How to Participate

So you’ve heard that there’s an event or other gathering of interest in a week or two, and you’d like to go and see what this group is like. There are several different ways SCA-folk get together:

Kinds of gatherings

Events

Usually considered the central focus of the SCA. Usually held at a rented site (church, fraternal-order hall, community center, YMCA camp, etc.) or a public park. Most events are on Saturdays, from late morning to late evening, but some are on Sundays, some are just an afternoon or evening, many are a whole weekend, and a few last a week or longer.

An event often includes such activities as an armored combat tournament (swords, spears, battle-axes, etc.), a fencing tournament, an archery tournament, musical or theatrical entertainment, dancing, classes, etc.

Local events

An event organized by a local group (Canton, Province, etc.) and intended for mostly local people, although if the event is announced in the Kingdom newsletter and appears on the Kingdom event calendar, anybody can attend. Usually under a hundred people.
Kingdom events: Typically larger events of several hundred people, who may have travelled hundreds of miles to get there. Some are tied to a time of year, e.g. Twelfth Night; some are focused around a particular tournament or ceremony, e.g. Coronation, Crown Tourney, Archery Champions, Fencing Champions, Bardic Champions, etc; and some are simply large events that traditionally draw people from all over the Kingdom.
Inter-kingdom events: The largest events, generally scheduled on a long holiday weekend or even a week or more, with thousands of people. The best-known and largest is the Pennsic War, held every August in western Pennsylvania.
Schola or University events: These may be organized at a local, Kingdom, or inter-Kingdom level. They’re distinct from other kinds of events in that the central focus is not a tournament or a ceremony, but rather a series of classes on various SCA-related subjects.
In-persona events: At most SCA events, people’s conversation is a mix of medieval and modern topics; you may hear a conversation switch in rapid succession from e-mail spam-blockers and car repair to who got what SCA award to how to build a 15th-century hat. Some events, for part of the day or part of the site, are in-persona: people are expected to confine their conversation to topics that a person in the Middle Ages or Renaissance could reasonably have discussed. This is not as difficult as you might think: what you’re having for dinner, the quality of the entertainment, and the remarkable beauty and/or wit of your dining companions are all things a medieval person could reasonably discuss.

Demos

Although the majority of SCA events are “for ourselves”, allowing us to educate and entertain other SCA-folk, Østgarðr also provides demonstrations for schools, museums, churches, etc. Demos differ from events in that there’s a clear performer/audience distinction; we are putting on a show for somebody else. Some demos are primarily educational: we’re there to show what various aspects of life were like in the Middle Ages and Renaissance. Other demos are primarily about recruiting: we’re there to show off what the SCA does, with the hope that some of the audience will decide to try it themselves. A demo usually has a coordinator, who maintains communication with the site and organizes what’s supposed to happen when. Demos are not necessarily “open to all comers”; if you want to demonstrate something, talk to the coordinator well in advance.

For example, we demonstrate annually at the Fort Tyron Park Medieval Festival, in Manhattan.

We’ve also provided numerous demos for school groups, covering such topics as clothing, food and cooking, spinning and weaving, leatherwork, herbs and medicine, calligraphy and illumination, archery, armor and weapons, and (always popular with children) combat using swords, axes, spears, etc.

Practices

In between formally-organized events and demos, there are lots of less-formal gatherings, typically at a member’s home, in a public park, or (in some cases) at a rented site, for which people are expected to chip in. The most common practices around here are fighter practice, fencing practice, archery practice, dance practice, music practice, brewing workshop, cooking workshop, calligraphy workshop, heraldry workshop, etc. See our Calendar page for details on these recurring activities. For most of these gatherings, pre-1600 clothing is allowed but not required (especially if the gathering is on a weeknight after people get off work or school). Although each practice has a focus activity, there’s usually a good deal of socializing as well.

Business Meetings

The Crown Province has a business meeting once a month, and each Canton has its own business meeting, ranging from every three months to twice a month. At these meetings, people will discuss the organization of upcoming events, report on what happened at recent events, make announcements, and socialize with their friends. Medieval clothing is not required, and most people attend in street clothes after work or school.

