Commons minutes 12/17

Enthusiastic reading of harassment and bullying policy

Sofya: year-in-review: Østgarðr rules so thank you all for ruling

It’s Ragnarr’s 12th Commons! 🎉

ELECTIONS

Exchequer, Chancellor Minor, Historian, MoL have new people, everything else same people.

We have a quorum so vote now? Yes! Post list into chat, no objections

Mathghamhain is taking on database herald position, will probably do it for 25 years

UNIFICATION VOTE: they (kingdom?) are counting MV votes, Ragnarr waiting to hear results

EK Curia: come talk about suggested changes to Crown

RAPIER CROWN: We will likely not bid, but you’ll want to be there! (and meet ppl from Australia!)

CORONATION BID

Lada: Bid is not in yet bc Snug Harbor ppl not communicative. No one else has put in a bid though so it’s probably still ours.

Asking for feedback from last Coro. we hosted 2 yrs ago. Ragnarr posts feedback survey link in chat. Main feedback so far is that parking was an issue.

LOCAL ACTIVITIES

No fighter/archery practice

Northpass—medieval soup tasting [we talk soup for a while]. Take some nice soup pix for social media and E-Horse 

Appelholm holiday party Solar w/mulled cider, heraldic cookies etc.

DECK THE HALLS OF VALHALLA

Pre-reg!! 

REGIONAL EVENTS

Quiet December; January has 2x 12th nights, Birka

OTHER BUSINESS

Jenna Childslayer: Atlantia University Schola—you MUST pre-reg for classes! Drachenwald University also good

Mathghamhain: KWHSS online classes end of Jan

Jenna does dramatic reading of Zahra’s Chronicler’s report

Motion to end

Meeting Start: Harassment & Bullying Policy displayed

Vicereines:  

• Encouraged all those fighting at 100 Minutes War this weekend to fight with valor, to share photos with social media officer and to support the members of our populace being recognized in Court.

• Thanked everyone who is part of the ongoing branch unification effort

• Looking to organize a day to come together to work on favors for the queen.

• There are rumblings of war between Dragonship Haven and An Dubh, let’s be prepared.

• Encourage us nominate folks for awards here and at kingdom level.

Seneschal

• Subject of minutes and transparency came up on Discord, as well as in e-mails. Response to issue is forthcoming in e-mail. Any thoughts on issue, please send to Ragnarr and Vicereines.

• Unification of Old Stone Bridges and Midland Vale with Østgarðr: polling has been e-mailed. Due to Kingdom 12/10

• Officer Elections: all positions are uncontested. Many thanks to the new people who have stepped up: Teodora as Exchequer, Alfarr as historian, Kunigunde as herald, Pia as Chancellor Minor, Ivar as MOL. Catelin has indicated they would love to have a deputy chatelaine. Being deputy is good way to learn about an office.

• Finance Committee/Budgets for Officers: Officers do not have limited budgets. Are encouraged to think about what they need to help their position and the province. Submit expenditure requests and expense reports if you have some.

Coronation Bid

• We have heirs and they need a coronation! Their highnesses have indicated that they would welcome a home bid.

• Coronation to be held 1st or 2ns weekend in April
• Lada has put together bid and is working with Snug Harbor to use the site again. (We used it in April 2022 for Coronation.)

• Some things that will be different from 2022: renting 2 pavilions/tents instead of using the green & white and An Dubh’s pavilion. Lighting and fencing have been improved. Stage has working electricity, Building P’s kitchen will be available for water access.
• Snug Harbor will provide dumpster and Port-A-Poddies like last time.

• Items from 2022 can be reused, like banners

• Dayboard will be a cold, Bento box style dayboard. Will make Dayboard a separate pre-reg.

• Possible gate fee of $25, with additional $10 for dayboard

• Discussion held about parking, accessible parking for people with mobility issues, parking for cooks and royals, possible rental of golf cart. SCA has insurance rider of $75 for golf cart rental.

• Ragnarr to send e-mail asking for commentary/concerns

• Contact Lada and Ragnarr with ideas

• Event bid due to Kingdom 12/15, response by 1/15.

Arts & Science Request

• MoAS requesting we submit images of our art for his end of the year report.

Armored Combat & Fencing: has ended for the season. 

•Albrecht is looking into a  site in Westchester for indoor practice. Should start up in January. 

• Midland Vale has been using Circleville Church.

Archery

• Archery has ended for the season, will resume in spring

• Lions End is looking for an archery marshal.
• Oliver has posted a link on FB to a survey for Van Cort Park improvements: Suggest adding an archery range.

• There will be archery at 100 Minutes War run by Suuder.  The shoot is “interesting and fun.”

Upcoming Events

11/24 : Appleholm Sunday Solar, Canton of Appleholm, Manhattan, NY 

Come work on projects and there are projects available if you need some
12/8: Appleholm Gallery Sunday: 14th century paintings of Siena at the Metropolitan Museum of Art, Canton of Appleholm, Manhattan, NY

12/22: Northpass Sunday Solar – Medieval Soup Tasting, Canton of Northpass, Mohegan Lake, NY

Make soup, bread, or an herbed butter (or all three!) from a medieval recipe and share with others in a soup-filled afternoon of soup tasting. It is sure to be soup-er!

