincial charter to add a default event refund policy.

In accordance with our bylaws, I am publicly announcing this proposal in draft format and allowing twenty-eight days for discussion before I call for a vote by the Provincial Officers’ Council.

— Nagashima Ichirō Ujimichi, August 2022

XI. EVENTS AND DEMOS 

P. Default Event Refund Policy

1. No refunds will be issued if the event does not make a profit.

2. When refunds are available, they must be requested via email, text message or letter postmarked to the Event Steward and/or Reservations Clerk at least 48 hours before the event.

3. If payment was made using PayPal, PayPal fees will be deducted from any refund issued.

4. Extenuating circumstances will be viewed on a case by case basis by the Event Steward.

5. The Event Steward has the option to have a refund policy that differs from this one. It must be posted to the event announcement.

Upcoming in Østgarðr: August 29th – September 11th

Here is what’s happening this week in Østgarðr. Come join us for…

Tue.
8/30
7:00 p.m.

10:00 p.m.
Østgarðr Fencing & Fighting Practice
Canton of Brokenbridge
(Brooklyn, NY)
Details
Fri. 9/2

Mon. 9/5
4 p.m. Fri.

noon Mon.
Event: John Barleycorn -Crown Province of Ostgardr Investiture and Fight for a Cause Tournament
Crown Province of Østgarðr
(Carmel, NY)
Details

Event Website

And next week…

Tue.
9/6
7:00 p.m.

10:00 p.m.
Østgarðr Fencing & Fighting Practice
Canton of Brokenbridge
(Brooklyn, NY)
Details
Fri.
9/9
Times
to
Follow
Lions End Virtual Commons
Canton of Lions End
(online)
Details
to
Follow
Sun.
9/11
Times
to
Follow
Brokenbridge Commons
Canton of Brokenbridge
Details
to
Follow

Pride Month Presentation

Pride Month draws to a close, we want to go out with a bang.

We are pleased to present a very special video from Mok O’Keeffe of The Gay Aristo about Edward II of England, perhaps one of the most well know LGBTQ+ Royals of Europe.

And please join us for our first Ostgardr History Chat – LGBTQ+ heroes on Thu. 7/21 at 8pm EST

in service,

Lada Monguligin

Il Khatun

pronouns: she/her/hers

Østgarðr is Seeking Officers

The Crown Province of Østgarðr is officially seeking officers and deputies for the following positions…

  • Chatelaine/Castellan (newcomers’ officer)
  • Youth Combat Marshal

Please send letters of intent if interested in taking the office to Uji at seneschal@ostgardr.eastkingdom.org. A letter of intent should include any information that could make you stand out in the event of an election.

Announcement of candidates for these positions would take place at June commons. If there are no competing bids for the positions, then confirmation by the populace will also occur at June commons.

If there is more than one candidate for a position, a meet the candidates session will be scheduled and an election will take place online with the elected candidates being announced at July commons. All non-elected candidates would be asked to volunteer as deputies for those positions.

In Service to the Dream,

Nagashima Ichiro Ujimichi

長島 一路 宇治道

He/Him/His

Østgarðr Seneschal

Vivat for the Viceregal Heirs!

We have Heirs!

Their Majesties Ryouko’jin and Indrakshi have announced Maestra Sofya Gianetta di Trieste Maria Dedvukaj and Lady Angelica Di Nova Lipa to be Our successors and the next Viceregents of the Crown Province of Østgarðr.

We want to thank everyone who raised their hand to volunteer for this position. Your care for the future of the Province warms Our Heart.

Lada and Suuder
Il Khanate

Positive COVID Case at Brooklyn Banner Workshop

Greetings,

We have learned that an attendee at the Coronation decor workshop held on March 19, 2022 in Brooklyn has tested positive for COVID. Attendees at this event may have been exposed and should take appropriate precautions.

In Service to the Dream,
Nagashima Ichiro Ujimichi
長島 一路 宇治道
He/Him/His
Østgarðr Seneschal

Please Return Your Viceregal Polling Ballots

Please return your Viceregal Polling Ballots A.S.A.P. Reminder: All ballots must be received by the EK polling deputy by March 15, 2022.

If you are a registered SCA member living in the Crown Province of Ostgardr (including its Cantons) and you have not received your ballot, please email the Provincial Seneschal immediately.

More information about the Viceregal Polling and the candidates may be found here.

East Kingdom lifts Masking Requirement for Outdoor activities

On March 1, 2022, the East Kingdom’s masking requirement has been lifted for outdoor activities only. All indoor activities still require people to follow the East Kingdom’s Masking Policy and the SCA, Inc. COVIDsafe policy.

Below is the text of the announcement sent to the Østgarðr seneschal.

“Good evening to the Populace of the East Kingdom,

March brings renewal and anticipation of warmer weather and outdoor gatherings. Their Majesties, Their Highnesses, and the Office of the Kingdom Seneschal note with relief that COVID rates continue to trend favorably downward.

Yet, we must proceed with great care for our youngest Tygers and those of the Kingdom who are immunocompromised or otherwise cannot be vaccinated.

Accordingly, we feel that it is appropriate at this time to lift the Kingdom’s mask requirement for outdoor gatherings only, as of today, March 1st, including martial activities. We remind everyone to continue safety practices such as social distancing, frequent handwashing, etc.

Please note: folks gathering in a public tent / pop-up / pavilion with 3 or 4 walls up must continue to wear masks. The air flow with 3 or 4 walls up is insufficient to be safely unmasked. Masks may be lowered briefly while actively eating or drinking.

Of course, many will wish to continue to wear masks, and we respect that choice. Everyone must take the steps necessary for their own sense of safety at our activities.

The mask requirement remains in place for all indoor gatherings of any size/activity, for everyone over the age of 2.

The Kingdom continues to follow the COVIDSafe policy, which requires that all attendees of in-person gatherings who are eligible to be vaccinated either show evidence of full vaccination or show negative test results of a medically-supervised COVID test taken within 72 hours of the in-person gathering. Attendees 18 years old and up must also show either a government-issued photo ID or their current SCA membership card; the name on the identification must match the name on the vaccination card/negative test results.

As always, if state/provincial/local ordinances are more restrictive than these directives, we must follow those government ordinances. We will review this directive at the beginning of April.

Reminders: there are currently no restrictions on the size of gatherings, food may be served (but think through how to do so with the least amount of contact), and pre-registration is not required for an in-person gathering, but if there’s no pre-reg, the person in charge of the gathering needs to get contact tracing information (legal name and either a phone number or email address).

Continue to take good care of yourselves, Tyger populace. We’ll see you in person soon.

In service to the Kingdom,

Medhbh inghean Ui Cheallaigh, Kingdom Seneschal

Audrye Beneyt, Kingdom Seneschal-Elect

Ioannes II and Honig II, Emperor and Empress
Ryouko’jin and Indrakshi, Heirs to the Tyger Throne”

You may also view this announcement at the East Kingdom Gazette.

East Kingdom Re-Opening for In Person Activities and Events

On February 11th, the Kingdom Seneschal announced that in person activities and events may resume, as long as they follow all current National & Local Governmental, SCA and East Kingdom rules and regulations. Your may read the full announcement on the East Kingdom Website. The Kingdom Seneschal’s announcement includes a summary of and links to the current SCA and East Kingdom policies regarding COVID related measures currently in effect in the SCA.