Østgarðr October 2022 Commons Minutes

October 31, 2022 Posted inAnnals

Wednesday, October 19, 2022 Commons Meeting

Attendees:

Angelica di Nova Lipa, Vicereine
Nagashima Ichiro Ujimichi, Seneschal
Francisco de Braga, Exchequer
Drasma Dragomira, Herald
Zahra de Andaluzia, Chronicler
Alexander MacLachlan, Fencing
Kunigunde Wedemann, Chancelor Minor
Lada Monguligin, Il-Khatun Emeritus
Mathghamhain Ua Ruadhain
Gibbs Moryss
Hanya Polotskaya
Eadwine the Younger
Vitasha Ivanova Doch’
Ilia Aleksandrovich
Barbara the Nearly Naked Fresian
Robert L’Chat 

Absent Officers:
Sofya Gianetta di Trieste, Vicereine, Historian
Albrecht, Chatelaine, Social Media Officer
Brandr Aronsson, Arts & Sciences
Ervald LaCoudre, Armored Combat
Arnbiorg Niálsdóttir, Archery
Marion of York, Lists
Friderich Grimme, Webminister
Ian of Clan Mitchell, Chamberlain
Arnora Ketilsdottir, Seneschal of Brokenbridge
Alienor Salton, Seneschal of Whyt Whey
Iola Wulfsdotter, Seneschal of Lions End

Bullying & Harassment Policy was displayed and read

Angelica: highlights of past month (Cloisters, Fiber fest, Ragnarr interview, Scribal workshop)

Uji:

  • Call for Letters of Intent for new officers. If one is opposed, we will have a meet the candidates and the vote will be at December commons. Deputies needed for all positions.

– New refund Policy

Francisco: Change to provide timing window regarding profitability. Refund requests 7 days or more before event will be granted regardless of event profitability.

Mathghamhain supports

Uji to make adjustment and have new version for vote ASAP

– Provincial Storage Unit: 2 basically equal sites in different locations: Mt. Vernon (accessible by 6 train) and Floral Park

Populace needs to vote on storage, and then financial committee. Kitchen gear, green-and-white, and gold key will be stored. Cost is about $1,200/yr. Needs easy accessibility to people w/vehicles and close to event sites, plus accessibility from city is also good. Seems like Mt. Vernon is more accessible to all, but both are basically equivalent.

Populace vote: 10 in favor of Mt. Vernon, 0 in favor of Floral Park

Angelica: upcoming events/workshops/practices

Weekly fighter practice will be moving indoors to Manhattanville. Goat’s Inn this weekend.

Crown Tourney: Valgard and Padraig fighting in it. Provincial Apple Picking 9/29 and Cider Pressing 9/30. A&S future banner workshop? Whyt Whey museum outing 11/6. St. Andrew’s in An Dubh 11/5. 100 Minutes War 11/19. Virtual A&S 11/17

Meeting ends

Thanks for the Barleycorn Sunday Kitchen Crew

October 23, 2022 Posted inAnnals

On the first Sunday of September, many volunteers from across the East came together to help put on the Sunday dayboard at the Feast of John Barleycorn. These people worked tirelessly, in less than optimal conditions, and without their service, the dayboard would not have come out on time and with the quality offered.

My deepest thanks to all the following people. If I have omitted anyone from this list, please accept my apologies and let me know so I can correct the oversight.

Friderich Grimme
Alexios
Trygve Daimonikos
Justin
Josie
Eric
Charity Dale
Master Galfedus
Mistress Alys MacIntosh
Anastasia Bathory
Eyja of the Islands
Ivarr Valsson
Hermankyn
Rose (youth)
Iddo (youth)
Vicerein Sofya Gianetta di Trieste
Catriona
Rosa (Chinua’s wife)
Albrecht Anker
Arnora Kelsdottir
Ragnarr Blasskegg
Drasma Dragomirra
Marion of York
Michele the Ubiquitous
Perez Ben Meir Gershon
Decision
Miranda Berger
Guinevere Berger

Alasdair Campbell
Piers Campbell
Wilhelm Campbell
Ciaran Macloud
Marcus MacPhárlain

Jenna Childslayer

Reuben the Curious

With Great Thanks & In Service to the Dream,

Nagashima Ichiro Ujimichi

長島 一路 宇治道

He/Him/His

Østgarðr Seneschal

Charter Proposal: Default Event Refund Policy

October 22, 2022 Posted inAnnals, Publication

Based on the results of a discussion of the Financial Committee, I am proposing an amendment to Section XI of the provincial charter to add a default event refund policy.