1/11/25:  Deck the Halls of Valhalla, Crown Province of Ostgardr, Brooklyn, NY

At Purgatory. Albrecht Anker is event steward and Arnora Ketilsdottir is deputy steward. Three classes are already scheduled, there is room for more. Classes do not have to be Norse themed. There is also need for Coin Commissar. 

Regional & RP Events 

• https://www.eastkingdom.org/events/

Additional Business

1/24-1/26: Online Drachenwald University. Class start times are 5-6 hours ahead. Jenna will be teaching Pennsic 101. Is willing to teach it locally if anyone is interested.

• Next Ostgardr Commons – December 18, 2024
• Meeting Close

Ostgardr Commons  September 18, 2024     7:30 PM – 8:17 PM

SCA Harassment Policy shown and read 

Attending

THL Ragnarr Bliskegg, Seneschal   

THL Angelica di Nova Lipa, Viceregent  

Hlæfdige Alienor Salton, Exchequer, Seneschal of Appleholm

Bóaire Mathghamhain Ua Ruadháin, Herald, Chamberlain, Historian

Armiger Catelin Straquhin, Chatelaine

Lord Alexander MacLachlan, Fencing Marshal

Lord Albrecht Anker, Marshal of Armored Combat

Lord Antonius Gracchus, called Twyg, Webminister

Lady Kunigunde Weidemann, Youth Combat Marshal, Chancellor Minor, Deputy Seneschal

Lady Zahra de Andaluzia, Chronicler

Lord Brandr Aronsson, Minister of Arts & Sciences

Voevoda Lada Monguligin, Social Media Officer

THL Vitasha Ivanova doch’, Baroness, Minister of Lists

Lady Jóra Úlfsdóttir, Lions End Seneschal

Lord Edwine the Younger

Lord Oliver de Bainbrig

Richard the Poor of Ely 

Eille Hrafsndottir

Arminger Gibbs Moryss

Lady Hanya Vladimirovna Polotskaya

Lady Drasma Dragomira

Meister Friderich Grimme 

Lord Ivarr Valsson 

THL Jenna Childslayer

Freiherr Matthias von Würzburg-  Seneschal of Shire of Old Stonebridges

Baroness Aislinn Chiabach, Shire of Midland Vale

Lord Bróccín MacIvyr, Shire of Midland Vale

Absent Officers

• Mistress Sofya Gianetta di Trieste, Viceregent
• Master Suuder Saran, Baron, Provincial Archery Captain, Deputy Seneschal
• Lady Arnora Ketilsdottir, Youth Combat Marshal
• Lady Meadhbh MacPharláin, Seneschal of Northpass

Viceregal Highlights

The big Ostgardian news for September is the selection of the martial and bardic champions for the next year at this year’s superbly organized and managed Feast of John Barleycorn sponsored by Northpass.   Co-Stewards Vitasha Ivanova doch’ & Catelin Straquihin and their teams of volunteers created a perfect event.   

Our New Champions are

Armored Combat	Perez ben Meir Gerson
Fencing	Eliayhu al-Tahli “Tally”
Archery	Ivarr Valsson
Thrown Weapons	Wojtek z Wisny
Bardic	Drustan of Old Stonebridges and Teodora Ivanić
Youth Combat	Nova of Ostgardr

Perez, as is the right of the Champion of Armored Combat, chose this year’s Queen of Love and Beauty, his Lady Wife, Rebecca, who now bears the embroidered purse  regalia dedicated to that office.  Let the record indicate that there appeared to be some indecision on his part as various other ladies in the assemblage attempted blandishments and temptations to achieve 

this Queenly status, but his resistance was stern, and in the end he chose most wisely.   

Retiring Champions were given a medallion token (beautifully designed by Kunigunde Wedemann) to commemorate their service.  

We were privileged with the task of conveying to both Kunigunde Wedemann and Vitasha Ivanova doch’, recognition of their accomplishments in service by the populace and the Crown of the East Kingdom with induction into the Order of the Silver Wheel.   

A previously won recognition from A.S. LII, that of Champion of Fence, was commemorated by presenting its scroll to Don Brendan Firebow, due during the Viceregency of Lada and Suuder.  The appropriate Mongol Cheer concluded the presentation.      

Lemony Quest

• On the continuing saga of Mathghamhain’s Quest for the Perfect Lemon, two beautiful large citrus fruits of a non-lemony color were presented to the Viceregents in hopes that this would conclude his Quest.  Regrettably, these fruits did not fulfill the requirement.  A haiku and a long form poem were read to inspire a more effective quest for the perfect lemon.   
• Our Youth Combat Champion Rees presented the Viceregents two perfect lemons won as prizes for his expertise in thrown weapons.    
• The Viceregents were given during the course of the day, from many other  individuals, lemons without blemish.  Sadly, again, Mathgamhain was not one of these…. And so, his Quest continues.
• Vitasha and Lada  made recommendations for the best base vodka to use to produce limoncello using said lemons.    