What to bring

Age Restrictions

In general, the SCA welcomes participants of all ages, but if you’re under 18 years old, don’t try to attend events or (most) practices or meetings without a parent or legal guardian; you’ll be turned away at the door. Parents or legal guardians will be required to sign waivers for their charges. (And if you look like you might be under 18, bring proof of age.) An exception is practices held in public places, like dance practice in Central Park or fighter practice in Central Park, McCarren Park, etc.

There are youth divisions for fencing and armored combat that allow people ages 6 to 17 to fight with rapier and padded rattan weapons, with a parent’s permission and under the supervision of a trained youth marshal. (Youth aged 16 or 17 with prior experience in rattan fighting may receive special authorization to advance to adult armored combat before turning 18.)

Money (Event Expenses)

Almost all SCA events charge a site fee before you can get in the door. This pays for rental of the site, day-board (see Food, below), and incidental expenses related to running the event. If there’s a profit, it goes into a Canton, Provincial, or Kingdom bank account, generally to be used towards future events. You can make life much easier for the people running the event (and save yourself a few dollars) by reserving and paying in advance. Membership in the SCA, Inc. (see How to Join, below) is not required in order to attend events, but most events have a member discount of five dollars, so if you’re attending at least one event per month, it’ll probably save you money. Some events take donations instead of a set site fee; they may have a suggested donation, but people can donate less or more depending on their own income. Many events also have merchants who will be happy to sell you books, clothing, feast gear (see below), weapons and armor, and at larger events even furniture and tents; some can accept credit cards, most can accept checks, and all can accept cash.

How to dress?

Unless stated otherwise, period clothing is required at events — but the standards are “some attempt at pre-1600 clothing,” so if you don’t happen to have a highly authentic historical costume in your closet, you can either improvise or borrow something. If you want to borrow clothing, contact the Chatelaine a few days before the event. In any case, most events provide changing rooms where people can change from modern clothes (“mundanes”) to historical costume on arrival and change back before they leave.

Food and Feast Gear

Most indoor events include in the site fee a “day-board”, i.e. a buffet-style lunch. Dishes and silverware may be provided for this, but not always; see “feast gear” below. Many indoor events (and a few camping events) also have a more elaborate dinnertime feast, which is usually an optional add-on to the site fee. Bring your own feast gear, or dishes and silverware, for this: ideally a wooden, ceramic, or metal plate and soup-bowl, a wooden, horn, or metal spoon, a knife for cutting things up (the size of a modern steak-knife), some kind of cloth napkin, and possibly a fork (forks weren’t common in most of Europe until late in SCA period, but nobody will snark at you for using one). Some people with Oriental personas use chopsticks. Many people bring candles and candle-holders to light their tables, but some sites don’t allow exposed flames so you’ll need something enclosed. After dinner, as people segue back into their 21st-century selves, there’s frequently a do-it-yourself dishwashing station, or you can just bring a plastic bag, throw your dirty dishes into it, and wash them when you get home. Some smaller events and less-formal gatherings — practices and business meetings — are on a pot-luck basis: bring one dish, in roughly the amount of food that you would eat, and share it with others. These dishes don’t have to be from medieval recipes, nor home-made, but if you’d like to try cooking some medieval recipes, there are plenty of skilled cooks in the Province who can advise you, and there are hundreds of medieval recipes available on the Web.

How to Join

You can attend SCA events as long as you wish without ever formally joining an organization; however, if you’re attending a lot of them, you may find it useful to become a paid member of the Society for Creative Anachronism, Inc.. This will get you a membership card, a monthly Kingdom newsletter, and a discount getting into most events. While you’re reading about SCA membership, consider subscribing to the Society-wide quarterly magazine, Tournaments Illuminated; it’s a few dollars more, but it has a lot of interesting and useful articles.

You may also choose to subscribe to the Østgarðr monthly electronic newsletter, the Seahorse by emailing our chronicler at Seahorse@ostgardr.eastkingdom.org

Kinds of gatherings

What to bring

How to Join

Other info links