In accordance with our bylaws, I am publicly announcing this proposal in draft format and allowing twenty-eight days for discussion before I call for a vote by the Provincial Officers’ Council.

— Nagashima Ichirō Ujimichi, October 2022

XI. EVENTS AND DEMOS 

P. Default Event Refund Policy

1. No refunds will be issued if the event does not make a profit, except when the refund request is made at least a week before the event.

2. When refunds are available, they must be requested via email, text message or letter postmarked to the Event Steward and/or Reservations Clerk at least 48 hours before the event.

3. If payment was made using PayPal, PayPal fees will be deducted from any refund issued.

4. Extenuating circumstances of a late refund request will be viewed on a case by case basis by the Event Steward.

5. The Event Steward has the option to have a refund policy that differs from this one. It must be posted to the event announcement at least a week before the event.

In Service to the Dream,

Nagashima Ichiro Ujimichi

長島 一路 宇治道

He/Him/His

Østgarðr Seneschal

Ostgardr Provincial Commons Notes from September 2022

October 18, 2022 Posted inAnnals, Commons

Below are the commons notes/minutes from the September Provincial commons meeting.

Wednesday, September 21st Commons Meeting
Attendees:
Uji
Albrecht
Angelica
Hanya
Arnora
Ceandra of Ostgardr
Drasma
Edwin Latorre
Friderich
Gibbs Moryss
Ilia Aleksandrovich
Kunigunde
Lada
Sofya
Marion of York
Mathghamhain
Vitasha Ivanova Doch’
Richard the Poor
Zahra
Alexander MacLachlan
Ragnarr
Brandr

Call to order at 7:32 pm

Harassment and Bully Policy shared and read.

Seneschal: Welcomed all and requested Vicereines start.
Vicereines:
 Thank you to all!
 Please read their detailed officer report outlining awards given at Barleycorn and other
important information!
 Apple picking: join Ostgardr on our 2nd apple picking outing. Dates are in our office
reports. The location will be determined later.
 Princess Favor: Make some for Her Highness. Sofya will create kits for those interested.
 Are all items out of Lada and Suuder’s storage? Not yet, which led to the Seneschal
leading the discussion on storage.

Seneschal
Storage:
The Green and white tent is in his car, but he doesn’t have anywhere to put it. The
financial committee needs to meet to discuss this. The question was asked if there was room in
the Westchester facility. Not a lot. Baron Ian is stepping down as Chamberlain, but we can still
keep stuff in storage. An in-depth discussion began about what we have as Provincial property,
where it is being stored, whether we can throw anything out and how much storage would cost.
The question was asked do we need a chamberlain position? Sounds like we do. If we don’t, we
should at least put items on a shared list. A suggestion was made to put a list together of
everything that’s needed and where it is. Can we afford storage? Long island city was found to be central in the past.


Can the finance committee consider paying for the storage? We generally maintain the same
income yearly, so can we afford the added expense? The idea of a trailer was mentioned. Pros
and cons. One outright cost would be cost-effective in the long run, but where do we store it?
Do we have anyone? Registration issues. Safety issues (locks need to be purchased).
Albrecht volunteered to serve as committee head to look into what we have and take inventory.

Congratulations
Brandr: New A&S Minister
Deputy Minister of List: Marion has spoken to Misha
Eleonor: Deputy Exchequer of Ostgardr
Deputies needed: Social Media and Chatelaine

Marketing and training for chatelaines would be nice: cards have been purchased for demos
Change Ostgardr charter:

A policy change will be posted and will be voted on next month.⅔ of officers must vote
for the charter change to pass.

Brandr: discussed A&S and marketing in a way newcomers can find workshops going on.
What can we call it that will be familiar to people and understand what it means? I.e.
crafts, Brandr will work on putting together wording, marketing, etc.