Seneschal’s Report

Update on Unification	(Shires of Midland Vale and Old Stonebridges petitions to join the Crown Province as Cantons) The new EK Polling Deputy inherited a backlog, including our request(s).
Elections Q4 for some officer positions	At the October Commons we will announce 2025 mandated officer turnovers, and continuation of officer positions.    Officers who wish to renew in their present positions, please contact Seneschal.
Finance Budgets for “Departments”	The Finance Committee needs to define which departments are eligible for yearly funded budgets, the amount of those budgets, as well as the cash reserves required in the bank account before those disbursements can be made.  Google doc with details being forwarded to Seneschal by Historian.
Notification Checklist	Thanks to Mathghamhain, we have an additional checklist on notifications (internal and public facing) for events, practices, solars, and so on.  This will be shared with the officers for review and comment.
John Barleycorn Wrap up –	Catelin Straquhin expressed thanks for all the volunteers and attendees, the community that came together to make Barleycorn happen.  Thanks and an extensive list of contributors was posted earlier.     Attendance was 106, way above estimated since Barleycorn was running against Harpers.  Of the astounding number of  non-members attending (20), five were pre-registered, probably the largest number of non-members attending in recent years.  Estimated gross income $2,000.  There was lots of positive feedback both on Lady Grainne’s Dayboard and the event site tokens which were made by Lady Pia,   Thanks to both!  Setup and takedown went smoothly  We have identified Opportunities for improvement inMarketing Communicating the schedule day-ofImproving communications amongst the Champions, Marshals MOL, and the Stewards because better communications could result in more people competing.Notes for next year / further years, include revisiting dayboard options and or planning for feast.                                                                             Vitasha Ivanova doch’ on the food drive donation success:Hope Community Services were very pleased with the Food and non-food items donated (photo of the carload of items shared on social media).   We may do another collection at Goat’s Inn.
2024 Kingdom Rapier Champs Bid	Alexander MacLachlan has put in a bid to do the EK Rapier Champions event November 16th at the Mt Kisco American Legion Hall, Entire siteUpstairs – Royalty Room and HeraldsMain Floor Fencing (enough room for eight lists) / KitchenDownstairs – stowage, changing roomExpected attendance 225 to 250, possibly moreWill need many volunteersAlienor – GateBrandrr – Chief Cook.No word from EK as of the date of these Commons on acceptance.
Local Activities and Events
Tuesdays at McCarren Park, Brooklyn	NYC Armored Combat & Fencing Practice —  Albrecht says it’s going great, we get some out-of-towners attending, and fun times after with tacos.   Planning on continuing with outdoors practice through the end of October, and investigating the possibility of practices in Northpass after the winter holidays.   Kingsland, the Brooklyn site of two previous indoor winter practices, is closing down.   Rapier practice… Alec reports a good show, had a couple guest marshals visit.  Will be submitting a budget for some basic fencing gear.
Sundays Staten Island	Archery Practice, Crown Province of Ostgardr,  If interested, check with Suuder or Lada.
SundayAppleholm Sept 29	Sunday Solar at Madwen’s
Oct 12	Kings County Fiber Festival at The Old Stone House, 336 Third Street, Brooklyn (central Park Slope) 11215    Nearest subway:  4th Ave-9th Street stop on the F and G. Commitments- Edwine will Steward.- Mathghamhain will come with some simple weaving, business cards, flyers- Catlin will come with knitting  – Ragnarr will come with tables and can show off armor -All invited!
Oct 13	Sewing garb at Cateline’s – Canton of Northpass, Mt Vernon, NY
Oct 19	Goat’s Inn: Any Port In A Storm, Canton of Northpass – Peekskill, NY   Simon the Tanner and Arnora Ketilsdottir co-Stewarding.  Changed to a single day event.
Oct 27	Arts & Sciences Day –  Brandrr and Friderich, How to Cook an SCA Feast, planning and hands-on    11 AM -4 PM at Brandrr’s.  IRL
Nov 3	Sunday Solar, Canton of Northpass – Ossining at the Campwoods Grounds.   Twyg, a class on brass etching, donations welcome.   Visitors parking is immediately off Campwoods Grounds Road.  * Class size is limited to ten people *Class is expected to take two hours, starting at 10 AM to noon. Note that safety gear is required as the class works with caustic fluids and materials. Bring safety goggles, and a smock/apron is strongly suggested. RSVP to Antonius at 265107@members.eastkingdom.org or to Vitasha at 64944@members.eastkingdom.org.
Regional & RP Events   https://www.eastkingdom.org/events/
September 21 – Concordia,	Tyger Family Schola
Sept 21, 22   –  An Dubh	Demo this weekend at the Suffolk Co. Fair at Longwood, marshals wanted.
Oct 11, 12, 13Carillion	Ghosts, Ghouls and GoblinsTraditional woods archery shoot PLUS 3 Archery Championships, Equestrian, A&S Challenge, Siege Weapons, and much more.   Brandrr urges participation by Ostgardr artisans.
Oct 11, 12, 13, Angelspur	Hunter’s Moon Academy of the Blade, and  camping event at a site with power, potable water,    – Kunigunde recommends
Nov 9, in An Dubh	St. Andrews
Nov 23 Rusted Woodlands	100 Minutes War Suuder is running the Archery Tournament at 100 Minutes War, assisted by Ivarr.
Additional
	Catelin contributes that Chatelaine Group Chat has been discussing the demo at PAX in Bhakail.  Can’t guarantee that your admission will be paid, but there will be a dedicated space where you can hang out, demo.
	Kunigunde notes the next Dancing Fox is February 8, 2025,
New Business
Charter Amendment Vote	Mathghamhain asks officers to vote the clarification for the charter that “Commons Meetings will be held remotely through a conference call or a conferencing service to facilitate participation by the populace.”“The Seneschal may change which day of the week, and which week of the month is designated for Commons Meetings so as to suit the needs of the Officers’s Council.”Seneschal states “As these proposed changes to the Charter have been properly posted on the site, and and discussed in a prior commons meeting, the vote may be taken.” The vote was taken, tallied, and the proposed changes are approved and ratified by the majority of the members of the Officers’s Council.
Deck the Halls of Valhalla 2025	Brandrr asked on status, Ragnar has queried the site/business Purgatory on availability, will follow up with them.   Arnora may be willing to co-Steward.
Next Ostgardr Commons – October 16, 2024
No additional business being brought forward, and motion to adjourn being seconded, the meeting ended at 8:17 PM

Minutes prepared by Angelica di Nova Lipa

Minutes: Østgarðr Commons November 2024

• Meeting Start: Harassment & Bullying Policy displayed

Vicereines:  

• Encouraged all those fighting at 100 Minutes War this weekend to fight with valor, to share photos with social media officer and to support the members of our populace being recognized in Court.

• Thanked everyone who is part of the ongoing branch unification effort

• Looking to organize a day to come together to work on favors for the queen.

• There are rumblings of war between Dragonship Haven and An Dubh, let’s be prepared.

• Encourage us nominate folks for awards here and at kingdom level.

Seneschal

• Subject of minutes and transparency came up on Discord, as well as in e-mails. Response to issue is forthcoming in e-mail. Any thoughts on issue, please send to Ragnarr and Vicereines.

• Unification of Old Stone Bridges and Midland Vale with Østgarðr: polling has been e-mailed. Due to Kingdom 12/10

• Officer Elections: all positions are uncontested. Many thanks to the new people who have stepped up: Teodora as Exchequer, Alfarr as historian, Kunigunde as herald, Pia as Chancellor Minor, Ivar as MOL. Catelin has indicated they would love to have a deputy chatelaine. Being deputy is good way to learn about an office.

• Finance Committee/Budgets for Officers: Officers do not have limited budgets. Are encouraged to think about what they need to help their position and the province. Submit expenditure requests and expense reports if you have some.

Coronation Bid

• We have heirs and they need a coronation! Their highnesses have indicated that they would welcome a home bid.

• Coronation to be held 1st or 2ns weekend in April
• Lada has put together bid and is working with Snug Harbor to use the site again. (We used it in April 2022 for Coronation.)

• Some things that will be different from 2022: renting 2 pavilions/tents instead of using the green & white and An Dubh’s pavilion. Lighting and fencing have been improved. Stage has working electricity, Building P’s kitchen will be available for water access.
• Snug Harbor will provide dumpster and Port-A-Poddies like last time.

• Items from 2022 can be reused, like banners

• Dayboard will be a cold, Bento box style dayboard. Will make Dayboard a separate pre-reg.

• Possible gate fee of $25, with additional $10 for dayboard

• Discussion held about parking, accessible parking for people with mobility issues, parking for cooks and royals, possible rental of golf cart. SCA has insurance rider of $75 for golf cart rental.

• Ragnarr to send e-mail asking for commentary/concerns

• Contact Lada and Ragnarr with ideas

• Event bid due to Kingdom 12/15, response by 1/15.

Arts & Science Request

• MoAS requesting we submit images of our art for his end of the year report.

Armored Combat & Fencing: has ended for the season. 

•Albrecht is looking into a  site in Westchester for indoor practice. Should start up in January. 

• Midland Vale has been using Circleville Church.

Archery

• Archery has ended for the season, will resume in spring

• Lions End is looking for an archery marshal.
• Oliver has posted a link on FB to a survey for Van Cort Park improvements: Suggest adding an archery range.

• There will be archery at 100 Minutes War run by Suuder.  The shoot is “interesting and fun.”