Dates for events:
Arts crafts night at Brandr’s
Having monthly A&S meetings online
A robust conversation was had on how to make Arts & Crafts accessible for newcomers. What
works and what needs to improve? Need to look into locations to have standing events.
Lada: Scribal workshop 10/16
Ragnarr: 11/17 Online A&S workshop to capitalize on demos.
Kunigunde: Concern about A&S in public space as being on display
Mathghamhain: Monthly arts and crafts night starting in November
Brandr: Arts & Crafts nights for hanging out and doing A&S together in person.
Misha: Sunday solar once a month, class sometimes offered
Brandr and Mathghamhain: A&S following business meetings
Angelica: Marketing Arts & Crafts in public spaces to attract newcomers
Uji: Marketing videos for arts & crafts that we do
Friderich: Brandr access to Ostgardr Calendar? Friderich will look into access for officers.
Mathghamhain: Reminder about Cloisters

Provincial Court Report from the Cloisters Demo – Oct. 2022

October 5, 2022 Posted inAnnals

Among the spectacle of the Fort Tyron Medieval Festival, Their Excellencies Angelica and Sofya did hold court. First, they attended to the matter of the selection of Østgarðr’s new Armored Combat champion, calling in their previous champion Padraig O’Bradaig, called Samson, to announce the results of the contest. Samson completed his duties by passing on the honor to Albrecht Anker, who had showed great prowess in besting the many competitors in the day’s tournament.

Their Excellencies then invited up Ervald LeCoudre Edwardson the Optimistic to pass on the honors granted for two previously awarded awards: the scroll for his Silver Tyger that was previously granted during one of the Kingdom’s Ethereal courts and his scroll and medallion for his Silver Lantern, granted two Viceregencies ago for his skills in the bardic realm.

Completing their award business, Their Excellencies called up Pia Maletestra d’Rimini, called Erlan, to be inducted into the Order of the Seahorse for her continuous service to the Province; business that this time was only previously slated for two courts ago.

Continuing onto resolving previous business, Their Excellencies did request that the populace in attendance be awarded two Sea Stars: one for their role in today’s event and one for the populace’s service in making The Feast of John Barleycorn and Østgarðr Investiture a success.

Mathghamhain Ua Ruadhain was also invited up to speak as the event steward and was given many thanks for his continued work in making the Cloisters Demo a success for many years.

And this concludes all the business conducted during Their Excellencies court, held during the Cloisters Demo in the Canton of Whyt Whey on the second of October A.S. 57.

Østgarðr September 2022 Commons Minutes

September 30, 2022 Posted inAnnals

Wednesday, September 21st Commons Meeting

Attendees:

Uji

Albrecht

Angelica

Hanya

Arnora

Ceandra of Ostgardr

Drasma

Edwin Latorre

Friderich

Gibbs Moryss

Ilia Aleksandrovich

Kunigunde

Lada

Sofya

Marion of York

Mathghamhain

Vitasha Ivanova Doch’

Richard the Poor

Zahra

Alexander MacLachlan

Ragnarr

Brandr

Call to order at 7:32 pm

Harassment and Bully Policy shared and read.

Seneschal: Welcomed all and requested Vicereines start.

Vicereines: 

  • Thank you to all! 
  • Please read their detailed officer report outlining awards given at Barleycorn and other important information!
  • Apple picking: join Ostgardr on our 2nd apple picking outing. Dates are in our office reports. The location will be determined later.
  • Princess Favor: Make some for Her Highness. Sofya will create kits for those interested.
  • Are all items out of Lada and Suuder’s storage? Not yet, which led to the Seneschal leading the discussion on storage.

Seneschal

Storage:

The Green and white tent is in his car, but he doesn’t have anywhere to put it. The financial committee needs to meet to discuss this. The question was asked if there was room in the Westchester facility. Not a lot. Baron Ian is stepping down as Chamberlain, but we can still keep stuff in storage. An in-depth discussion began about what we have as Provincial property, where it is being stored, whether we can throw anything out and how much storage would cost.

The question was asked do we need a chamberlain position? Sounds like we do. If we don’t, we should at least put items on a shared list. A suggestion was made to put a list together of everything that’s needed and where it is. Can we afford storage? Long island city was found to be central in the past. 