Upcoming Events

11/24 : Appleholm Sunday Solar, Canton of Appleholm, Manhattan, NY 

Come work on projects and there are projects available if you need some
12/8: Appleholm Gallery Sunday: 14th century paintings of Siena at the Metropolitan Museum of Art, Canton of Appleholm, Manhattan, NY

12/22: Northpass Sunday Solar – Medieval Soup Tasting, Canton of Northpass, Mohegan Lake, NY

Make soup, bread, or an herbed butter (or all three!) from a medieval recipe and share with others in a soup-filled afternoon of soup tasting. It is sure to be soup-er!

1/11/25:  Deck the Halls of Valhalla, Crown Province of Ostgardr, Brooklyn, NY

At Purgatory. Albrecht Anker is event steward and Arnora Ketilsdottir is deputy steward. Three classes are already scheduled, there is room for more. Classes do not have to be Norse themed. There is also need for Coin Commissar. 

Regional & RP Events 

• https://www.eastkingdom.org/events/

Additional Business

1/24-1/26: Online Drachenwald University. Class start times are 5-6 hours ahead. Jenna will be teaching Pennsic 101. Is willing to teach it locally if anyone is interested.

• Next Ostgardr Commons – December 18, 2024
• Meeting Close

Note: I (Ragnarr) used AI to help transcribe the minutes that were handwritten to Text. 

10/16/24
Meeting open: 7:30
Reading of Harassment Policy
Call for Scribe

Post of agenda/last minutes

Vicerines – Sophiya

• Kudos to her for putting together reports.
• Happy with the number of locals receiving recognition & how busy we are.
• Important to look at data and trends to do it. Annual apple picking will send surveys for date/location.

Angelica

• Formal recognitions (see report).
• Full crown (Ryan & Antonius entering), lots of interest.
• In report, includes opt-out for court dance, write-ins for awards & how. BoD comment on corporate changes.

Seneschal – Officer Elections

• 8 openings plus 3 to distribute.
• Election intent form provided. See report for open slots. Thanks to Arizona, 2 from Kingdom.
• Several moving again but would like an acting deputy.
• Officer responsibilities posted. Candidacy for several weeks. MoL & Exchequer MUST be filled.

Notes from MoLs:

• Anyone can do who wants. There’s help/support.
• Good way to be part of the community.

Finance Committee Meets

• 10/17 – Officer budget & new event proposal “Night of Low Stars” – email committee with questions.

Local Events/Activities – see agenda

• Fight/Feast – Albany: When it’s too cold, we’ll stop.
• Archery – Sundays – Boulder – Brought back fun for last tips.

Will keep going until early November.

• Oct 19: Goat’s Inn – Meath – Nautical theme classes & dayboard.
• Oct 27: Otygard A&S wants to run Feast – Brand –
  Plan to use Valhalla “med size” event as an example of planning menus, budgeting, sample cooking, scheduling, choices.
• Oct 27: Appleholm Sunday Solar – Meadow hosting.
  Usually 6-12 making & bringing crafty things to share.
  Last Sunday every month.
• Nov 3: Northpass Sunday Solar – Etching class in Ossining with Tony.
  At campgrounds – history/demo, hands-on (2-ish hours).
  Bring an apron, mortar & pestle, and wear sloppies. Gloves will be provided; bring safety glasses if you have them.
• Nov 17: Appleholm – “Ancient Capital of Islamic Spain.”
  E. 874 St., small museum outing – 11th & 12th C Cordoba as Capital of Islamic Spain – museum there? Possible dinner after.
• 2nd Sunday, Dec 8: Met Display – “Painting in Siena.”
  14th C Northern Italy – “worldwide loans collection” reopened upstairs galleries, which were closed for skylight replacement.
• Nov 24: Appleholm Sunday Solar.

Regional Events

• Crown Oct 26.
• Nov 9: An Dubh.
• Nov 23: (100 Min War – Sparta, NJ).

Note from Sophiya: EK paper bid wasn’t accepted.
Thanks to Alex for putting things together on short notice.

• Ragnar encouraging bid for bardic.
• Sudden evening archery @ 100 Minutes – “adventure shoot.”
• Note from Sophiya on fun themes.

Additional Business

• Sophiya: Re-visiting EK Seneschal in Midland Vale + Old Stone Bridges.
  • Polling officer is inundated & trying to get caught up on years of polling.
  • Ragnar is actively working to regulate, hoping for updates within 120 minutes.
  • Note from Sophiya: How far behind polling data is & needs to be moved along & fixed.
  • Ragnar working with Elias and Thomas.
• Kunigunde: Bid for event “Ostgard’s Night of 1000 Stars” (Lyrid meteor shower end of April).
  • A&S event centered around astrology/astronomy, classes, A&S displays.
  • Working with Vinasha as co-steward. Feast planned. Blue Mountain Lodge has a view of the sky for overnight stays.
• Ashlann: End of April – Balkans + Daffodils.
  • Maybe competition for “1000 Stars” dining.
• Branda:
  • At last Commons, discussion re: A&S event.
  • Anya may have found space @ Bryn College. Wants to put together a committee with Sophiya to organize.
  • (Sophiya suggests taking this offline.)
• Ragnar: Jumped back to “1000 Stars,” generally support from Sophiya & others.
• Kunigunde:
  • Noted need to reserve Blue Mountain. She’s a Westchester resident.
• Jump back to A&S event timing.
• Zarka needs Seneschal contact.

• Ragnar – King’s County Fiber – very successful.
  • Please send social media stuff to Ladar & Zahra.
• Next Commons: Nov 20.
• Meeting Closed: 8:14 PM.

Attendance:

• Angelica
• Amihan
• Albrecht Anker
• Alfror
• Antonius/Tryg
• Brokkinn
• Branda
• Dagma
• Eilé
• Gibbs Morgs
• Ivar/Ivan
• Jenna
• Jora
• Kunigunde
• Lada
• Mathghamhain
• Meadhbh
• Ragnar
• Richard the Poor
• Sophya
• Zahra
• Sunder
• Alex

May Ostgardr Commons Meeting Report 

held on May 15, 2024

Officers in Attendance

• Ragnarr Bliskegg, Seneschal
• Suuder Saran, Deputy Seneschal & Archery Captain
• Angelica Di Nova Lipa, Viceregent 
• Sofya Gianetta di Trieste, Viceregent
• Alienor Salton, Exchequer
• Francisco de Braga, Deputy Exchequer
• Mathghamhain Ua Ruadháin, Herald 
• Kunegunde Wedemann, Chancellor Minor
• Armiger Catelin Straquhin, Chatelaine
• Vitasha Ivanova doch’, Minister of Lists
• Brander Aronsson, Minister of Arts & Sciences
• Albrecht Anker, Armored Combat Marshal
• Alexander MacLahlan, Fencing Marshal
• Arnora Ketilsdóttir, Youth Combat Marshal  
• Antonius Gracchus, called Twyg, Web Minister
• Zahra de Andaluzia, Chronicler
• Lada Monguligin, Social Media Officer

The informal meeting began at 7 p.m., and Commons was called to order at 7:30 p.m., as a quorum was met.

The SCA Harassment policy was read.

Vicereines report

• Vicereine Sofya acknowledged the members of the Province whole who received recognition from the Crown:
  • Caitlin Straquhin: Order of the Brooch
  • Drasma Dragomira: Order of the Silver Tyger
  • Count Ryouko’jin of Iron Skies: Sovereign’s Armored Combat Champion
  • Ivarr Valsson won first place at the archery tournament at Daffodils

The events that took place in the Province were recognized and appreciated. Thank you to everyone for their efforts, time, volunteering, and gifts, strengthening Ostgardr.

The full detailed report can be found in the officer reports.

Seneschal Report

Unification of Ostgardr with two Neighboring Shires, Old Stone Bridge and Midland Vale

• Clarification was requested and made on the unification: Old Stone Bridge and Midland Vale would like to be Cantons of Ostgardr. 
• To do so, members from both Shires and Ostgardr will be polled. The Kingdom will send the polling.
• There is no update on the unification process. Ragnarr will look into it.

Review of the Charter Meeting

• Seneschal scheduled a charter meeting on May 27th at 8 pm, but it has now been canceled.
• A discussion was had that this date falls on Memorial Day and may not be ideal. 
• Another date will be chosen once the Seneschal reviews his calendar.

Finance Committee meeting 

• Seneschal is requesting a meeting to discuss finances and approved budgets.
• Financial Committee members, please send your availability for the next two weeks to the Seneschal.

Officer Meeting

• Seneschal, I would like to schedule an officer meeting in late June/July
• Ragnarr will look at the dates for holding the meeting.
• Officers are not required to attend, but this is an opportunity to discuss events, possible projects, or any other subject of conversation.

Storing officer reports

• The Seneschal acknowledged that he saved some officer reports in the wrong shared folder and that they would be moved to the correct storage.
• Thank you, Mathghamhain, for bringing this to his attention.
• Mathghamhain: All officers are encouraged to share their reports or projects in this folder. This will make it easier for future officers to find when you step down from your position.

Two Upcoming Local Events 

Lions End Scola: Saturday, May 18th

• Jenna: Please pre-register and attend! This is a free event. Spaces are limited to 45. So far, about 25 to 30 people have pre-registered.
• The site is bone dry but has plenty of parking.
• If you don’t want to enter the A&S Competition, please feel free to display your work.
• Dayboard is pot-luck. 
• The question was asked about what dish to bring. Uji will list the food dishes (primary, side).
• Come and have fun!!