Can the finance committee consider paying for the storage? We generally maintain the same income yearly, so can we afford the added expense? The idea of a trailer was mentioned. Pros and cons. One outright cost would be cost-effective in the long run, but where do we store it? Do we have anyone?  Registration issues. Safety issues (locks need to be purchased).

Albrecht volunteered to serve as committee head to look into what we have and take inventory.

Congratulations

Brandr: New A&S Minister

Deputy Minister of List: Marion has spoken to Misha

Eleonor: Deputy Exchequer of Ostgardr

Deputies needed: Social Media and Chatelaine

Marketing and training for chatelaines would be nice: cards have been purchased for demos

Change Ostgardr charter: 

A policy change will be posted and will be voted on next month.⅔ of officers must vote for the charter change to pass.

Brandr: discussed A&S and marketing in a way newcomers can find workshops going on.

What can we call it that will be familiar to people and understand what it means? I.e. crafts,  Brandr will work on putting together wording, marketing, etc.

Dates for events: 

Arts crafts night at Brandr’s

Having monthly A&S meetings online

A robust conversation was had on how to make Arts & Crafts accessible for newcomers.  What works and what needs to improve? Need to look into locations to have standing events.

Lada: Scribal workshop 10/16

Ragnarr: 11/17 Online A&S workshop to capitalize on demos.

Kunigunde: Concern about A&S in public space as being on display

Mathghamhain: Monthly arts and crafts night starting in November

Brandr: Arts & Crafts nights for hanging out and doing A&S together in person. 

Misha: Sunday solar once a month, class sometimes offered

Brandr and Mathghamhain: A&S following business meetings

Angelica: Marketing Arts & Crafts in public spaces to attract newcomers

Uji: Marketing videos for arts & crafts that we do

Friderich: Brandr access to Ostgardr Calendar? Friderich will look into access for officers.

Mathghamhain: Reminder about Cloisters

Østgarðr Provincial Court at Pennsic

August 22, 2022 Posted inAnnals, Pennsic


















At the 49th Pennsic War, Their Excellences did hold their Pennsic Provincial Court. 





After words of greeting, Their Excellencies gave thanks to all who make their Pennsic camp possible: Arnora Ketilsdottir for her role as Pennsic camp coordinator, Brandr Aronsson for his role as Pennsic land agent, Mathghamhain Ua Ruadháin for planning the organization of the camp, and Alienor Salton for her help in keeping the camp running.









Then Østgarðr favors were spread amongst the populace that had yet to receive one, and once that was done all Østgarðr fighters were asked to enter court to accept the praise of the Vicereine for inspiring her reentry into their craft. One of these fighters, Perez ben Meir Gershorn, was subsequently called back into court to be presented with his Silver Tyger medallion due upon him, as it had been granted in the ethereal realm (the scroll unfortunately still within the ethereal realm that is the postal service).





Their Excellencies also were able to induct Jacqueline Helene Loisel into their Order of the Silver Lantern, a task started in AS 54, for her work in the creation and teaching of garb making.  As for other bestowal of awards, They added Berakha bat Mira v’Shlomo to their Order of the Sea Dog for her studious work of promoting the learning of arts and sciences within Whyt Whey, Ragnarr bliskegg to the Order of the Silver Sea-Lion for his martial prowess, and Drasma Dragomira to the Order of the Seahorse for her work as provincial herald.





Several members of the populace also presented business within the court.  Ragnarr bliskegg presented Their Excellences with a knife he made, topped with the image of one of their yaks and the handle comprised of the bamboo battled with to hold the coronation banners.  Alienor Salton, along with a few others, conducted a ceremony tying the lands, water, and air of Østgarðr to their home at Pennsic, and Mathghamhain Ua Ruadháin petitioned for the completion his years long quest in finding Their Excellencies’ yaks by ensuring their and their caretaker’s future needs via a donation to The Kamzang Fund in the name of the Province, of which Their Excellencies, upon consultation with the wronged party, granted.





And thus concludes the second to last court of Their Excellencies Suuder Il-Khan and Lada Il-Khatun, held the 11th of August, AS 57.





~~~~~
Drasma Seahorse
Østgarðr Herald