June 1st -Living History Demo in Farmingdale

• Alexander, Steward of the demo, provided an update.
• Firefighters will help set up green/white Friday—the fair starts at 10 am.
• Please bring tables and chairs!! None are provided. Pop-ups are ok. (Chairs are available in Provincial storage if needed.)
• Uji will be on shuttle duty on the day of the demo if you require pick-up from the train station.
• Uji is available Friday night to pick up any extra items; however, Alexander stated he would go to the Provincial storage on Thursday.
• No MoS is required for the event.
• Lada: Items from Viking Day were not all returned to storage, and if needed, Suuder will drop them off at the Provincial storage.
• Rain date: June 8th. If the demo is canceled due to weather, the rain date will be updated through official means (email, web page) and social media outlets.

More Local Events/Practices/Meetings

Archery Practice 

• Archery Marshall, Suuder: Archery starts up on Sunday, May 19th-11 am at Willowbrook Park in Staten Island 
• The goal is to have archery practice every Sunday.
• Marshall will stay until noon and leave if no one arrives by then or notifies him they are attending.

Pilgrimage to Pride: May 31st

• Join your fellow Scadians on May 31st at St. John’s Cathedral at 7 PM
• There will be crafts, cocktails, and a campy show. 
• Wear garb if you’d like.
• There is a ticket entry charge of $25; however, it is on a sliding scale. 
• More information can be found on Appleholm’s FB page and website.

Event Location Committee Meeting

• Sofya: Our first committee meeting was held on May 1st with a great turnout.
• Our next meeting is on June 5th, scheduled on the Ostgardr calendar.
• Due to an error in scheduling, this meeting date will change.
• All are welcome to join and help find event sites to host local and RP events.

Armor repair day

• Ragnarr: Hosting an armor repair day at his home on June 8th from 11 to 4 pm
• Please email Ragnarr if you’d like to attend, and he will send you his address.
• Albrecht, Knight Marshall, will also attend if you have any weapons that need to be inspected.

East Kingdom Events

• Beast of the East-May 18th
  • Combat Archery-Catelin will be entering
• War of the Rose-May 24th-May 27th
• Strawberry Raids (if you like to attend Darkenwald events, let Vitasha know! See has connections)
• Southern Region War Camp
• Concert/Sovereigns Archery Championship in Midland VAle
• Beltaines 

Let Vicereines know if you know someone is getting an award.

Additional Business

Barleycorn: 

• We have event stewards: Catelin & Vitashia  
• Catelin: Barleycorn will be held on September 14th, 
• Please enter tournaments
• Please sign up/volunteer
• More information will be provided once the event is posted on the calendar.

A&S Championship: 

• Edwin Latorre donated a wire necklace for Lions End Scola. Thank you!

Potted Arms: 

• Jenna: Potted Arms in An Dub is on June 22nd
• Jenna will pick up from the railroad if someone goes to the event.

Motion made by Seneschal to adjourn.

The meeting was adjourned at 8:09 pm.

Ostgardr Commons Meeting June 19  2024

7:30 PM to 8:10 PM

Attending

THL Ragnarr Bliskegg, Seneschal 

THL Angelica di Nova Lipa, Viceregent

Mistress Sofya Gianetta di Trieste, Viceregent

Hlæfdige Alienor Salton, Exchequer, Seneschal of Appleholm

Lord Alexander MacLachlan, Fencing Marshal

Armiger Catelin Straquhin, Chatelaine

Lady Jóra Úlfsdóttir, Lions End Seneschal

Lady Kunigunde Weidemann, Youth Combat Marshal and Deputy Seneschal

Voevoda Lada Monguligin, Social Media Officer

Bóaire Mathghamhain Ua Ruadháin, Herald, Chamberlain, Historian

THL Vitasha Ivanova doch’, Baroness, Minister of Lists

Lady Meadhbh MacPharláin, Seneschal of Northpass

Lady Drasma Dragomira

Baroness Aislinn Chiabach

Master Richard the Poor, Baron

Lord Nagashima Ichiro Ujimichi

Count Sir Valguard Stonecleaver

Lord Oliver de Bainbrig

Lord Ivarr Valsson,

THL Jenna Childslayer

Count Sir Ozzur, the Bootgiver

Lord Edwine the Younger

Arminger Gibbs Moryss

Sir Ilia Aleksandrovich, Baron

Lord Bróccín MacIvyr

Absent Officers

Lord Brandr Aronsson, Minister of Arts & Sciences

Lord Albrecht Anker, Marshal of Armored Combat

Master Suuder Saran, Baron, Provincial Archery Captain, Deputy Seneschal

Lady Arnora Ketilsdottir, Youth Combat Marshal

Lord Antonius Gracchus, called Twyg, Webminister

Lady Zahra de Andaluzia, Chronicler

SCA Harassment Policy shown and read aloud.

See following URLs for full text Agenda and Officer Reports: 

Agenda https://docs.google.com/document/d/e/2PACX-1vR8jFcYMwWx7T_TS_oulekpfjYhGbniqhDjQBTjAO_kOhetRXU_Z_KUSWSP_fLmhD3N-944FY6aSLpb/pub

Officer reports: 

https://docs.google.com/document/d/1ayO4kVm45I0AqhI8btcJqCdhPPS9u_xCrFGYbN7WWfo/edit

Viceregal Report Brief 

Congratulations to these gentles for recognitions and achievements!

Lady Salvia Angelii  (AKA Angelii – or – Missy)	Award of Arms
Lady Madwen Gam	Award of ArmsNew Chatelaine of Appleholm
Lord Nagashima Ichiro Ujimichi	Order of the Silver Brooch, scroll and medallion conveyed
Lord Antonius Gracchus – AKA Twyg	Order of the Silver Brooch
Lord Ivarr Valsson	Archery Champion for King Consort Emerson.
Lady Arnora Ketilsdottir	Ostgardr Arts & Sciences Champion
THL Jenna Childslayer	People’s Choice, Ostgardr Arts & Sciences Competition
Lady Kunigunde Wedemann	Viceregal Thanks for Scribal Artistry
Hlæfdige Alienore, known as Piglet,	Viceregal Thanks for Scribal Artistry

Pennsic 51 Ostgardr Camp	Forty people have registered!   A Camp survey form is coming your way. The asked for information helps us to plan.  We want to know tent size/type, projected arrival/departure dates, availability for camp infrastructure set-up/strike, and general camp chores.
Pennsic 51 Ostgardr Camping Meeting Tuesday, July 9th, ⋅8:00 PM – 9:30 PM	If not already a member of the Ostgardr Facebook Pennsic Group please join the group for updated news and post general Pennsic questions. https://www.facebook.com/groups/414618855387861Or watch/post on the Ostgardr Discord Pennsic channel.
Runnymede Dinner  Planning Mtg Thurs July 11th  8 PM – 9 PM	Many thanks to our  volunteers.  We will meet to discuss the menu and seek additional volunteers for kitchen assistance, serving, and cleanup.
PENNSIC 101 class given by THL Jenna Childslayer	Sunday June 30th from 3 PM to 5 PM.  Especially helpful to newcomers, but experienced Pennsic campers are welcome to share their own helpful hints and insights. https://www.facebook.com/events/429884926577804The video conference link will be posted Saturday evening the 29th.

Seneschal’s Report Brief 

Reunification process	On the Midland Vale and Old Stone Bridges request to join the Crown Province, still no formal word from EK, unofficially, there is some progress.
Charter Committee July 10,  7-9 PM	Matghamhain proposes to bring the charter up to date regarding online commons meetings.  Bring any other changes you’d like to discuss.
Financial Committee Mtg	Wednesday June 26th, 7 PM
Activities	Thank all the Cantons and Seneschals for all of the events, solars, demos and meetings
Activities Sat 6/22 & Sun 6/23	Medieval Board Game Demo at The Brooklyn Strategist Simon the Tanner hosting Northpass Arts & Sciences Camping Prep, cooking over fire, leather pouches, BYO projectEK Novice Day – Rusted WoodlandsPotted Arms – An DubhAppleholm Arts and Sciences Sunday SolarArmed Heavy Combat training day with Count Sir Valguard, 1 PM near the Peristyle on the south side of Prospect Park.
Weekend Activities 6/28-29-30	Saturday Solar at Hanya and Eadwine’s – Marine Park area, BrooklynNorthern War CampKnown World Heraldic and Scribal – BhakailOnline Pennsic 101 class by THL Jenna ChildSlayer
Barleycorn – (Northpass)	report by Catelin, Event Steward In the works, including non-alcoholic Brewing Showcase, Needs Thrown Weapons MarshalsWill set up an event website linked to the EK Event Calendar for more in depth information. Need volunteers, day of, Dayboard, general labor, additional MOL,  Cooks THL Vitasha and Lady Gráinne inghean Uí Néill want info on special diet requirements
Goat’s Inn (Northpass)	tentatively scheduled  October 19th-20th
Pennsic	Reminder to Pre-reg by end of day, 6/19/2024, 11:59 PM
Site Search Committee Mtg	TBD after Pennsic.
New BusinessMedieval Turnshoe online class proposed	Sponsored by the Canton of Northpass   Sunday July 21st,  4:30-6;30 Eastern Time.   Historical information and demo.
New BusinessCalendering	Mathghamhain raises the issue that there is room to devise a better way to coordinate announcements to ensure comprehensive coverage across our official and unofficial websites and social media outlets.   Is there a way to automate the process?  Perhaps a checklist?   There is a need to establish and publish a process to do the job.
July 17th, 2024	Next Ostgardr Commons Meeting

Meeting Closed at 8:10 PM

Post meeting Lord Ronan FitzRobert attended, to meet with Barleycorn Event Steward Catelin 

Posted in Chat: 

Mildreth posts

From the New York Historical Costumer Society

Link to the renaissance/medieval walk event. https://www.facebook.com/events/3590977447818164/

Sunday October 13th in Fort Tryon Park.   

Ragnarr Bliskegg posts

History of Juneteenth:

https://nmaahc.si.edu/explore/stories/historical-legacy-juneteenth

https://www.history.com/news/what-is-juneteenth

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